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Youth Policy Institute Charter Schools (YPICS)

Board Meeting

Date and Time

Monday March 7, 2016 at 6:00 PM PST

Location

YPI Valley Public Charter High School - 12513 Gain Street, Pacoima CA 91331; Board Members calling in from 4000 S. Main Street, Los Angeles, CA 90037 and 1625 W. Olympic Blvd., Los Angles, CA 90015

Instructions for Presentations to the Board by Parents and Citizens
 
The YPI Charter Public Schools ("Charter Schools") welcome your participation at the Charter Schools' Board meetings. The purpose of a public meeting of the Board of Directors ("Board") is to conduct the affairs of the Charter Schools in public. Your participation assures us of continuing community interest in our Charter Schools. To assist you in the case of speaking/participating in our meetings, the following guidelines are provided:
 
1. Agendas are available to all audience members at the door to the meeting.

2. "Request to Speak" forms are available to all audience members who wish to speak on any agenda items or under the general category of "Presentations from the Public". "Presentations from the Public" is set-aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.

3. You may also complete a "Request of Speak" form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your "Request to Speak" form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.

4. When addressing the Board, speakers are requested to state their name and address from the podium and adhere to the time limits set forth.

5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 1157 S. Berendo Street, Los Angeles, California 90006 or 9400 Remick Avenue, Pacoima, California 91331.
 
Americans with Disabilities

YPI Charter Schools, Inc. adheres to the Americans with Disabilities Act. Should you require special accommodations, or more information about accessibility, please contact us at least 48 hours in advance at 818-834-5805/ 213-413-9600, or infor@coronacharter.org / info@romerocharter.org. All efforts will be made for reasonable accommodations

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes for January 20, 2016
    Minutes for Special Meeting on January 20, 2016
II. Communications
  A. Presentations from the Public
   


 
III. Board Governance
  A. Certification of Board Compliance Review - Bert Corona and Monsenor Oscar Romero
   

The binders will be available for review starting at 5pm. 
  B. 16-17 Audit Selection
   
Background: 

The Board needs to select an audit firm for the 16-17 school year by mid March as LACOE requests audit contract information by March 15th.
The current audit firm (VLS) sent their engagement letter on February 3rd. 
   
  C. Student Acceptable Use Policy Update
   

This updated policy needs to be approved and certified for the schoools' e-rate expenditures.
   
IV. Academic Excellence
 
Academic Excellence
  A. Director of Academic Achievement Report
   
V. Finance
 
Audit
  A. MORCS Winter Con App
   
  B. BCCS Winter Con App
   
  C. YPIVPCHS Winter Con App
   
  D. YPICS November 2015 Financials
   
   
   
   
   
   
   
  E. YPICS December Financials
   
   
   
   
   
   
   
  F. YPICS January 2016 Financials
   
   
   
   
   
   
   
   
  G. BCCS 2nd Interim Report
  H. MORCS 2nd Interim Report
  I. YPIVPCHS 2nd Interim Report
  J. FY14-15 990 Tax Return
   
  K. Fiscal Policy Changes
   

Requesting approval of proposed updated fiscal policy. 
   
VI. Facility
 
Facility
  A. Bungalow Removal
   
Mr. Duenas would like a vote for the bungalow removal on the Berendo/ Monsenor campus. 
   
  B. Augmentation Grant Increase
   
Background:

Please see the attached board informative for analysis of the grant increase and recommendation.  

 
   
  C. Chief Operations Office Report
   
  D. Lease and Development Agreement
   

Requesting approval of the updated Lease and Development Agreement
   
VII. Executive Director
  A. February 2016 Executive Director Report and ESSA Update
   
Background:
Given that all board members are not educators or currently practicing in the field, it is important for the ED to inform the board of key legislation and or USDE, CDE policy updates that impact how YPICS implements the newly approved laws and or policies. 

Recommendation:  For your information only!  No board action is required or needed on these items at this time.
   
   
   
   
  B. March 2016 Executive Director Report
   
   
VIII. Closing Items
  A. Adjourn Meeting