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Ogden Preparatory Academy

OPA Board of Directors Meeting

Published on October 12, 2022 at 8:19 AM MDT
Amended on October 12, 2022 at 2:50 PM MDT

Date and Time

Thursday October 13, 2022 at 4:30 PM MDT

Location

1435 Lincoln Avenue

Ogden UT 84404

The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.

Agenda

      Purpose Presenter Time
I. Opening Items 4:30 PM
  A. Record Attendance   Sara Mejeur 1 m
  B. Call the Meeting to Order   Sara Mejeur 1 m
  C. Approve Minutes Approve Minutes Sara Mejeur 5 m
   

This was approved in a previous meeting; however, the system didn't recognize it, so this is a digital fix. 

  
    Minutes for OPA Board of Directors Meeting on July 21, 2022  
  D. Approve Minutes Approve Minutes Sara Mejeur 5 m
    Minutes for OPA Board of Directors Meeting on September 15, 2022  
  E. Approve Minutes Approve Minutes Sara Mejeur 1 m
    Minutes for OPA Board of Directors Meeting on September 22, 2022  
  F. Opportunity for Public Input Discuss Sara Mejeur 5 m
II. Executive Session 4:48 PM
  A. Enter closed session. Vote Sara Mejeur 15 m
   

... to protect the privacy of an individual.

  
  B. Exit Closed Session Vote Sara Mejeur 5 m
  C. New Board Member(s) Vote Stefanie Zwygart 5 m
  D. Board Officers Vote Sara Mejeur 5 m
   

Discussion and potential vote on Vice Chair.

  
  E. Student Concern Vote Sara Mejeur 5 m
III. Finance 5:23 PM
  A. Financial Review Discuss Spencer Adams 5 m
     
     
  B. Camera Upgrades Vote Debbie Deem 5 m
     
     
  C. OPA App Development Vote Debbie Deem 5 m
   

We have been researching various companies for creating a supporting a school mobile app. 

We narrowed the search to 3 companies:

School info

School Messenger

School Now.

 

We are recommending using School Info due to features and pricing combinations. 

The 5 year agreement gives us better pricing. While it is a 5 year commitment, if we are unsatisfied with the product, we can cancel after 1 year without penalty.

  
     
  D. Early Childhood Center Playground Equipment and other ECC items Vote Debbie Deem 5 m
   

Allowance of $25,000 in the building budget. 

 

Seeking input for how the Board would like Administration to proceed with purchases for the new building. 

 

  
IV. Administrative Report 5:43 PM
  A. Administrative Board Report Discuss Administrative Team 15 m
     
     
     
     
  B. TSSA Plan Vote Debbie Deem 5 m
     
V. Policies 6:03 PM
  A. Policy Updates Vote Debbie Deem 5 m
   
  1. Reviews with proposed edits:
    1. Student and Parent Handbook, specifically Dress Code
    2. E-Rate Procurement Policy
    3. E-Rate Record Retention Policy
    4. Family Engagement Policy
  
     
     
     
     
  B. Board Communication Policy and Procedures Vote Sara Mejeur 10 m
   

Discuss the official process for receiving and responding to Board communication. 

Vote if necessary on proposed policy.

  
     
VI. Other Business 6:18 PM
  A. Required Trainings FYI
   

Annual Trainings for Board Members:
Open Meetings Act - Annually (completed: Start fresh!)
School Land Trust - Annually (completed: Start fresh!)

State Auditor Trainings - only once per term. (Completed: Sara, Jessica, Stefanie)

USBE Internal Audit Trainings - only once (completed: Stefanie, Bill, Sara, Jessica)

  
VII. Closing Items
  A. Adjourn Meeting FYI Sara Mejeur