Packet ready

Pullman Community Montessori

PCM Regular Board Meeting

Date and Time

Thursday August 3, 2023 at 5:15 PM PDT

Location

PCM Board of Trustees meetings are held in the Gladish Community and Cultural Center room 102.  To increase accessibility we offer a virtual option for attendance. If you have difficulty accessing the remote meeting link please email board@myPCM.org

 

All board meetings are open to the public. Meetings begin at 5:15 PM PST the fourth (4th) Tuesday of each month. Public comment is a standing agenda item at each monthly meeting. Items will be addressed by the board according to the Meeting Agenda posted 48 hours prior to each meeting.

 

If you would like to make public comment you will be called on in the order you arrived.  We generally allow 5 minutes for presentation of personal comments/questions/concerns/grievances.  You may view our PCM Grievance and Conflict Resolution Policy and Procedures here.  Public comment should be shared with the board in writing in advance of the board meeting for us to better address you consideration.  Please email to board@mypcm.org or submit in paper form to the PCM office in Gladish Community and Cultural Center STE 212.  You should receive confirmation of receipt of your written statement within 48 hours of submission.  If you do not receive confirmation, please email DesireeP@myPCM.org

Public comment is reserved for regular board meetings which are held the 4th Tuesday of each month.  If you would like to make public comment please attend one of the regularly scheduled board meetings.

Agenda

      Purpose Presenter Time
I. Opening Items 5:15 PM
  A. Record Attendance   Beverley Wolff 1 m
  B. Call the Meeting to Order   Beverley Wolff 1 m
  C. Approve Meeting Minutes: 7-6-23 Approve Minutes Beverley Wolff 1 m
   

Please come with amendments ready to put in the chat.

  
    Minutes for PCM Regular Board Meeting on July 6, 2023  
II. Public Comment 5:18 PM
  A. Making Public Comments FYI Beverley Wolff 15 m
   

Welcome! If you would like to make public comment you will be called on in the order
you logged in/arrived.

  •  We generally allow 5 minutes for presentation of personal
    comments/questions/concerns/grievances.
  • You may view our PCM Grievance and Conflict Resolution Policy and
    Procedures here.
  • Public comment should be shared with the board in writing in advance of the
    board meeting for us to better address your consideration.
  • Please email to board@mypcm.org or submit in paper form to the PCM office in
    Gladish Community and Cultural Center.
  • You should receive confirmation of receipt of your written statement within 48
    hours of submission.
  
III. DEI & Antiracism Committment 5:33 PM
  A. Update FYI Laylah Sullivan 2 m
IV. LEADERS Team Update & Compliance Check-in 5:35 PM
 

Per PCM's Charter School Contract with the Commission, PCM Trustees should regularly review the Statement of Assurances to ensure we are fulfilling our obligation to the contract.


For public transparency this is a copy of the Commission's Oversight Guidance Manual 

 

What rubrics does the Commission use for evaluation?
Financial Performance Framework
Academic Performance Framework
Organizational Performance Framework (expanded criterion)
School Specific Goals (2022-23) (1 Academic, 1 Operational)

  
  A. July HOS Update FYI Laylah Sullivan 10 m
   

To help provide you questions for consideration remember to peruse your Governing for Greatness book.

 

To prepare, please review the July board dashboard.

 

  
  B. Academic Update & Goals FYI Laylah Sullivan 20 m
   

The HOS will provide an update on overall performance over the school year.  School specific goal results will be shared as well.

  
V. Board Goals, Committee & Council Updates 6:05 PM
  A. SCC (Support & Coordination Council) Report FYI Laylah Sullivan 1 m
   

Currently inactive.  Will work to revive at the start of school

  
  B. Individual Board Member Reports Discuss All Trustees 8 m
   

Each trustee will briefly present on their progress towards individual goals and tasks. Additionally, trustees may report observations, feedback, or questions gathered since last meeting.

  
  C. LSEC (Leadership Support & Evaluation Committee) Report FYI Bev Wolff 5 m
   

The Board Chair in collaboration with the HOS will revisit outcomes of the safety inquiries shared in the Spring.

  
  D. DC (Development Committee) Report FYI NA
   

Currently inactive

  
  E. GC (Governance Committee) Report FYI NA
   

Currently inactive

  
  F. EEC (Educational Excellence Committee) Report FYI NA
   

Currently inactive

  
  G. FC (Finance Committee) Report Vote Aubree Guyton 5 m
   

To inform your questioning remember your resources:


50+ Smart Questions to Ask About Your Schools Finances


Board<>Staff Financial Contract

  
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
VI. Other Business 6:24 PM
  A. Handbook Updates Vote Laylah Sullivan 5 m
     
     
     
  B. Draft 2023-24 Annual Budget Presentation (Intro) FYI Laylah Sullivan 20 m
     
     
  C. HOS Contract Renewal Vote Beverley Wolff 10 m
   

Please review the proposed contract for the HOS.  

  
     
  D. Board Process Tracker (Revisit) Discuss Beverley Wolff 10 m
   

The board will review and discuss progress on the SOP for Board Processes document https://docs.google.com/document/d/1YKwoAthBeCpKh1F_P-pejaxWbsjM-JziyJnxZ48oXss/edit?usp=sharing

  
  E. Annual Retreat Discussion Discuss Beverley Wolff 10 m
   

The Board Chair will lead a discussion on progress towards planning the Board Retreat.

 

The Board Annual Retreat has been set for August 25 – 27.  A draft agenda is attached for review and feedback.

  
     
VII. Closing Items 7:19 PM
  A. Adjourn Meeting Vote Beverley Wolff 1 m

Grounding Docs: Board Norms-We are LEADERS too-Structure and Responsibilities Overview, PCM Logic Model, EEMPS Rubric, School-Wide Reflective Practice Inventory, Bylaws

 

Resources: Key Resources BOX Folder, OPMA Resources, App Board Commitments & Background, Committee Descriptions, Org Charts, Board Member Application Full Packet, Prospective Board Member Questionnaire