Excel Academy (CA)
Regular Meeting of the Board of Directors
Date and Time
Location
Excel Academy Charter School
1 Technology Drive, Ste I-811
Irvine, CA 92618
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
Zoom Meeting Information:
Dial In: +1 669 444 9171
Meeting ID: 825 0427 2879
Zoom URL: https://us06web.zoom.us/j/82504272879
MISSION STATEMENT
Excel Academy will provide flexible, personalized learning through a customized course of study that will educate, motivate, and instill a love of learning in each individual student. Teachers and parents will join together to maintain high expectations and promote academic excellence for all students creating the next generation of leaders.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
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| I. | Opening Items | 11:05 AM | |||
| A. | Call the Meeting to Order | William Hall | 1 m | ||
| B. | Record Attendance | William Hall | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Larry Alvarado, Member
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| II. | Pledge of Allegiance | 11:07 AM | |||
| A. | Led by Board President or designee. | William Hall | 1 m | ||
| III. | Approve/Adopt Agenda | 11:08 AM | |||
| A. | Agenda | Vote | William Hall | 1 m | |
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It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of May 11, 2023.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| IV. | Approve Minutes | 11:09 AM | |||
| A. | Minutes of the Regular Board Meeting held on March 9, 2023 | Approve Minutes | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Minutes of the Board Study Session held on April 6, 2023 | Approve Minutes | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under Public Comments/Recognition/Reports. |
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| VI. | Adjourn to Closed Session | 11:11 AM | |||
| A. | The Board will consider and may act on any of the Closed Session matters. | Vote | 1 m | ||
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| VII. | Closed Session | 11:12 AM | |||
| A. | Closed Session Agenda | 30 m | |||
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1. Conference with Legal Counsel - Existing Litigation (Gov. Code Section 54956.9(d)(1)) a. TR v. The Collaborative Charter Services Organization, et al b. YL v. The Collaborative Charter Services Organization, et al
2. Public Employee Performance Evaluation Pursuant to Government Code 54957 a. Performance Evaluation, Executive Director/CEO |
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| VIII. | Reconvene Regular Meeting | 11:42 AM | |||
| A. | Report out any action taken in closed session. | Discuss | William Hall | 5 m | |
| IX. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date.
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| X. | Correspondence/Proposals/Reports | 11:47 AM | |||
| A. | School Highlights - Presented by Heidi Gasca, Executive Director/CEO | Discuss | Heidi Gasca | 5 m | |
| B. | Principals: Year in Review - Presented by Nick Romo, Elementary Principal and Lorrie Wood, Secondary Principal | Discuss | Nick Romo & Lorrie Wood | 8 m | |
| XI. | Consent | 12:00 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent - Business/Financial Services | ||||
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| B. | Consent - Education Student/Services | ||||
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1. Approval of Excel Academy Handbook 2. Approval of Excel Academy Special Education Handbook
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| C. | Consent - Personnel Services | ||||
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| D. | Consent Items - Policy Development | ||||
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Approval of existing board policies revised, reviewed, and eliminated by staff for the 2022-2023 school year.
Board Policies: Revised The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.
3000 Series - Business/Non-Instructional 3000-EA Fiscal Control Policy: Overview 3005-EA Fiscal Control Policy: Purchasing 3011-EA Fiscal Control Policy: Accounts Payable and Record Keeping 3015-EA Fiscal Control Policy: Accounts Receivable 3020-EA Fiscal Control Policy: Expenses 3025-EA Fiscal Control Policy: Finance and Assets 3105-EA Content and Community Provider Risk Management Policy
4000 Series - Personnel Services 4145 - Professional Development Reimbursement Policy
Board Policies: Reviewed The following documents were reviewed for accuracy and may include minor edits such as a correction to a typographical error, grammar, spelling, or punctuation. The document may also include a change from Human Resources manager to simply Human Resources. The edits did not affect the content or meaning and intent of the policy.
3000 Series - Business/Non-instructional 3100 - EA CCP Code of Conduct 3105 - EA Content and Community Provider Risk Management Policy 3110 - EA Content and Community Provider Application and Pre-Approval 3125 - EA Interorganizational Loan Policy 3135 - EA Gift Acceptance Policy
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| E. | Consent items listed under A through D are considered routine and will be approved/adopted by a single motion. | Vote | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XII. | Business/Financial Services | 12:01 PM | |||
| A. | Approval of Niche Premium Partnership Service Agreement for the 2023-24 School Year | Vote | Lauren Hansen | 5 m | |
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It is recommended the Board approve the Niche Premium Partnership Service Agreement for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $9,990.00 Warner (#2053): $6,534.00 Helendale (#2073): $3,366.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| B. | Approval of SeaStone Productions Agreement | Vote | Lauren Hansen | 5 m | |
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It is recommended the Board approve the SeaStone Productions Agreement for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $7,400 Warner (#2053): $4,884 Helendale (#2073): $2,516
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| C. | Approval of Excel Academy Charter Schools Tax Form 990 Return and California Tax Form 199 Return (Draft) - Year Ended June 30, 2022, as prepared by CliftonLarsonAllen (CLA) | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Federal Tax Form 990 Return and California Tax Form 199 Return (Draft) - Year Ended June 30, 2022, as prepared by CliftonLarsonAllen (CLA) for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| D. | Ratification of the Additional Chromebooks Purchase | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Ratification of the Additional Chromebooks Purchase for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $67,082.75 Warner (#2053): $44,274.61 Helendale (#2073): $22,808.14
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| E. | Approval of APLUS+ Membership for 2023-24 (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the APLUS+ Membership Renewal for 2023-24 for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $14,750.00 Warner (#2053): $9,735.00 Helendale (#2073): $5,015.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| F. | Approval of California Charter Schools Association (CCSA) Membership for 2023-24 (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the CCSA Membership Renewal for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $24,240.00 Warner (#2053): $15,998.40 Helendale (#2073): $8,241.60
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| G. | Approval of the EACS Ordering Purchase System (OPS) (Renewal) | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Ordering Purchase System (OPS) Renewal for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $27,941.40 Warner (#2053): $18,441.32 Helendale (#2073): $9,500.08
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| H. | Approval of Sage Intacct Accounting Service Contract (Renewal) | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Sage Intacct Accounting Service Contract Renewal for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $54,571.80 Warner (#2053): $36,017.39 Helendale (#2073): $18,554.41
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| I. | Approval of the Stampli Contract (Renewal) | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Stampli Contract Renewal for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $45,000.00 Warner (#2053): $29,700.00 Helendale (#2073): $15,300.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| XIII. | Education Services | 12:46 PM | |||
| A. | Approval of the CLASS for Zoom Subscription for the 2023-24 School Year | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the CLASS for Zoom Subscription for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $11,500.00 Warner (#2053): $7,590.00 Helendale (#2073): $3,910.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| B. | Approval of Bright Thinker Service Licenses (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Bright Thinker Service Licenses Renewal for 2023-24 for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $61,500 Warner (#2053): $40,590 Helendale (#2073): $20,910
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| C. | Approval of FlexPoint Education Cloud Agreement (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the FlexPoint Education Cloud Agreement Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $30,439.50 Warner (#2053): $20,090.07 Helendale (#2073): $10,349.43
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| D. | Approval of the Disney CodeIllusion Subscription (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Disney CodeIllusion Subscription Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $6,700.00 Warner (#2053): $4,422.00 Helendale (#2073): $2,278.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| E. | Approval of the Studies Weekly Subscription (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Studies Weekly Subscription Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $15,849.11 Warner (#2053): $10,460.41 Helendale (#2073): $5,388.70
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| F. | Approval of the Tutor.com Subscription (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Tutor.com Subscription Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $17,500.00 Warner (#2053): $11,550.00 Helendale (#2073): $5,950.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| G. | Approval of the Goalbook Subscription (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Goalbook Subscription Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $12,495.00 Warner (#2053): $8,246.70 Helendale (#2073): $4,248.30
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| H. | Approval of the Presence Learning Agreement (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Presence Learning Agreement Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $12,390.00 Warner (#2053): $8,177.40 Helendale (#2073): $4,212.60
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| I. | Approval of the Imagine Language & Literacy Subscription (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Imagine Language & Learning Subscription Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $33,500 Warner (#2053): $22,110 Helendale (#2073): $11,390
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| J. | Approval of the Care Solace Service (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Care Solace Service Renewal for the 2023-24 School Year for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $7,500.00 Warner (#2053): $4,950.00 Helendale (#2073): $2,550.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| XIV. | Personnel Services | 1:36 PM | |||
| A. | Approval of Revisions to the Executive Director/CEO Contract | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the revisions to the Executive Director/CEO Contract as presented to the Board Study Session on April 6, 2023, for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| B. | Approval of the Revisions to the Executive Director/CEO Job Description | Heidi Gasca | 5 m | ||
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It is recommended the Board approve the revisions to the Executive Director/CEO job description as presented to the Board Study Session on April 6, 2023, for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | Approval of the Declaration of Need (DON) for Fully Qualified Educators | Vote | Megan Anderson | 5 m | |
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It is recommended the Declaration of Need (DON) for Fully Qualified Educators for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| XV. | Calendar | ||||
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The next scheduled Regular Board Meeting will be held on June 15, 2023. |
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| XVI. | Comments | 1:51 PM | |||
| A. | Board Comments | 5 m | |||
| B. | CEO Comments | 5 m | |||
| XVII. | Closing Items | 2:01 PM | |||
| A. | Adjourn Meeting | Vote | |||
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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