MCCPS Board of Trustees

Board of Trustees Monthly Meeting

Published on June 25, 2020 at 12:54 PM EDT
Amended on June 25, 2020 at 12:58 PM EDT

Date and Time

Tuesday June 30, 2020 at 7:00 PM EDT

Location

Join Zoom Meeting
https://us04web.zoom.us/j/3898394128?pwd=QndLYk9jVjcyNEJ5dXZGRWhnMDhSUT09
Meeting ID: 389 839 4128
Password: MCCPS
 

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Accept Remote Participation
   
In light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020,
allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law.
This committee makes a motion to accept this Executive Order for this meeting of the Board of Trustees, on May 26,
2020.
  D. Approve Minutes
    Minutes for Board of Trustees Monthly Meeting on May 26, 2020
  E. Approve Minute of June 13, 2020 Board Retreat
    Minutes for Annual Board Retreat on June 13, 2020
II. Public Comment
  A. Public Comment
III. Review of Previous Meeting Action Items
  A. Review of Previous Meeting Action Items
   

 

  • Identify potential candidates for the Board – Goal is 3 new members for SY 2019-2020 and SY2020-2021. Areas that need representation on the board –
      • Alumni
      • Parents of families residing outside of Marblehead.
      • Development 
  • Add communication with Marblehead Superintendent
  • Charter amendment regarding enrollment
  • Board restricted funds
  • Bylaws
IV. Board Annual Items
  A. Upcoming Meeting Agenda Items
   
  • June – Annual Board Retreat
  • July - Adopt Annual Report and Student Opportunity Act 3-year Plan, by July 31, Adopt Annual Board Goals
  • August – Adopt HOS Goals, Open Annual Board Self Assessment
  • Sept – Review Annual Board Self Assessment, Approve Committee Memberships and Vice-Chairs
  • Oct – Adoption of the Annual Audit (must be done by Oct 31), MCAS Presentation
  • Nov – Presentation on HOS Evaluation Process by the Personnel Committee
  • Dec – 
  • Jan – HOS Mid-year review
  • Feb - Adopt School Calander
  • March – Set up Satisfaction Survey, Set Annual Board Retreat Date, Presentation of HOS Annual Evaluation Form
  • April – Presentation by HOS of Annual Goals 
  • May – HOS Annual Evaluation, Budget Adoption
  B. Board Goals for SY 2019-2020
   
Goal-1 (Strategic Plan Implementation):
  • Define and adopt a 3-year strategic plan that is fully aligned with the mission of MCCPS. To include full implementation of year-1 objectives as defined in the plan and staging for the subsequent year. Adopted Nov-2019
Goal-2 (Board Health & Sustainability)
  • Continue to build and develop a strong and diverse board to ensure the long-term health and sustainability of MCCPS, through creative mentorship and training programs (in collaboration with governance committee). To include identification of 2-3 new board members SY 2019-2020.
Goal-3 (Development)
1. Funding Streams
2. Grants & Fundraising
3. Board Responsibility

Goal 4 (Communication and Community Development)
  • Strengthen the engagement with key stakeholders (e.g. Head of School, Parents, Students, Educators, PTO and Community) to support the growth and development of MCCPs role within the community and enhance the ongoing school initials and fundraising efforts. To include fostering a strong working relationship between the Board of Trustees and HOS to drive implementation of the 2019 strategic plan and ensure the long-term success of MCCPS.
Goal-5 (Bylaws Review)
  C. Board Goals for SY 20-21
   
  1. Board and Committee Recruitment and Retention
    • Identify key roles and skills, Development, HR, Attorney, Construction
    • Identify key constituencies, Parents, Alumni
  2. Development
    • Role of Board within Development
  3. Communication
  4. Support given the "New Normal"
V. HOS Report
  A. Monthly Report
   
HOS to share monthly report.
   
   
VI. Other Business
  A. Review of Community and Staff Satisfaction Survey
   
   
  B. Reopening Procedures
   
  C. Review of Proposed MCCPS Bylaws
  D. Charter Ammendmetion Application
VII. Committee Updates
  A. Governance Committee
   
Update on member documentation
  B. Finance Committee
   
  C. Personnel Committee
  D. Academic Excellence
  E. Development
  F. Strategic Plan Committee
  G. Communications, and Community Relations Committee
  H. Charter Renewal
  I. BY Laws Task Force
VIII. Public Comment
  A. Public Comment
IX. Board Member Comments and Resolutions
  A. Board Member Comments and Resolutions
   
This is an opportunity for Board Member Comments and Resolutions
X. Closing Items
  A. Recap Action Items
   
Clerk to review actions items, add any additional items discussed.
  B. Meeting Evaluation
   
Discuss how meeting went, did we stay on topic, meet goals, etc.
  C. Adjourn Meeting