The Exploris School

Board Meeting

Date and Time

Tuesday June 16, 2020 at 4:30 PM EDT

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Approve Minutes from last board meeting
    Minutes for Board Meeting on May 26, 2020
  D. Public Comment
   
PUBLIC COMMENT

Fifteen minutes will be allocated on the agenda for public input at each meeting. Additional time may be added at the discretion of the Chair.

Public comment may be oral, in person, or in written form to be read by the Chair.
Public comment is limited to no more than 3 minutes per person.
It is recommended that public comment be written out and provided to the board following the three minutes to ensure the entire message is heard by the board. 

Each speaker will clearly state their full name and county of residence.

All public comment should be factual and should not include personally identifiable 
information of students or personnel in order to maintain confidentiality. Speakers 
should avoid using names of students or staff and maintain confidentiality and 
privacy standards.

All public comments will be taken under advisement by the Board, but will not elicit 
an immediate written or spoken response. The names of persons providing public comment and
a brief summary of topics or input will be included in the meeting minutes published.

A response will be provided to the stakeholder within seven (7) days.

Specific issues about a particular student or teacher should be addressed to the school’s executive director, rather than the Board of Directors.
 
II. Board Business
  A. Board Business
   
Recognition of Outgoing Board Members

 

Board Officer Duties

 

   
   
  B. Board Officer Vote
   
Review and Approve Officers for 20-21
III. Interim Leadership Team Report
  A. Personnel/ Operations / Academics
   
Personnel:
  • Board approval is requested to accept the resignation of kindergarten teacher, Jessica Thorn, effective at the end of the 19-20 school year.
  • Board approval is requested to accept the resignation of Teaching Partner, Harry Huntley, effective at the end of the 19-20 school year.
  • Board approval is requested to approve the appointment of all returning staff for the 2020-2021 school year

 

Operation Issues:
  • Update on Interim Leadership Team
  • Update from the Re-opening Task Force
  • Update on the custodial contract

 

Academic Updates: 
  • The spring report on academics will be given by the Academic Excellence Committee
  • Spring Achievement Reports
  • Passage Portfolios
  • End of Year Celebrations:
    • 8th grade graduation
    • 5th graders recognition
    • Elementary school parade

 

   
  B. Finance
   
Review Monthly Results and Reports
Review & Recommendations for End of Year Budget Numbers
   
   
   
IV. Committee Reports
  A. Facilities
   

 

Potential Property Review
  B. Governance Summer Work
   
From the June 9th Governance Meeting, the Committee met with school attorney Donna Roscoe to determine any amendments to current personnel policies needed. Here will be the work of the Committee:

 

Moving Forward:
- Commit to create or revise a remote work policy to be adopted prior to the first days of school. Need to make sure we are empathetic to the anxiety and privacy issues.
- Looking at the Paid Leave Time Off time (Policy to begin the 2020-2021 School year is 10 days paid with no distinction sick versus personal).
- Take a look at the current FMLA policy
- Examples of an extension of available leave (unpaid leave, leave without pay to ensure he individual does not lose their job, look at the current short and long term disability options the school offers,
- Policy in regards to disclosure if exposed.
- Write a policy around entry based on the DHHS.
- Volunteer policy having checks (screening).
- Closing the building after positive test.

 

The timeline for completion? (July 20th is the remote learning dates).

 

Committee recommendations for 20-21
  C. Development
   

 

Committee recommendations for 20-21
  D. Education Excellence
   

 

Committee recommendations for 20-21
   
   
   
  E. Finance Committee
V. Closing Items
  A. Adjourn Meeting