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Making Waves Academy

September Board Meeting

Date and Time

Thursday September 8, 2022 at 12:00 PM PDT

Location

Please click the link below to join the webinar:
https://mwacademy.zoom.us/j/87855022048?pwd=SVFZNGlTbVVHb1NFYUd2WWNTaW8wQT09
Passcode: 073032
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Passcode: 073032
   International numbers available: https://mwacademy.zoom.us/u/keaPhEAWej

 

COMING SOON (to be posted by Wednesday, September 7)

 

 

  • HAGA CLIC AQUÍ para acceder a la agenda y portadas en español/CLICK HERE to access agenda and cover sheets in Spanish: https://bit.ly/3QrBB3D
  • HAGA CLIC AQUI para acceder el reporte escolar/CLICK HERE to access the school board report in Spanish: https://bit.ly/3TOgkUQ

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.

In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:

  • The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic. 


Public Comment 

  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  

De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:

  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

Comentarios públicos

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.

• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.

  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.

If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.
 Please note that all agenda times are estimates. 
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 12:00 PM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Malet Klein
   

Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 

  
  B. Record Attendance   Alicia Malet Klein 1 m
   

Roll call and verification of quorum.

  
  C. Board Findings Pursuant to Government Code Section 54953(e) Vote Alicia Malet Klein 1 m
   

The MWA Board of Directors determines, in accordance with Government Code Section 54953(e)(1)(B), that meeting in person would present imminent risks to the health or safety of attendees. Pursuant to Government Code Section 54953(e)(3), the Board has also reconsidered the circumstances of the State of Emergency declared by the Governor on March 4, 2020, and finds the State of Emergency continues to directly impact the ability of the Directors to meet safely in person and/or that State or local officials continue to impose or recommend measures to promote social distancing.

  
  D. Remarks by Board President Discuss Alicia Malet Klein 5 m
   

Topics to be Covered:

  • Welcome back!
  • Bringing more faculty/staff voice to board meetings
  
  E. 19th Wave Summer Graduates - Recognition   Esau Molina 5 m
   

Graduate highlights 

 

Fiscal impact: No fiscal impact

  
  F. Public Comment   Alicia Malet Klein 20 m
   
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
  • De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

 

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
  • • De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.
  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
  
II. Action Items 12:32 PM
  A. Board Minutes: June 13, 2022 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for June Board Meeting on June 13, 2022  
  B. Board Minutes: June 21, 2022 Special Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for Special Board Meeting on June 21, 2022  
  C. Board Minutes: July13, 2022 Special Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for Special Board Meeting on July 13, 2022  
  D. Committee Minutes: September 1, 2022 Finance Advisory Committee Approve Minutes Alicia Klein 1 m
     
  E. MOU Agreement for Services with FIA Vote Alton B. Nelson Jr. 1 m
   

The MOU states the terms of the agreement with MWA for services with Families In Action For Quality Education (FIA) for the interim until the new membership entity (that will support Contra County charter schools specifically) is formalized and fully formed.

 

Fiscal Impact: $10,000

  
     
  F. Public Hearing: Independent Study Policy FYI Wallace Wei 5 m
   

Allow the public to comment on the revised independent study policy.

  
  G. Independent Study Policy Vote Wallace Wei 1 m
   

The Board shall consider adoption of an Independent Study Policy in accordance with the requirements of Education Code Section 51747.

  
     
     
  H. FY22 Unaudited Actuals Report Vote Wallace Wei 1 m
   

Board to review and approve 2021-22 Unaudited Actuals.

  
     
     
  I. Vendor Invoices for May-July 2022 Vote Hung Mai 1 m
   

Vendor Invoices for May - July 2022

 

Fiscal Impact: $$3,585,510.19

  
     
  J. PG&E Invoice Vote Hung Mai 1 m
   

Fiscal Impact: $88,532.49

  
     
  K. 2021-22 Contra Costa COE Charter Oversight Fees Vote Hung Mai 1 m
   

We paid the invoice on August 1, 2022. The invoice was over $25, 000 and we wanted the Board of Directors to ratify it. 

 

Fiscal Impact: $110,386.00

  
     
  L. Education Protection Account (EPA) Vote Hung Mai 1 m
   

The spending plan must be approved by the governing board during a public meeting. EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.

 

Fiscal Impact: $2,205,796.00

  
     
     
  M. 2022-23 Consolidated Application and Report System (CARS) for Funding Vote Hung Mai 1 m
   

Review and approve 2022-23 Consolidated Application and Report System (CARS) for Funding.

 

Fiscal impact: No fiscal impact

  
     
  N. Anchor Counseling Solutions Contract Renewal Vote Karen Snider 1 m
   

SPED is renewing it's contract with nonpublic agency contractor Anchor Counseling Solutions for the 2022-23 AY. 

 

Fiscal impact: $300,000

  
     
     
  O. Student Placement at CCCOE County program at Marchus School in Concord, CA Vote Karen Snider 1 m
   

MWA SPED must place a special education student at a CCCOE County Program at Marchus School in Concord, CA based on student's individual needs and IEP.

 

Fiscal impact: $40,000 Amount to be updated based on terms of individual student agreement and contract. 

  
     
  P. Updated Uniform Complaint Procedure Vote Elizabeth Martinez 1 m
   

Review of the updated Uniform Complaint Procedure and form. 

  
     
  Q. RIDS Transportation Contract Vote Elizabeth Martinez 1 m
   

Board reviews contract for transportation required by student's Individualized Education Program (IEP). 

Fiscal Impact: Not to exceed $125,000 

  
     
     
III. Standing Reports 12:53 PM
  A. Mission Connection: New Leaders Introductions FYI Alton B. Nelson Jr. 20 m
   

Introduction of AP's, deans and other new school leaders

  
     
  B. ASB Update FYI Jamauri Thomas 10 m
     
  C. Deep Dive: SBAC Results Discuss Alton B. Nelson Jr., Molly Moloney 20 m
     
  D. CEO/Interim Principal Report Discuss Alton B. Nelson Jr. 10 m
   

Focus areas for the year

  
     
     
     
  E. Q&A on Written School Reports Discuss Alton B. Nelson Jr. 10 m
   
  • Assessment calendar/strategy overview
  • Culture and Climate Reset
  
     
  F. Q&A on Written Chief Operating Officer Report (COO) Discuss Elizabeth Martinez 10 m
   

COO provides report on the start of school and the COVID-19 safety approach. 

 

  
     
  G. Q&A on Written Finance Report (CFO) Discuss Wallace Wei 5 m
   
Board members will have an opportunity to ask questions about the contents of the written report.
  
     
     
  H. Break 5 m
IV. Non-Action Items 2:23 PM
  A. Advisory Committee Updates Discuss Alicia Klein 10 m
   

Board President will provide a refresher on the role of board committees. Advisory Committees will provide a summary of work-to-date and next steps.

 

  • Advisory Committees
    • Curriculum and Instruction Review: Esther Hugo will present on the 4/19 meeting
    • Finance
    • Diversity, Equity and Inclusion
    • Audit
    • Culture and Climate
    • WASC 
  
  B. New LCAP Advisory Group FYI Alton B. Nelson Jr. 5 m
   

Board receives an update regarding the new LCAP Advisory Group and the shift away from a School Site Council. 

  
V. Consent Action Items
 
Combined Fiscal Impact: $
  
VI. Day-of Presentation Slides (MWA Board: Do Not Read in Advance)
  A. Slides Presented at Board Meeting FYI Ashley Yarbrough
     
  B. Documentos traducidos al español/Documents translated to Spanish FYI Alicia Klein
   
Este año, continuaremos traduciendo la agenda de la junta directiva al español. Además, este año traduciremos las portadas que contienen una breve explicación de los articulos incluidos en la agenda, así como el informe escolar que sera escrito por la directora principal de la escuela y sus líderes escolares. Tome en cuenta que no todos los articulos incluyen una hoja de portada; las hojas de portada se crean principalmente para articulos que requieren explicación más allá de la breve descripción del articulo.

This year, we will continue to translate the board agenda to Spanish. Additionally, this year we will be translating the coversheets which provide a brief explanation of the items on the agenda as well as the school report which is written by the Senior School Director and her school leaders. Please note that not all items include a coversheet - coversheets are mostly created for items that require more explanation beyond the brief item description. 
  
VII. Discussion Items 2:38 PM
  A. Closed Session Discuss Alicia Malet Klein 15 m
   

•Public Employee Performance Evaluation: CEO

 

  
  B. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
  C. Schedule of Remaining Board of Directors Meetings 2022-2023 FYI Alicia Klein
   
  • October 13th, 2022, 4:00pm-7:30pm
  • December 8th, 2022, 10:30am-2:00pm
  • January 26th, 2023, 10:30am-2:00pm
  • March 9th, 2023, 10:30am-2:00pm
  • May 4th, 2023, 4:00pm-7:30pm
  • June 15th, 2023, 10:30am-2:00pm
  
VIII. Closing Items 2:58 PM
  A. Adjourn Meeting Vote Alicia Klein