Packet ready

Making Waves Academy

March Board Meeting

Date and Time

Thursday March 10, 2022 at 4:00 PM PST

Location


Please click the link below to join the webinar:
https://mwacademy.zoom.us/j/84087312595?pwd=dklYSnJTb2NZRC9rdXRyZEJmRE52dz09
Passcode: 479032
Or One tap mobile : 
   US: +16699006833,,84087312595#,,,,*479032#  or +13462487799,,84087312595#,,,,*479032# 
Or Telephone:
   Dial(for higher quality, dial a number based on your current location):
       US: +1 669 900 6833  or +1 346 248 7799  or +1 253 215 8782  or +1 929 436 2866  or +1 301 715 8592  or +1 312 626 6799 
Webinar ID: 840 8731 2595
Passcode: 479032
   International numbers available: https://mwacademy.zoom.us/u/kR1j4aTkM

 

COMING SOON (to be posted by Wednesday, March 9)

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.

In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:

  • The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic. 


Public Comment 

  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  

De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:

  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

Comentarios públicos

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.

• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.

  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.

If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.
 Please note that all agenda times are estimates. 
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Klein
   
Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 
 
  B. Record Attendance   Alicia Klein 1 m
   
Roll call and verification of quorum.
  
  C. Board Findings Pursuant to Government Code Section 54953(e) Vote Elizabeth Martinez 1 m
   
The MWA Board of Directors determines, in accordance with Government Code Section 54953(e)(1)(B), that meeting in person would present imminent risks to the health or safety of attendees. Pursuant to Government Code Section 54953(e)(3), the Board has also reconsidered the circumstances of the State of Emergency declared by the Governor on March 4, 2020, and finds the State of Emergency continues to directly impact the ability of the Directors to meet safely in person and/or that State or local officials continue to impose or recommend measures to promote social distancing.
 
  D. Closed Session Discuss Alicia Klein 15 m
   
  • CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9
  • CONFIDENTIAL STUDENT DISCIPLINE MATTER – Consideration of Re-Entry Application Expulsion Case No.: 2020001
  
  E. Compliance to Excellence: Remarks by Board President Discuss Alicia Klein 15 m
   

Topics to be Covered:

  • Black History Month Activities
  • Bringing Teacher Voice to Board Meetings
  • Ongoing Steps to Build Understanding/Affinity Spaces
  
  F. Public Comment   Alicia Klein 20 m
   
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
  • De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

 

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
  • • De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.
  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
  
II. Standing Reports 4:52 PM
  A. Mission Connection & Deep Dive: Panel Discussion with MWA’s COVID Safety Team FYI Elizabeth Martinez 20 m
  B. ASB Update FYI Jon Siapno 10 m
     
  C. Q&A on Written Chief Operating Officer Report (COO) Discuss Elizabeth Martinez 10 m
   

Board reviews and asks questions about the COO's written report. 

  • School-Wide Operations & COVID Safety

COO will also provide a verbal report of the annual enrollment lottery held on March, 3rd, 2022. 

  
     
  D. Senior School Director Written Report Discuss Evangelia Ward-Jackson 5 m
   

An update from Senior School Director on pulse of the school and updates on response to Board engagement feedback from faculty and staff.

  
     
  E. CEO Report Discuss Alton B. Nelson Jr. 5 m
   

Board members will have an opportunity to ask questions about the CEO written report. 

 

  
     
  F. Q&A on Written Finance Report (CFO) Discuss Wallace Wei 5 m
   
Board members will have an opportunity to ask questions about the contents of the written report.
  
     
     
  G. School Site Council (SSC) Update FYI Latiphony Wells 5 m
   
Update from SSC President, Latiphony Wells.  
  
  H. Break 10 m
  I. Annual Board Book Discussion Discuss Alicia Klein 20 m
   

Discussion on "Most Likely to Succeed, Preparing Our Kids for the Innovation Era"

  
     
III. Non-Action Items 6:22 PM
  A. A-G Completion Improvement Grant Discussion Discuss Jon Siapno 15 m
   

Making Waves Academy intends to participate in the A-G Completion Improvement Grant. EC § 41590 does require the development of a plan, no later than April 1, 2022, describing how LEAs plan to use their grant funds to improve A-G eligibility and completion rates, and for the plan to be discussed and at a regular board meeting and then adopted at a subsequently scheduled regular board meeting. This item will meet expectations for discussion at a regular board meeting.

  
     
  B. Public Comment - Non-Action Items & Action Items FYI Alicia Klein 10 m
  C. Committee and Advisory Committee Updates Discuss Alicia Klein 10 m
   

Board President will provide a refresher on the role of board committees. Committees and Advisory Committees will provide a summary of work-to-date and next steps for the committee.

  • Committees:
    • Curriculum and Instruction  (FORMERLY CALLED CURRICULUM REVIEW)
  • Advisory Committees
    • Finance
    • Diversity, Equity and Inclusion
    • Audit
    • Culture and Climate
    • WASC 
  
  D. Board Commitment Form & Form 700s for 2022 Discuss Alicia Klein 1 m
   

Board President, Alicia Klein, reminds the board of the annual completion of their board commitment forms and Form 700s. 

 

 

  
     
IV. Action Items 6:58 PM
  A. Board Minutes: January 27, 2022 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for January Board Meeting on January 27, 2022  
  B. Committee Minutes: February 15, 2022 Audit Advisory Committee Approve Minutes Alicia Klein 1 m
     
  C. Committee Minutes: March 3, 2022 Finance Advisory Committee Approve Minutes Alicia Klein 1 m
     
  D. Approve 2021-22 2nd Interim Budget Report Vote Wallace Wei 1 m
   

Making Waves Academy must submit the Second Interim Report for review to its charter
authorizer, the Contra Costa County Office of Education (CCCOE), by March 15, 2022.
CCCOE reviews and then submits the report to the California Department of Education (CDE).

  
     
     
  E. Sage Intacct Renewal Vote Hung Mai 1 m
   

Renewal of Intacct Accounting System agreement

Fiscal Impact: 17,001.75

  
     
  F. 2020-21 990 and 199 Tax Return Vote Hung Mai 1 m
   

Review and approve 2020-21 990 Federal Tax Return and 199 California Tax Return

  
     
  G. Vendor Invoices January 2022 - February 2022 Vote Hung Mai 1 m
   

Fiscal Impact $1,877,186.53

  
     
  H. 2021-22 Auditor Engagement Letter Vote Wallace Wei 1 m
   

Review and approve 2021-22 Auditor Engagement Letter

  
     
  I. E-Rate Priority 1 and 2 Funding Vote Damon Edwards 1 m
   
  • Priority 1 service (Internet connectivity) not to exceed $45,000 in FY 22/23
  • Priority 2 service (support subscriptions for network firewalls and switches) not to exceed $70,000 in FY 22/23
  
  J. Board Member Team Renewals Vote Alicia Klein 5 m
   

Alicia Klein (March 10, 2022-December 31, 2023)

Esther Hugo (March 10, 2022-December 31, 2023)

  
  K. Annual Appointment of Officers Vote Esther Hugo 1 m
   

Alicia Malet Klein - Board President

  
V. Consent Action Items
 
Combined Fiscal Impact: $
  
VI. Day-of Presentation Slides (MWA Board: Do Not Read in Advance)
  A. Slides Presented at Board Meeting FYI Ashley Yarbrough
  B. Documentos traducidos al español/Documents translated to Spanish FYI Alicia Klein
   
Este año, continuaremos traduciendo la agenda de la junta directiva al español. Además, este año traduciremos las portadas que contienen una breve explicación de los articulos incluidos en la agenda, así como el informe escolar que sera escrito por la directora principal de la escuela y sus líderes escolares. Tome en cuenta que no todos los articulos incluyen una hoja de portada; las hojas de portada se crean principalmente para articulos que requieren explicación más allá de la breve descripción del articulo.

This year, we will continue to translate the board agenda to Spanish. Additionally, this year we will be translating the coversheets which provide a brief explanation of the items on the agenda as well as the school report which is written by the Senior School Director and her school leaders. Please note that not all items include a coversheet - coversheets are mostly created for items that require more explanation beyond the brief item description. 
  
VII. Discussion Items 7:13 PM
  A. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
  B. Schedule of Remaining Board of Directors Meetings 2021-2022 FYI Alicia Klein
   
  • May 5th, 2022, time TBD
  • June 16th, 2022, 10:30am-2:00pm
  
VIII. Closing Items 7:18 PM
  A. Adjourn Meeting Vote Alicia Klein