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Making Waves Academy

December Board Meeting

Date and Time

Thursday December 9, 2021 at 10:30 AM PST

Location

Please click the link below to join the webinar:
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Passcode: 550912
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Webinar ID: 828 3338 7811
Passcode: 550912
COMING SOON (Update: translation delayed, will post as soon as it is available)

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.

In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:
  • The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic. 

Public Comment 
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.
Comentarios públicos
  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.
  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.
 
Please note that all agenda times are estimates. 
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 10:30 AM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Klein
   
Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 
 
  B. Accept the Resignations of Burak Gursel & Carlos-Manuel Chavarria Vote Alicia Klein 1 m
  C. Record Attendance   Alicia Klein 1 m
   
Roll call and verification of quorum.
  
  D. Board Findings Pursuant to Government Code Section 54953(e) Vote Elizabeth Martinez 1 m
   
The MWA Board of Directors determines, in accordance with Government Code Section 54953(e)(1)(B), that meeting in person would present imminent risks to the health or safety of attendees. Pursuant to Government Code Section 54953(e)(3), the Board has also reconsidered the circumstances of the State of Emergency declared by the Governor on March 4, 2020, and finds the State of Emergency continues to directly impact the ability of the Directors to meet safely in person and/or that State or local officials continue to impose or recommend measures to promote social distancing.
 
  E. Closed Session Discuss Alicia Klein 20 m
   
  • Public Employee Discipline/Dismissal/Release
  
  F. Compliance to Excellence: Remarks by Board President Discuss Alicia Klein 20 m
   
Topics to be Covered:
  • Staff Listening Session/Continuous Improvement and Growth Mindset
  • Plan for Mediated Discussion with Small Group of Parents
  • Board Book: Most Likely to Succeed, Preparing Our Kids for the Innovation Era
  
  G. Public Comment   Alicia Klein 20 m
   
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to emartinez@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
  • De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.
 
  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
  • • De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.
  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a emartinez@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
  
II. Standing Reports 11:33 AM
  A. Mission Connection: ELAC Parents and Students FYI Aurelio Garcia 10 m
   
Video of ELAC Parents and Students
  
  B. ASB Update FYI Tela Caul 10 m
     
  C. NCS Championship: Acknowledgement of Soccer Team FYI Jeff Hazel 5 m
  D. Deep Dive: English Learners Discuss Aurelio Garcia 20 m
   
Overview and discussion about MWA's English Learners.
  • Aurelio Garcia, Director of Academic Support Services
  
  E. Senior School Director Written Report Discuss Evangelia Ward-Jackson 15 m
   
Board members will have the opportunity to discuss the Senior School Director's report. The report will feature:
  • The Black and African American Student Achievement Initiative "B/AASAI"  (Ka'Dijah Brown, B/AASAI Coordinator)
  • Special Education (Karen Snider, Director of Special Education )
  
     
  F. CEO Report Discuss Alton B. Nelson Jr. 10 m
   
Board members will have an opportunity to ask questions and further discuss contents of the CEO report. 

 

  
     
  G. Q&A on Written Chief Operating Officer Report (COO) Discuss Elizabeth Martinez 5 m
   
Board reviews and asks questions about the COO's written report. 
  
     
  H. Q&A on Written Finance Report (CFO) Wallace Wei 5 m
   
Board members will have an opportunity to ask questions about the contents of the written report.
  
     
  I. School Site Council (SSC) Update FYI Latiphony Wells 5 m
   
Update from SSC President, Latiphony Wells.  
  
  J. Break 10 m
III. Non-Action Items 1:08 PM
  A. Public Comment - Non-Action Items & Action Items FYI 10 m
  B. Committee and Advisory Committee Updates Discuss Alicia Klein 15 m
   
Board President will provide a refresher on the role of board committees. Committees and Advisory Committees will provide a summary of work-to-date and next steps for the committee.
  • Committees:
    • Curriculum Review
  • Advisory Committees
    • Finance
    • Diversity, Equity and Inclusion
    • Audit
    • Culture and Climate
    • WASC 
  
  C. ESSER III Plan - Amendment FYI Micah Stilwell 1 m
   
Review of the amended ESSER III Expenditure Plan which summarizes how MWA will utilize funds
received to:
• support the safe return to in-person instruction
• holistic needs of students, and
• to address the opportunity gap exacerbated by the COVID-19 pandemic.
  
     
  D. Educator Effectiveness Grant - Public Hearing/Public Comment Discuss Micah Stilwell 5 m
   
Review of the Educator Effectiveness Grant which summarizes how MWA will utilize funds received to:
- Support teacher induction,
- Increase teacher and leader professional development, and
- Provide coaching and mentoring to support teacher retention
Fiscal Impact: $241,580
  
     
IV. Action Items 1:39 PM
  A. Board Minutes: October 14, 2021 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for October Board Meeting on October 14, 2021  
  B. Accept Finance Advisory Committee Minutes Approve Minutes Alicia Klein 1 m
     
  C. Accept Audit Advisory Committee Minutes Approve Minutes Wallace Wei
    Minutes for Audit Committee Meeting on November 16, 2021  
  D. Community Advisory Council (CAC) MWA Parent Representative Board Approval Vote Karen Snider 1 m
   
Every Charter School in the El Dorado Charter SELPA is entitled to have one CAC representative. A CAC representative must be appointed and approved by their Charter School’s governing board. Community Advisory Committee is a group formed to advise the Charter SELPA about the Special Education Local Plan, annual priorities, parent education, and other special education related activities. The CAC is designed to be a dynamic collaborative partnership of educators, parents, and community members. The CAC holds three business meetings annually to address topics of interest to families of children with disabilities and gather information to advise our Special Education Local Plan.
  
  E. First Interim Budget (2021-2022) Vote Wallace Wei 1 m
   
Making Waves Academy (MWA) must submit the First Interim Budget for review to its charter authorizer, the Contra Costa County Office of Education (CCCOE), by December 15th, 2021. CCCOE reviews and then submits the report to the CDE.
  
     
     
  F. 2020-21 Audit Report Vote Wallace Wei 1 m
   
Review and approve the 2020-21 Audit Report.
  
     
     
  G. Vendor Invoices Vote Hung Mai 1 m
   
Review and approval of vendor invoices for the months of October to November 2021
  
     
  H. Teach for America Memorandum of Understanding (MOU) Vote Alton B. Nelson Jr. 1 m
   
MOU between Making Waves Academy and TFA. The MOU outlines MWA's partnership with MWA to:
  • recruit and select teachers 
  • source teacher candidates 
  • place full-time teachers at MWA 
  
     
V. Consent Action Items
 
Combined Fiscal Impact: $
  
VI. Day-of Presentation Slides (MWA Board: Do Not Read in Advance)
  A. Slides Presented at Board Meeting FYI Ashley Yarbrough
     
     
     
  B. Documentos traducidos al español/Documents translated to Spanish FYI Alicia Klein
   
Este año, continuaremos traduciendo la agenda de la junta directiva al español. Además, este año traduciremos las portadas que contienen una breve explicación de los articulos incluidos en la agenda, así como el informe escolar que sera escrito por la directora principal de la escuela y sus líderes escolares. Tome en cuenta que no todos los articulos incluyen una hoja de portada; las hojas de portada se crean principalmente para articulos que requieren explicación más allá de la breve descripción del articulo.

This year, we will continue to translate the board agenda to Spanish. Additionally, this year we will be translating the coversheets which provide a brief explanation of the items on the agenda as well as the school report which is written by the Senior School Director and her school leaders. Please note that not all items include a coversheet - coversheets are mostly created for items that require more explanation beyond the brief item description. 
  
     
VII. Discussion Items 1:46 PM
  A. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
  B. Schedule of Remaining Board of Directors Meetings 2021-2022 FYI Alicia Klein
   
  • January 27th, 2022, 10:30am-2:00pm
  • March 10th, 2022, 10:30am-2:00pm 
  • May 5th, 2022, 4:00pm-7:30pm 
  • June 16th, 2022, 10:30am-2:00pm
  
VIII. Closing Items 1:51 PM
  A. Adjourn Meeting Vote Alicia Klein