Making Waves Academy

October Board Meeting

Date and Time

Thursday October 15, 2020 at 10:30 AM PDT

Location

Please click the link below to join the webinar:
Passcode: 492776
Or Telephone:
    Dial(for higher quality, dial a number based on your current location):
        US: +1 669 900 6833  or +1 253 215 8782 
Webinar ID: 891 4814 1610
Passcode: 492776
If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

In accordance with Executive Order N-25-20 in the State of California, we will be hosting this board meeting via teleconference.

Public Comment 
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers must submit a request to speak before 9:00 AM on the day of the board meeting.
    • Send your request to speak by email to emartinez@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

Please note that all agenda times are estimates. 

CLICK HERE to access agenda in Spanish
HAGA CLIC AQUÍ para acceder a la agenda en español

 

Agenda

      Purpose Presenter Time
I. Opening Items 10:30 AM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Klein 1 m
   
Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 
 
  B. Record Attendance and Guests   Alicia Klein 1 m
   
Roll call and verification of quorum.
 
  C. Public Comment   Alicia Klein 20 m
  D. Closed Session Discuss Alicia Klein 15 m
   
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov. Code section 54956.9(d)(2).): (one matter).
 
II. Standing Reports 11:07 AM
  A. Compliance to Excellence: Remarks by Board President Discuss Alicia Klein 10 m
   
Topics to be Covered:
  • Parent Council 
  • Introduction of Berkeley Board Fellows Mathilde De la Calle and Gabe Manion
 
  B. Mission Connection: Video Reflections FYI Evangelia Ward-Jackson 10 m
   
Video reflections from teachers on a typical day in distance learning. 
 
  C. Deep Dive: Teaching and Learning Discuss Alicia Klein 20 m
   
Discussion with: Directors for Academic Instruction, Priscilla Mendez (Math/Science) and Kassandre Harper-Cotton (Humanities) about teaching and learning during distance learning. 
 
     
     
     
  D. Senior School Director Written Report Discuss Evangelia Ward-Jackson 20 m
   
Items to be covered in report:
  • Teaching and Learning Update 
  • Data on major student learner groups and math
  • Learning loss 
  • Updates from Caitlin Shelburne (Senior Director of Academic Instruction), Micah Stilwell (Director of Academic Support Services), and Aurelio Garcia (English Learner Development Coordinator)
 
     
  E. CEO Report Discuss Alton B. Nelson Jr. 20 m
   
Topics to be Covered:
  • Update on the Strategic Plan for MWA 
 
     
  F. Chief of Staff and Acting Director of Human Resources Report Discuss Elizabeth Martinez 20 m
   
Topics to be Covered:
  • Employee Demographics 
  • Retention and Turnover Rates
 
     
  G. Q&A on Written Finance Report (CFO) Wallace Wei 5 m
   
Board members will have an opportunity to ask questions and further discuss contents of the finance update. 
 
     
  H. ASB Written Update FYI Melissa Macho 15 m
   
  • Update from the Associated Student Body (ASB). 
  • Meet and greet with ASB leaders. 
 
     
  I. School Site Council (SSC) Update FYI Ka'Dijah Brown 5 m
   
Update from the SSC President, Ka'Dijah Brown. 
 
III. Non-Action Items 1:12 PM
  A. Committee and Advisory Committee Updates Discuss Alicia Klein 10 m
   
Committees and Advisory Committees will provide a summary of work-to-date and next steps for the committee.
  • Committees
    • WASC Review
    • Curriculum Review
  • Advisory Committees
    • Finance
    • Diversity and Inclusion
    • Audit
    • Climate & Culture
 
  B. Standing School Reopening Update Discuss Evangelia Ward-Jackson 10 m
   
Update from the Senior School Director on phased reopening. 

 

 
     
     
IV. Action Items 1:32 PM
  A. Board Minutes: September 10, 2020 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for September Board Meeting on September 10, 2020  
  B. Accept Minutes for Committees and Advisory Committees Approve Minutes Alicia Klein 1 m
  C. Approve Minutes for Special Board Meetings Approve Minutes Alicia Klein 1 m
    Minutes for Special Board Meeting on September 24, 2020  
  D. Declaration of Need for Certificated Employees Vote Elizabeth Martinez 1 m
   
Board reviews a declaration that there is a need for a Certificate of Completion of Staff Development Waiver for Education for one teacher at Making Waves Academy. 
 
  E. 2020-21 Consolidate Application and Report System (CARS) for Funding Vote Hung Mai 1 m
   
The Consolidated Application Report System (CARS) is the vehicle used by the California Department of Education to gather routine school data regarding categorical programs and compliance with Federal requirements
 
     
  F. MicroCollege Memorandum of Understanding (MOU) Vote Alton B. Nelson Jr. and Jon Siapno 1 m
   
A memorandum of understanding to work with the MicroCollege Honors Pathway program to pilot additional post-secondary programming pathways for our Wave-Makers. The MOU has no fiscal impact. 
 
     
     
V. Consent Action Items 1:38 PM
 
Combined Fiscal Impact: $
 
  A. Finalsite Renewal Contract Vote Damon Edwards
   
Finalsite is the content management system provider that hosts our school website.
Fiscal Impact: 15,500
 
     
  B. Docusign Renewal Contract Vote Damon Edwards
   
Docusign is a cloud platform that provides digital signature functionality and that allows organizations to manage electronic agreements.
Fiscal Impact: $11,917
 
     
  C. Lexia Renewal Contract Vote Damon Edwards 5 m
   
Lexia PowerUp Literacy is an online platform, utilized in upper and middle school ELD classes, which is used to help struggling students in grades 6 and above become proficient readers and confident learners.
Fiscal Impact: $14,540
 
     
  D. Coaching Agreement Renewal Vote Alton B. Nelson Jr.
   
Coaching agreement for MWA leaders for professional development. 
Fiscal Impact: $48,000
 
 
     
VI. Discussion Items 1:43 PM
  A. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
VII. Closing Items 1:48 PM
  A. Schedule of Board of Directors Meetings 2020-2021 FYI Alicia Klein 1 m
   
Remaining Regular Board Meeting Schedule for 2020-2021
  • December 10, 2020
  • February 4, 2021
  • March 11, 2021
  • May 6, 2021
  • June 17, 2021
 
  B. Adjourn Meeting Vote Alicia Klein