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Making Waves Academy

September Board Meeting

Date and Time

Thursday September 10, 2020 at 10:30 AM PDT

Location

Please click the link below to join the webinar:
Passcode: 637777
 
Or Telephone:
    Dial(for higher quality, dial a number based on your current location):
        US: +1 669 900 6833 
 
Webinar ID: 847 7548 1330
Passcode: 637777
If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

In accordance with Executive Order N-25-20 in the State of California, we will be hosting this board meeting via teleconference.

Public Comment 
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers must submit a request to speak before 9:00 AM on the day of the board meeting.
    • To submit your public comment, send your full public comment in email to emartinez@mwacademy.org in English or Spanish.
    • Your submission should indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
    • All submitted public comments will be read out loud during the board meeting. 
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

Please note that all agenda times are estimates. 

CLICK HERE to access agenda in Spanish
HAGA CLIC AQUÍ para acceder a la agenda en español
 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 10:30 AM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Klein 1 m
   
Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 
 
  B. Record Attendance and Guests   Alicia Klein 1 m
   
Roll call and verification of quorum.
 
  C. Public Comment   Alicia Klein 20 m
  D. Closed Session Discuss Alicia Klein 15 m
   
Public Employee Performance Evaluation (Gov. Code section 54957(b)(1).)
Title: Chief Executive Officer 
  
II. Standing Reports 11:07 AM
  A. Compliance to Excellence: Remarks by Board President Discuss Alicia Klein 10 m
   
Topics to be Covered:
  • New Academic Year 
  • Distance Learning 
  • Phased Approach 
  
  B. Mission Connection: Insight on Phased School Reopening FYI Evangelia Ward-Jackson 10 m
   
Video reflections from members of the community about the launch of the school year. 
  
  C. Deep Dive: School Reopening Plans Discuss Alicia Klein 20 m
   
Discussion with: Alton B. Nelson Jr., Chief Executive Officer, Elizabeth Martinez, Chief of Staff, and Dr. Evangelia Ward-Jackson, Senior School Director about the school relaunch plans and phases. 
  
     
  D. Senior School Director Written Report Discuss Evangelia Ward-Jackson 20 m
   
Items to be covered in report:
  • Overview of school year launch 
  • Deans' Office approach during distance learning
  
     
  E. CEO Report Discuss Alton B. Nelson Jr. 20 m
   
Topics to be Covered:
  • Overview of current charter landscape in regards to instruction during COVID-19
  
     
  F. Chief of Staff and Acting Director of Human Resources Report Discuss Elizabeth Martinez 20 m
   
Topics to be Covered:
  • Introduction of new and promoted MWA employees 
  • Overview of MWA's Health and Safety Plan and Training 
  
     
  G. Q&A on Written Finance Report (CFO) Wallace Wei 5 m
   
Board members will have an opportunity to ask questions and further discuss contents of the finance update. 
  
     
  H. ASB Written Update FYI Melissa Macho 5 m
   
Written update regarding the Associated Student Body. 
  
     
III. Non-Action Items 12:57 PM
  A. Committee and Advisory Committee Updates Discuss Alicia Klein 10 m
   
Committees and Advisory Committees will provide a summary of work-to-date and next steps for the committee.
  • Committees
    • WASC Review
    • Curriculum Review
  • Advisory Committees
    • Finance
    • Diversity and Inclusion
    • Audit
    • Climate & Culture
  
  B. Building a Virtual School: An IT Perspective Discuss Evangelia Ward-Jackson 15 m
   
Board will have an opportunity to ask questions of employees involved in building the technology systems needed to operate a virtual school.
Panelists to Include:
  • Carmen Velarde, Compliance and Data Systems Administrator
  • Athena Draper, Director of IT 
  • Michael Williams, Director of Applied Technology

 

  
  C. Learning Continuity and Attendance Plan Public Hearing Discuss Evangelia Ward-Jackson 20 m
   
First public hearing for the Learning Continuity and Attendance Plan for 2020-2021. 
  
     
     
IV. Action Items 1:42 PM
  A. Board Minutes: June 18, 2020 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for June Board Meeting on June 18, 2020  
  B. Accept Minutes for Committees and Advisory Committees Approve Minutes Alicia Klein 1 m
  C. Approve Minutes for Special Board Meetings Vote Alicia Klein 1 m
     
  D. Set Special Board Meeting Date: Learning Continuity and Attendance Plan Hearing Part 2 Vote Alicia Klein 2 m
  E. Unaudited Actuals Vote Wallace Wei 5 m
   
Board reviews the unaudited budget actuals. 
  
     
     
     
  F. Cross Country Ed Contract Vote Karen Snider 5 m
   
Contract renewal for special education services as needed. 
  
     
     
     
     
     
  G. Declaration of Need for Certificated Employees Vote Elizabeth Martinez 5 m
   
Board reviews a declaration that there is an insufficient number of certificated persons who meet the school's specified employment criteria. 
  
     
  H. Education Protection Account (EPA) Vote Hung Mai 5 m
   
The spending plan must be approved by the governing board during a public meeting. EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.
  
     
     
  I. T-Mobile Hotspots Vote Damon Edwards 5 m
   
Internet hotspots for staff and faculty during distance learning.
Fiscal Impact: $
  
     
  J. Vendor Invoices (May 2020 – July 2020) Vote Hung Mai 1 m
   
Vendor invoices from the months of May to July 2020. 
Fiscal Impact: $2,292,550.14
  
     
V. Consent Action Items 2:13 PM
 
Combined Fiscal Impact: $61,539
 
  A. CircleUp Ed Renewal Vote Alton B. Nelson Jr. 1 m
   
Contract renewal for consultant who supports MWA with Diversity, Equity and Inclusion initiatives.
Fiscal Impact: $43,589.20
  
     
  B. Microsoft License Renewal Vote Damon Edwards 1 m
   
Renewal of Microsoft Office licenses for MWA. 
Fiscal Impact: $11,125.00
  
     
  C. Newsela Renewal Vote Damon Edwards 1 m
   
Fiscal Impact:  $6,825.00
  
     
VI. Discussion Items 2:16 PM
  A. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
VII. Closing Items 2:21 PM
  A. Schedule of Board of Directors Meetings 2020-2021 FYI Alicia Klein 1 m
   
Remaining Regular Board Meeting Schedule for 2020-2021
  • October 15, 2020
  • December 10, 2020
  • February 4, 2021
  • March 11, 2021
  • May 6, 2021
  • June 17, 2021
  
  B. Adjourn Meeting Vote Alicia Klein