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STEM School Highlands Ranch

Board of Director's Meeting

Published on August 16, 2024 at 11:39 AM MDT

Date and Time

Tuesday August 20, 2024 at 5:30 PM MDT

Location

8920 Barrons Blvd

P-TECH Mechatronics Room

Highlands Ranch, CO 80129

Agenda

      Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   2 m
  B. Call the Meeting to Order  
  C. Pledge of Allegiance Kelly Reyna
  D. Reciting of the Mission Statement Kelly Reyna
   

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.


 

  
II. Approve Meeting Minutes 5:32 PM
  A. Approve Minutes Approve Minutes Carla Gustafson 2 m
    Minutes for Board of Directors Meeting on June 4, 2024  
  B. Approve Minutes Approve Minutes Carla Gustafson 2 m
    Minutes for Annual Board Training on June 21, 2024  
  C. Approve Minutes Approve Minutes Carla Gustafson 2 m
    Minutes for Board of Directors Meeting on August 6, 2024  
III. Annual Information Technology Strategy Presentation and Board Q&A 5:38 PM
  A. Mike Pritchard, Director of IT FYI Mike Pritchard 20 m
   

Reference Current IT Policies as background for IT presentation

  • Information Technology and Student Data Privacy Policy
  • Electronic Device Monitoring Policy
  
     
     
     
IV. STEM School Highlands Ranch Updates 5:58 PM
  A. Back to School Report FYI LynAnn Kovalesky 20 m
   

Executive Director LynAnn Kovalesky provides back to school report for 2024/25 with highlight of changes from last year. Will include Professional Development and Enrollment status updates.

  
     
V. KOSON Schools 6:18 PM
  A. Strategic Plan Discussion FYI Matt Cartier 30 m
   

CIO Matt Cartier will lead a discussion on student, parent, and staff experience component of the strategic plan.

 

  
     
VI. Board Committee Updates 6:48 PM
  A. Academic Excellence Committee FYI Ishmeet Kalra 3 m
   

Confirm board committee members

Confirm SAC coordinator(s)

Confirm DEI representative(s)

  
  B. CIO Support and Evaluation Discuss Erin Quigley 5 m
   
  • Confirm board committee members
  • Present status update on CIO performance goals for the year
  
  C. Development/Advancement Committee FYI Greg Shick 5 m
   

Confirm committee board members and discuss general plan/goals for committee

  
     
  D. Finance Committee FYI Gina Wing 15 m
   

Confirm committee board members

Update on Interim CFO strategy and transition, introduce CFO support staff

  • Annual Audit status
  • Annual Budget and Management Process

 

  
  E. Governance Committee Discuss Carla Gustafson 15 m
   
  • Confirm committee board member assignments
  • Committee One Pagers - provide for September board book
  • Present draft Finance Policy and Board Q&A (with support from Finance Committee)
  • Board Policies for confirmation in September Meeting (consent agenda)
    • Enrollment Policy
    • Volunteer Policy

 

  
     
     
     
VII. Board of Directors Updates 7:31 PM
  A. Chair Update FYI Carla Gustafson 5 m
  B. Discuss Proposed Annual Calendar for Board Meetings Discuss Erin Quigley 5 m
   

Review the proposed annual calendar with planned content/approvals for each regular monthly meeting.

The calendar will be finalized after Committees complete their one pagers in September.

  
VIII. Public Comment 7:41 PM
 

This is the time to voice opinions and provide feedback about specific agenda item(s) prior to any Board action. Speakers must complete the Public Comment Form and submit it electronically no later than 12 p.m. the day of each Board meeting. If written testimony or a handout is submitted, presenters are asked to supply one (1) copy via email to communications@stemk12.org

  
  A. Public Comment Sign up link 5 m
   

https://forms.gle/xjYxbDmtekd7PC7B6

  
IX. Executive Session
 

The Board may vote to recess into executive session pursuant to:
C.R.S. § 24-6-402(4)(a) to hold conference with the Board's attorney
to receive legal advice on specific legal questions, pursuant to C.R.S.
§ 24-6-402(4)(b); matters required to be kept confidential by federal
or state law or rules and regulations pursuant to C.R.S. § 24-6-
402(4).

  
X. Closing Items
  A. Adjourn Meeting Vote Carla Gustafson
   

Adjournment

 

  

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.