Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday September 13, 2021 at 1:15 PM
Location
The committee will meet at school 4551 Steele Street, Oakland, CA 94611
The public should join the meeting via Zoom
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Meeting ID: 510 290 4005, and passcode 510 290 4005
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Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
The public should join the meeting via Zoom
tinyurl.com/Zoom5102904005
Meeting ID: 510 290 4005, and passcode 510 290 4005
One tap mobile
+16699006833,,5102904005# US (San Jose)
+13462487799,,5102904005# US (Houston)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.
AS ALLOWED BY GOVERNOR NEWSOM’S EXECUTIVE ORDER N-08-21 DATED JUNE 11, 2021 (WHICH IS HERE IN ITS ENTIRETY), AND FOLLOWING THE LEAD OF THE ALAMEDA COUNTY BOARD OF EDUCATION: THE COMMITTEE WILL MEET IN PERSON AT 4551 STEELE STREET, OAKLAND, CA 94619 AND THE PUBLIC MAY JOIN VIA ZOOM.
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
AS ALLOWED BY GOVERNOR NEWSOM’S EXECUTIVE ORDER N-08-21 DATED JUNE 11, 2021 (WHICH IS HERE IN ITS ENTIRETY), AND FOLLOWING THE LEAD OF THE ALAMEDA COUNTY BOARD OF EDUCATION: THE COMMITTEE WILL MEET IN PERSON AT 4551 STEELE STREET, OAKLAND, CA 94619 AND THE PUBLIC MAY JOIN VIA ZOOM.
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
C. Greenberg (remote), G. Klein
Committee Members Absent
D. Leung
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
C. Greenberg called a meeting of the Executive and Governance Committee of Urban Montessori Charter School to order on Monday Sep 13, 2021 at 1:20 PM.
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
C. Greenberg made a motion to approve the minutes from August 23rd meeting Executive & Governance Committee Regular Meeting on 08-23-21.
G. Klein seconded the motion.
No questions or public comment.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Leung |
Absent
|
| C. Greenberg |
Aye
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
No changes needed.
E.
Presentations from the Floor
No public comment on items not on the agenda.
II. Executive and Governance
A.
Discussion of COVID Vaccine Requirement
Greg shared about how other school systems in CA are considering and passing student-related COVID-19 policies. Any decision that UMCS might make about this in the future should be a board vote, and informed by a staff recommendation. Ops team is currently developing a plan to collect informal, volunteer, information for >12 yo status. Vaccine is not currently required by UMCS or CA for students.
Christina agreed that it's OK to ask for self-reported information.
Can always regularly share vaccination opportunities and that they are safe and recommended.
Krishna shared that staff are required to disclose their status (confidentially), and unvaccinated staff test twice weekly, and any other staff may test as well.
No public comment on this item.
Christina agreed that it's OK to ask for self-reported information.
Can always regularly share vaccination opportunities and that they are safe and recommended.
Krishna shared that staff are required to disclose their status (confidentially), and unvaccinated staff test twice weekly, and any other staff may test as well.
No public comment on this item.
B.
2021-2022 Head of School Evaluation Process
Christina shared that we can do a listening session with staff in September and March or early April.
Can do 3pm on Sept 29th with at-school + virtual option. Greg will represent the committee, capture notes. Later on, can do March 30th, 2022 as well.
No public comment on this item.
Can do 3pm on Sept 29th with at-school + virtual option. Greg will represent the committee, capture notes. Later on, can do March 30th, 2022 as well.
No public comment on this item.
C.
Board Membership and Recruitment
Christina shared that Hae-Sin, and our two current FAC representatives Loren and Olivia, are each cycling off the Board at the end of September. FAC elections are likely on track for October in time for new FAC reps to join the Board mid-month and for the October Regular meeting.
Hae-Sin has identified a strong potential new board member who is considering volunteering to serve and accepting a nomination.
Stacey's term is up at the end of December. Greg shared that if she were to accept a nomination for a new term, that he'd gladly support it. She has identified a strong potential new board member, but unclear if that person would accept a nomination to serve. Greg will ask if Stacey would be interested in continuing her leadership as a member of the Finance committee without being a full board member.
Krishna shared that Davis expects to cycle off later on this school year and that he is seeking to identify a strong candidate who would accept a nomination for the Board to consider.
Christina and Jan's terms end at the end of the school year, and so it's time for them to both think about accepting a nomination for a renewal third term, and/or seeking to identify a person who would accept a nomination for the Board to consider.
Greg's current term ends at the end of the following school year, June 2023.
Greg shared one dynamic around Board recruitment is the move back to in-person meetings starting October 1st. UMCS will continue to create a Zoom option and encourage public participation that way, while following the law regarding in-person access as well for the public. Also aiming for in-person quorums, per the law, even if other members participate virtually within the traditional legal requirements around such agenda postings. This is an area of the law that will likely continue to evolve.
No public comment on this item.
Hae-Sin has identified a strong potential new board member who is considering volunteering to serve and accepting a nomination.
Stacey's term is up at the end of December. Greg shared that if she were to accept a nomination for a new term, that he'd gladly support it. She has identified a strong potential new board member, but unclear if that person would accept a nomination to serve. Greg will ask if Stacey would be interested in continuing her leadership as a member of the Finance committee without being a full board member.
Krishna shared that Davis expects to cycle off later on this school year and that he is seeking to identify a strong candidate who would accept a nomination for the Board to consider.
Christina and Jan's terms end at the end of the school year, and so it's time for them to both think about accepting a nomination for a renewal third term, and/or seeking to identify a person who would accept a nomination for the Board to consider.
Greg's current term ends at the end of the following school year, June 2023.
Greg shared one dynamic around Board recruitment is the move back to in-person meetings starting October 1st. UMCS will continue to create a Zoom option and encourage public participation that way, while following the law regarding in-person access as well for the public. Also aiming for in-person quorums, per the law, even if other members participate virtually within the traditional legal requirements around such agenda postings. This is an area of the law that will likely continue to evolve.
No public comment on this item.
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:58 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
None