Urban Montessori Charter School
Minutes
Finance Committee Meeting
Date and Time
Thursday May 20, 2021 at 3:00 PM
Location
The UMCS Board intends to follow the lead of the Alameda County Board of Education regarding the timing for our return to in-person board meetings, and in-person public comment opportunities. For now, our Board will continue to meet virtually and all public comment will be done through Zoom.
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Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi. If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
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https://us02web.zoom.us/j/5102904005?pwd=M1kxU2hXSzRSN1dCL3QwYVEzdkJ3Zz09
Meeting ID and Passcode are both: 510 290 4005
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+16699006833,,5102904005# US (San Jose)
+13462487799,,5102904005# US (Houston)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
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Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY): THIS WILL BE A VIRTUAL-ONLY MEETING
Members: Stacey Wang (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Members: Stacey Wang (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
D. Leung (remote), G. Klein (remote), S. Wang (remote)
Committee Members Absent
None
Guests Present
A. Rodriguez (remote), K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
S. Wang called a meeting of the Finance Committee of Urban Montessori Charter School to order on Thursday May 20, 2021 at 3:04 PM.
B.
Record Attendance
C.
Approve Minutes from prior Finance Committee Meeting
D. Leung made a motion to approve the minutes from Finance Committee Meeting on 04-15-21.
S. Wang seconded the motion.
no questions or public comment.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Wang |
Aye
|
| D. Leung |
Aye
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
No changes needed.
E.
Presentations from the Floor
No public comment on non-agenda items.
II. Finance
A.
Discussion Item: Current Fiscal Year to Date Budget Forecast
Alejandra shared the latest forecast for the current year. Operating income increased due mainly to this year's In-Person Instruction state grant, now at $203,000 for this year.
Cash is around two months of expenses, and our goal remains having three months on hand. Still expecting some remaining state deferrals.
No public comment on this item.
Cash is around two months of expenses, and our goal remains having three months on hand. Still expecting some remaining state deferrals.
No public comment on this item.
B.
Discussion Item: SY 2021-2022 Budget Development
Alejandra shared a summary of the Governor's May revise of his budget proposal. Details still to come as the trailer bill makes its way through the legislature, and things can still shift, until the budget bill is signed into law in June.
May Revise includes 5% COLA for LCFF, 4% for SpEd, and 1.7% in other areas.
One-time funding in a variety of initiatives, including Educator Effectiveness (PD, help with credentialing); more resources similar to Expanded Learning Opportunity grant; money for COVID-19 safety and prevention; and one-time related to IDEA.
Deferrals remain, including June 2022 to be paid in July 2022.
Full-day, in-person instruction is to be the default mode of instruction. Augmented independent study will be allowed, but it will have more requirements.
Proposal on starting in 2022-23, transitional kindergarten for all four-year-olds, implemented over three years.
So our latest multi-year budget draft include most of the latest proposals from the Governor. SELPA needs to include rates before we can adjust in our budget draft. Including expense plugs for some of the one-time relief funds as we recognize the revenue.
Latest draft shows multi-year operating incomes. Need to re-survey families including the Governor's language around in-person instruction.
There are additional proposed one-time funds over the coming years that are not yet included in the draft multi-year budget. Committee discussed the potential of needing to push back our June Finance Committee to the next week to give more time to adjust for the final budget bill. Will reschedule for 2:30pm June 22nd.
No public comment.
May Revise includes 5% COLA for LCFF, 4% for SpEd, and 1.7% in other areas.
One-time funding in a variety of initiatives, including Educator Effectiveness (PD, help with credentialing); more resources similar to Expanded Learning Opportunity grant; money for COVID-19 safety and prevention; and one-time related to IDEA.
Deferrals remain, including June 2022 to be paid in July 2022.
Full-day, in-person instruction is to be the default mode of instruction. Augmented independent study will be allowed, but it will have more requirements.
Proposal on starting in 2022-23, transitional kindergarten for all four-year-olds, implemented over three years.
So our latest multi-year budget draft include most of the latest proposals from the Governor. SELPA needs to include rates before we can adjust in our budget draft. Including expense plugs for some of the one-time relief funds as we recognize the revenue.
Latest draft shows multi-year operating incomes. Need to re-survey families including the Governor's language around in-person instruction.
There are additional proposed one-time funds over the coming years that are not yet included in the draft multi-year budget. Committee discussed the potential of needing to push back our June Finance Committee to the next week to give more time to adjust for the final budget bill. Will reschedule for 2:30pm June 22nd.
No public comment.
C.
Discussion Item: 2021-2022 LCAP Development
Krishna shared the latest LCAP updates, public hearing at next week's Board Meeting. There are four drafted goals. The actions/services and amounts are organized and available for additional public comment. Goal is to have it very close to complete by the Public Hearing.
Starting next year, have four goals, including broad, focus, and maintenance goals. Each has aligned metrics for measuring progress, and aligned actions/services/investments. Including how we invest specifically to increase or improve services for students who contributed to our unduplicated count.
Greg asked about how staff and families can weigh in with their ideas for investments? Krishna responded that they brought information to School Leadership Team, organized around different subgroups and their different needs, and asking for ideas on investments to support. It got emailed out to the entire staff, can be resent with a reminder.
Stacey asked about how staff will learn about compensation adjustments for next year. Krishna responded that staff are moving to the salary schedule. Staff will have the chance to weigh in on where they landed on the salary schedule based on documentation. Will also go out this week in the staff communication email. These adjustments are in the draft multi-year budget.
No public comment.
Starting next year, have four goals, including broad, focus, and maintenance goals. Each has aligned metrics for measuring progress, and aligned actions/services/investments. Including how we invest specifically to increase or improve services for students who contributed to our unduplicated count.
Greg asked about how staff and families can weigh in with their ideas for investments? Krishna responded that they brought information to School Leadership Team, organized around different subgroups and their different needs, and asking for ideas on investments to support. It got emailed out to the entire staff, can be resent with a reminder.
Stacey asked about how staff will learn about compensation adjustments for next year. Krishna responded that staff are moving to the salary schedule. Staff will have the chance to weigh in on where they landed on the salary schedule based on documentation. Will also go out this week in the staff communication email. These adjustments are in the draft multi-year budget.
No public comment.
D.
2021-2022 Calendar of Committee Meetings
The committee discussed continuing to meet 3pm Thursdays, and not meet in July or December. No public comment.
E.
MOU Approval
Krishna recommends the MOU with Love, Learn, Success. Includes ten spots for no-cost students who qualify for free or reduced-price lunch. Expanded learning grant funds can be used for other students with unfinished learning to complete. The committee discussed putting it on next week's General Consent Report.
No public comment.
No public comment.
III. A. Public Employee Performance Evaluation and Compensation
A.
Public Employee Performance Evaluation - Head of School
No action taken.
IV. Closing Items
A.
New Business
None at this time.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:21 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
None