Urban Montessori Charter School
Minutes
Finance Committee Meeting
Date and Time
Thursday September 17, 2020 at 2:30 PM
Location
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Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY):
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005
Meeting ID: 510 290 4005
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Members: Stacey Wang (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005
Meeting ID: 510 290 4005
One tap mobile +16699006833,,5102904005# US (San Jose) +13462487799,,5102904005# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 301 715 8592 US (Germantown) Meeting ID: 510 290 4005 Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Stacey Wang (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
D. Leung (remote), G. Klein (remote), S. Wang (remote)
Committee Members Absent
None
Committee Members who arrived after the meeting opened
S. Wang
Guests Present
K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
G. Klein called a meeting of the Finance Committee of Urban Montessori Charter School to order on Thursday Sep 17, 2020 at 2:32 PM.
B.
Record Attendance
C.
Approve Minutes from August 20, 2020 Finance Committee Meeting
D. Leung made a motion to approve the minutes from Finance Committee Meeting on 08-20-20.
G. Klein seconded the motion.
no questions.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Leung |
Aye
|
| K. Feeney |
Abstain
|
| S. Wang |
Absent
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
No changes needed.
E.
Presentations from the Floor
Greg made a brief acknowledgement that today's agenda was indeed posted 72 hours prior as required, and it looks like it was "amended" only because documents were shared via the agenda (linked to the agenda) after the face. The agenda itself was not amended whatsoever. In the future, in that situation, we will add the documents to the "Documents" section of our meetings.
No public comment on non-agendized items.
No public comment on non-agendized items.
II. Finance
A.
Discuss current Fiscal Year to Date Budget Forecast
Alejandra shared about the latest forecast, which changed from $101k to $84k in operating income, due to increase alarm system expenses, and also stipends for teachers to support with planning work.
In the future, building repairs and maintenance work will be needed. Health and welfare benefit costs may also need to increase in the forecast, but not enough data yet in the year to change that forecast.
Cash flow remains similar to the prior forecast. Maintaining a strong position is super important given lack of clarity on future fiscal year deferrals and cash deferrals this year.
Growth Funding Waiver application window is October 2nd to Nov 6th. UMCS will apply and seek funding for our year-over-year growth enrollment. Staff will apply.
We're celebrating current cash balance compared to monthly expenses, and forecast remains strong. Work continues now with auditors on last fiscal year, and managing restricted funding, and working to apply for the Growth Funding Waiver.
No public comment.
In the future, building repairs and maintenance work will be needed. Health and welfare benefit costs may also need to increase in the forecast, but not enough data yet in the year to change that forecast.
Cash flow remains similar to the prior forecast. Maintaining a strong position is super important given lack of clarity on future fiscal year deferrals and cash deferrals this year.
Growth Funding Waiver application window is October 2nd to Nov 6th. UMCS will apply and seek funding for our year-over-year growth enrollment. Staff will apply.
We're celebrating current cash balance compared to monthly expenses, and forecast remains strong. Work continues now with auditors on last fiscal year, and managing restricted funding, and working to apply for the Growth Funding Waiver.
No public comment.
S. Wang arrived.
B.
Learning Continuity and Attendance Plan
Krishna shared the latest version Learning Continuity and Attendance Plan, which is here: https://docs.google.com/document/d/1q_lnwYCSOGVABM8fHasjlg9TmBxrW-32/edit#
Identified investments exceed the minimum amount required.
Davis asked about testing, and Krishna shared that it's on-going, and there have definitely been technology issues, including at the NWEA level. Davis commented that he supports investing money further for students who need academic further acceleration.
Greg asked Krishna about how and when families were engaged to give feedback and any trends.
Krishna responded that the school has been creating opportunities for families over the summer and since school has started. Lots of questions and compliments about Seesaw. Also publicly / digitally available for comments for all the public. Feedback on confusion on schedules from Spring 2020 and lack of consistency across classrooms back then -- so that's why this year's plan works so hard to address those consistencies, and aligning across classrooms, and calendaring for students, the responses have been positive to those updates here in 2020-2021.
No public comment.
Identified investments exceed the minimum amount required.
Davis asked about testing, and Krishna shared that it's on-going, and there have definitely been technology issues, including at the NWEA level. Davis commented that he supports investing money further for students who need academic further acceleration.
Greg asked Krishna about how and when families were engaged to give feedback and any trends.
Krishna responded that the school has been creating opportunities for families over the summer and since school has started. Lots of questions and compliments about Seesaw. Also publicly / digitally available for comments for all the public. Feedback on confusion on schedules from Spring 2020 and lack of consistency across classrooms back then -- so that's why this year's plan works so hard to address those consistencies, and aligning across classrooms, and calendaring for students, the responses have been positive to those updates here in 2020-2021.
No public comment.
III. Closing Items
A.
New Business
No contracts above $10,000 are currently in the pipeline.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:26 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
- UMCS-September Presentation.pdf
- UMCS-August Financials.pdf