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Sage Oak Charter Schools

Regular Meeting of the Board of Directors

Published on March 7, 2025 at 4:22 PM PST
Amended on March 10, 2025 at 7:41 AM PDT

Date and Time

Thursday March 13, 2025 at 9:00 AM PDT

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

 

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

 

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MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.

 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 9:00 AM
  A. Call the Meeting to Order Board President 1 m
  B. Record Attendance Board President 1 m
   

Roll Call:

William Hall, President

Michael Humphrey, Vice President

Steve Fraire, Clerk

Susan Houle, Member

Peter Matz, Member

  
II. Pledge of Allegiance 9:02 AM
  A. Led by Board President or designee Board President 1 m
III. Approve/Adopt Agenda 9:03 AM
  A. (Action) Approval of Agenda for March 13, 2025 Regular Meeting of the Board of Directors Vote Board President 1 m
   

It is recommended the Board approve the agenda for the March 13, 2025, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
IV. Approve Minutes 9:04 AM
  A. (Action) Approval of Minutes for February 13, 2025 Regular Meeting of the Board of Directors Approve Minutes Board President 1 m
   

It is recommended the Board approve the minutes from the February 13, 2025, Regular Meeting of the Board of Directors, as presented, for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
    Minutes for Regular Meeting of the Board of Directors on February 13, 2025  
V. Public Comment - Closed Session
 

The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under the section Public Comments/Recognition/Reports.

  
VI. Adjourn to Closed Session 9:05 AM
  A. The Board Will Consider and May Act on Any of the Closed Session Matters Vote Board President 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
VII. Closed Session 9:06 AM
  A. Closed Session Agenda Board President 10 m
   

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION 

    (Gov. Code Section 54956.9(d)(2)): Case No. 2025-03-13-02 

  
VIII. Reconvene Regular Meeting 9:16 AM
  A. Report Out Any Action Taken in Closed Session Board President 1 m
IX. Public Comments/Recognition/Reports
 

Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.

  
X. Correspondence/Proposals/Reports 9:17 AM
  A. Sage Oak Highlights Krista Woodgrift 9 m
     
  B. Student Highlight Traci King 7 m
   

Student: Petra Sullivan, 12th Grade

Teacher: Tracie Fearing

  
     
XI. Consent Agenda 9:33 AM
 

Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately.  


The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.

  
  A. Consent - Business Services 1 m
   
  1. Check Register - February 2025
  2. Report of Investment Activity - January 2025
  3. Ratification of Rancho Simi Recreation and Park District Facility Use Permit
  4. Ratification of Calvary Chapel Pacific Coast Commercial Lease Agreement
  5. Ratification of City of Yucaipa Community Services Permit #R7224
  6. Ratification of ClickUp Service Order Form
  7. Ratification of Mobile Beacon Terms of Service and Invoice
  8. Ratification of Fleming Research International, LLC Professional Services Agreement
  9. Ratification of Marriott Riverside at the Convention Center Agreement
  10. Ratification of Sage Oak Charter Schools Statement of Information
  
     
  B. Consent - Education Services 1 m
   
  1. Approval of Catalina Island Marine Institute Overnight Field Trip Request Form (Grades 9-12) and the CIMI Toyon Bay Agreement
  2. Approval of Pali Institute Outdoor Science Camp Overnight Field Trip Request Form (Grades 4-12) and Site Reservation Agreement
  3. Ratification of TPR Education, LLC Amendment and Service Order
  
     
  C. Consent - Human Resources 1 m
   
  1. Approval of Certificated Personnel Report
  2. Approval of Classified Personnel Report
  3. Approval of Job Descriptions
  4. Ratification of Screen Vision Media Proposal and Terms & Conditions
  5. Ratification of Educational Management Solutions LLC Contract Agreement & Proposal- Job Compensation (Market) Study
  6. Ratification of Educational Leadership Services Letter of Agreement
  7. Ratification of Educational Management Solutions LLC Contract Agreement & Proposal- Job Classification and Compensation Study
  
     
  D. Consent - Operations and Accountability 1 m
   
  1. Approval of 2025-2026 Master Agreement for Independent Study and Acknowledgement of Responsibilities
  
     
  E. Consent - Policy Development 1 m
   
  1. Approval of Changes to Revised Existing Board Policies Revised/Reviewed/Rescinded

      3000 Series - Business/Non-Instructional

      3010-SO Fiscal Control Policy and Procedures

      3125-SO Intra-Organizational Loan Policy

      3130-SO Document Retention Policy

      3145-SO Disposal of Surplus, Obsolete, or Unneeded Books, Equipment, & 

      Supplies Policy

 

      4000 Series - Human Resources

      4000-SO Personnel Concepts and Roles

      4015-SO Equal Employment Opportunity

      4025-SO Tuberculosis Risk Assessment and Examination Policy

      4045-SO Professional Boundaries Policy

      4055-SO Internal Complaint Policy and Form

      4020-SO Background Check Policy

      4060-SO Prohibiting Unlawful Harassment, Discrimination, and Retaliation Policy

      4070-SO Lactation Accommodation Policy

 

      4000 Series- Human Resources: Rescinded 

      4125-SO Victims of Crime Policy

  
     
  F. (Action) Approval of Consent Agenda Vote Board President 1 m
   

It is recommended the Board approve the Consent Agenda as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
XII. Business Services 9:39 AM
  A. (Action) Approval of 2024-2025 Sage Oak Charter Schools Second Interim Budget (SIB) Report, Presented by Habib Tahmas, Senior Director of Fiscal Services Vote Tim O'Brien 13 m
   

It is recommended the Board approve the Second Interim Budget (SIB) Report for the 2024-2025 fiscal year, as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
     
  B. (Action) Approval of 2025-2026 Sage Oak Charter Schools Strategic Budget, Staffing Plan, and Salary Schedules Vote Tim O'Brien 15 m
   

It is recommended the Board approve the 2025-2026 Strategic Budget, Staffing Plan, and Salary Schedules as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
     
     
     
     
     
     
     
  C. (Action) Approval of Sage Oak Charter Schools Federal Tax Form 990 Return (Draft) and California Tax Form 199 Return (Draft) - Year Ended June 30, 2024, as prepared by CliftonLarsonAllen (CLA) Vote Tim O'Brien 1 m
   

It is recommended the Board approve the Federal Tax Form 990 Return (draft) and California Tax Form 199 Return (draft)- year ended June 30, 2024, as prepared by CliftonLarsonAllen (CLA), for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
  D. (Action) Approval of Annual Audit Engagement Services between CliftonLarsonAllen LLP and Sage Oak Charter Schools Vote Tim O'Brien 1 m
   

It is recommended the Board approve the Annual Audit Engagement Services for the fiscal year 2024-2025 between CliftonLarsonAllen LLP and Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $55,650

Sage Oak Charter School (#1885)                 $45,021

Sage Oak Charter School - Keppel (#1886)  $4,118

Sage Oak Charter School - South (#2051)    $6,511

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
  E. (Action) Approval of Amendment to Lease at Ford Plaza LLC Vote Tim O'Brien 1 m
   

It is recommended the Board approve an amendment to the modified gross property lease with Ford Plaza LLC for renewal of office space leasing at 1473 Ford St., Suites 101, 105 & 206, and 1467 Ford St., Suite 202 in Redlands, CA, over the term of 2/25/2025 - 7/31/2030 for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

2025-2026 Fiscal Impact: $210,898

Sage Oak Charter School (#1885)                 $170,617

Sage Oak Charter School - Keppel (#1886)  $15,606

Sage Oak Charter School - South (#2051)    $24,675

 

2026-2027 Fiscal Impact: $215,757

Sage Oak Charter School (#1885)                 $174,547

Sage Oak Charter School - Keppel (#1886)  $15,966

Sage Oak Charter School - South (#2051)    $25,244

 

2027-2028 Fiscal Impact: $220,617

Sage Oak Charter School (#1885)                 $178,479

Sage Oak Charter School - Keppel (#1886)  $16,326

Sage Oak Charter School - South (#2051)    $25,812

 

2028-2029 Fiscal Impact: $225,476

Sage Oak Charter School (#1885)                 $182,410

Sage Oak Charter School - Keppel (#1886)  $16,685

Sage Oak Charter School - South (#2051)    $26,381

 

2029-2030 Fiscal Impact: $230,336

Sage Oak Charter School (#1885)                 $186,342

Sage Oak Charter School - Keppel (#1886)  $17,045

Sage Oak Charter School - South (#2051)    $26,949

 

Total Fiscal Impact: $1,103,084

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
  F. (Action) Approval of Standard Industrial/Commercial Multi-Tenant Lease Vote Tim O'Brien 2 m
   

It is recommended the Board approve a NNN (triple net) Standard Industrial/Commercial Multi-Tenant Lease with Ford Plaza LLC for additional office space leasing at 1455 Ford St., Suites 102, 103, and 104 over the term of 2/25/2025-7/31/2030 for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $124,656

Sage Oak Charter School (#1885)                 $100,847

Sage Oak Charter School - Keppel (#1886)  $9,225

Sage Oak Charter School - South (#2051)    $14,584

 

2026-2027 Fiscal Impact: $127,008

Sage Oak Charter School (#1885)                 $102,749

Sage Oak Charter School - Keppel (#1886)  $9,399

Sage Oak Charter School - South (#2051)    $14,860

 

2027-2028 Fiscal Impact: $129,360

Sage Oak Charter School (#1885)                 $104,652

Sage Oak Charter School - Keppel (#1886)  $9,573

Sage Oak Charter School - South (#2051)    $15,135

 

2028-2029 Fiscal Impact: $131,712

Sage Oak Charter School (#1885)                 $106,555

Sage Oak Charter School - Keppel (#1886)  $9,747

Sage Oak Charter School - South (#2051)    $15,410

 

2029-2030 Fiscal Impact: $134,064

Sage Oak Charter School (#1885)                 $108,458

Sage Oak Charter School - Keppel (#1886)  $9,921

Sage Oak Charter School - South (#2051)    $15,685

 

Total Fiscal Impact: $646,800

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
XIII. Education Services 10:12 AM
  A. (Action) Approval of IXL Learning Subscription Sales Contracts Vote Erin Bunch 2 m
   

It is recommended the Board approve the IXL Learning Subscription Sales Contracts as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $219,770

Sage Oak Charter School (#1885)                 $177,794

Sage Oak Charter School - Keppel (#1886)  $16,263

Sage Oak Charter School - South (#2051)    $25,713

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
     
XIV. Human Resources 10:14 AM
  A. (Action) Approval of Longevity Milestone Stipend Vote Candice Coffey 3 m
   

It is recommended the Board approve the longevity milestone stipend as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $79,887

Sage Oak Charter School (#1885)                 $64,628

Sage Oak Charter School - Keppel (#1886)  $5,912

Sage Oak Charter School - South (#2051)    $9,347

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
  B. (Action) Approval of One-Time 5% Employee Bonus Vote Candice Coffee 3 m
   

It is recommended the Board approve Resolution # 2024-2025-01 for a one-time 5% bonus for eligible Sage Oak employees of Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Fiscal Impact: $ 2,265,958 
Sage Oak Charter School (#1885) $ 1,837,183 
Sage Oak Charter School - Keppel (#1886) $ 164,567
Sage Oak Charter School - South (#2051) $ 264,208

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
XV. Operations & Accountability 10:20 AM
  A. (Action) Adoption of Amira Reading Difficulty Risk Screener, Presented by Lorinda Loughlin, Assessment Coordinator Vote Lisa Thompson 3 m
   

It is recommended the Board adopt the Amira Reading Difficulty Risk Screener, beginning in the 2025-2026 school year, as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $32,000

Sage Oak Charter School (#1885)                 $25,888

Sage Oak Charter School - Keppel (#1886)  $2,368

Sage Oak Charter School - South (#2051)    $3,744

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ 

  
     
     
XVI. Calendar
 

The next scheduled meeting will be a Board of Directors Study Session held on April 10, 2025.

  
XVII. Comments 10:23 AM
  A. Board Comments 3 m
  B. Superintendent Comments 3 m
XVIII. Closing Items 10:29 AM
  A. Adjourn Meeting Vote Board President 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  

FOR MORE INFORMATION

For more information concerning this agenda, contact 

Sage Oak Charter Schools.