The Academy of Alameda Charter School Board

Board Meeting

Date and Time

Thursday March 9, 2023 at 6:30 PM PST

Location

At AoA in room 106

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Record Attendance   Damaris Espinosa 2 m
  B. Call the Meeting to Order Discuss David Forbes 1 m
  C. Closed Session: Discuss Christine Chilcott 15 m
   

1. Conference with Legal Counsel – Anticipated Litigation: Significant exposure as litigation filed pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9: One case

 

2. Executive Director's Goals and Evaluation

 
II. Open Public Session 6:48 PM
  A. Report Out on Any Actions From the Closed Session FYI David Forbes 2 m
  B. The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements Discuss David Forbes 1 m
   

Mission: The Academy of Alameda equitably develops students into critical thinkers and life-long learners who navigate the world with integrity, and who apply their learning to empower themselves and their communities. 

 

Envisioned Future: We envision a future where all of our students are successful, and their destinies are not determined by their demographics.

 
  C. General Public Comments Discuss David Forbes 5 m
III. Consent Agenda 6:56 PM
  A. Approve Draft Meeting Minutes Approve Minutes David Forbes 2 m
    Minutes for Board Meeting on February 16, 2023  
  B. Check Registers & Credit Card Statement Discuss David Forbes 2 m
  C. 22-23 School Year Calendar Vote David Forbes 1 m
   

C. 23-24 School Year Calendar 

 
     
  D. New Audit Firm Vote David Forbes 2 m
   

D. Selecting a new audit firm: Chrissy White. The Finance Committee recommends audit firm, Chrissy White, after reviewing both Chrissy White and CLA at the February 28 Finance Committee meeting.

 
     
     
  E. Vote on Consent Agenda Vote David Forbes 1 m
IV. Action Item 7:04 PM
  A. Financial Update: 2nd Interim Financial Presentation Vote Jean Yang 20 m
     
     
     
V. Board Communication 7:24 PM
  A. Elementary School Mid-Year Update FYI Leah Rubin 30 m
   

A mid-year update on the elementary school and transitional kindergarten planning by elementary principal, Leah Rubin.

 
     
  B. Board Committee Reports Discuss David Forbes 15 m
   

Reports from the following committees:
 

  • Finance Committee
  • Student Success Committee
  • Governance Committee 
 
  C. Enrollment and Lottery Report FYI Christine Chilcott 20 m
   

A report on the enrollment process and early lottery update

 
     
  D. California Charter School Conference Update Discuss David Forbes 15 m
   

Discuss logistics about the upcoming California Charter School Conference: March 13-16

 
VI. Action Items 8:44 PM
  A. Update Health Policy Vote Christine Chilcott 15 m
   

The addition of a section on Epi Pens and Narcan has been added to the existing Health and Wellness policy since schools, including The Academy of Alameda, now carry Narcan, a nasal used as a treatment of a known or suspected opioid overdose emergency, and Epi Pens are utilized in cases of anaphylaxis. 

 

Draft Motion: The Academy of Alameda Board of Directors votes to update the heath policy with this approved verbiage.

 

Emergency Medications on Campus


 

The Board recognizes the necessity of having emergency medications on campus. Some students have allergies of such severity that they may require an emergency anaphylactic injection during the course of the school day. Additionally there is an overall need to have emergency naloxone or other opioid antagonists on site, within the school in order to prevent opioid related overdose. School staff who volunteer to administer anaphylactic injections or intranasal naloxone shall receive training from qualified medical personnel. They will be authorized to administer the injections or intranasal spray in accordance with administrative regulations and will be afforded appropriate liability protection. Every three years, or sooner as deemed necessary, the executive director or designee shall review with the school nurse the minimum standards of training for the administration of epinephrine auto injectors and naloxone that satisfy legal requirements.


 

 

 
     
VII. Closing Items 8:59 PM
  A. Board Member Reports Discuss David Forbes 5 m
  B. Executive Director Report FYI Christine Chilcott 5 m
  C. Upcoming Board Meetings Discuss David Forbes 2 m
   

Saturday, March 18: Board Retreat

 

Wednesday, April 26 Meeting Board Meeting Key Topics Include:

SARC Presentation

Initial 23-24 Budget Overview

 

 
  D. Adjourn Meeting Vote