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East Bay Innovation Academy

Board Meeting

Date and Time

Monday October 14, 2019 at 8:00 PM PDT

Location

3400 Malcolm Avenue, Oakland, CA 94605 - Primary Meeting Location, Secondary Meeting location for Teleconference Attendee - 697 Santa Ray Avenue, Oakland CA 94610
Hello! Our regular meetings are held at EBIA, 3400 Malcolm Ave. Regular meetings are generally held in the months of Jan, Feb, Mar, April, May, June, August, Sept, Oct and Nov and typically start at 8PM.

We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.

PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes - August 26 Board Meeting
    Minutes for Board Meeting on August 26, 2019
  D. Approve Board Minutes - Special Board Meeting, September 26
    Minutes for Special Board Meeting - Closed Session on September 26, 2019
  E. Public Comment
   
Up to a maximum of 3 minutes comment time per speaker
II. Governance
 
Governance
  A. Consent Agenda
   
October Consent Agenda Items
- EBIA August 2019 Check and Credit Card Register
- EBIA September 2019 Check and Credit Card Register
- Local Assignment Option
- Side letters with ETA members
- Bonsai IT support service contract
 
   
   
   
   
   
   
   
  B. Board Member Changes
   
- announce board member departure due to move to Texas
- add new board member 
   
III. Academic Excellence
 
Academic Excellence
  A. Fall Baseline Data
   

Update on student results - including MAP
   
   
   
  B. Review October Intersession Plan
   

- plan of events
- parent communications plan
- logistic review
   
   
   
  C. Staff Intercession Plan - Lower and Upper Schools
   
Joint presentation by Directors of Innovative Instruction - review staff PD plan for Lower School.
   
  D. Review Status and Action Plan for Measure N and G1
   
Review workplan to complete deliverables due to OUSD
  E. Local Performance Indicators for CA Dashboard
   
 
   
   
  F. Update on WASC - SARC Workplan and Progress
   
Status of ongoing WASC - SARC preparations.
  G. SPED Program - update on Process, Tools and Compliance
   
- update on status of SPED program
- review of procedures to ensure compliance
- SPED - CALPADs data merge approach and controls
   
   
  H. 2019-2020 EBIA Student Population Profile
   
Update on demographic profile of EBIA after the kick-off of the 2019-2020 School Year
   
  I. 2020 - 2021 Student Recruitment Kick Off
   
- Summary of student recruitment plan for the coming school year
IV. Finance and Development
 
Finance
  A. Draft 18-19 Audited Financials
   

Preliminary audited financials for SY 18-19
   
  B. YTD Financial Review (Through September 2019)
   
- YTD financials
- Cash update
 
   
   
   
  C. Receivable Sales
   
Seek board approval for Michelle Cho (CFO) and Laurie Jacobson Jones (board treasurer) to execute sale of receivables if needed, during SY 19-20. Maximum $250K.
   
  D. 2019 - 2020 EBIA Development Update
   
- Overview on fundraising targets and strategy for 2019 - 2020 school year
- SOW for grants writer
   
V. Facility
 
Facility
  A. Prop 39 Kickoff and general facilities update
   
Update on Prop 39 and any other facilities related information.
VI. Other Business
  A. Key Activities and Events
   
Coming events -

 
  B. Public Comment
VII. Closing Items
  A. Adjourn Meeting