Urban Montessori Charter School
Minutes
Executive & Governance Committee Meeting
Date and Time
Monday June 10, 2024 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160; Passcode 510 842 1181
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Meeting ID: 825 9285 5160
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Members: Sarah Morrill (Chair), Greg Klein, Evan Sequoia; Committee Alternate: Kara Fortuna
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
E. Sequoia, G. Klein
Committee Members Absent
S. Morrill
Guests Present
D. Bissonnette
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No public comments on this item.
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Executive and Governance
A.
Board Membership, Recruitment, and Training
Greg shared that he messaged his network about board recruitment and that he recently received his training certificate from CCSA. Training materials are linked to at the top of Board meeting agendas.
No other public comments on this item.
B.
Head of School Evaluation Process
Greg shared that Sarah drafted an annual memo each for Daniel and for Krishna. This committee will review in closed session later during this meeting. The feedback is based on listening sessions, community and staff surveys, and academic outcomes, the board's own discussions.
No public comments on this item.
C.
2023-2024 Board Assessment
The committee briefly discussed the next steps from the May regular board meeting, including how the incoming Chair may further focus the board on improvement, and that board members are encouraged to recruit new members using the brief job description. Amy also volunteered at the prior Board meeting to further codify the orientation and onboarding process that she recently experienced.
No public comments on this item.
D.
Preparing for School Year 2024-2025
The committee reviewed the draft calendar, discussed potential officer roles, and committee membership. This will be finalized at the June Board meeting.
No public comments on this item.
III. Updates on School Policies and Required Documents
A.
Review of Board Policies
The committee reviewed and discussed the following documents and policies:
- UMCS Local Control and Accountability Plan (LCAP) 2024-2025
- UMCS Employee Handbook
- UMCS Unhoused Student Education Policy
- UMCS Annual Notice for Families
- UMCS Family Handbook
- Workplace Violence Prevention Plan
- Independent Educational Evaluation Policy and Procedures
The LCAP, Employee and Family Handbooks, and Annual notices will all continue to be updated and reviewed prior to being voted on at the June board meeting.
The other three policies are ready and recommended by Daniel for the board's approval.
No public comments on this item.
IV. Closed Session
A.
Closed Session Items
At 1:48p, Greg shared that the committee would go into closed session on Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
Evan and Greg were in the closed session.
B.
Report out of Closed Session
At 1:55p, the committee returned to open session. No actions were taken.
V. Closing Items
A.
Adjourn Meeting
- Board Assessment Report.pdf
No changes needed.