Urban Montessori Charter School
Minutes
Executive & Governance Committee Meeting
Date and Time
Tuesday May 14, 2024 at 8:20 AM
Location
4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160; Passcode 510 842 1181
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Meeting ID: 825 9285 5160
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Members: Sarah Morrill (Chair), Greg Klein, Evan Sequoia; Committee Alternate: Kara Fortuna
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
E. Sequoia, G. Klein, S. Morrill
Committee Members Absent
None
Guests Present
D. Bissonnette, K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comments on this item.
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Executive and Governance
A.
Board Membership, Recruitment, and Training
Greg asked Evan to share any recent trainings PDFs he received to be shared with the board and community. The committee reviewed each board members current term end date. Evan reminded the committee of the upcoming leadership session/webinar that Edtec is hosting that will include information about the Governor's May Revise.
No public comment on this item.
B.
Head of School Evaluation Process
Sarah shared about recently completing a listening session with staff, and all the Head of School surveys are completed by direct reports and staff members, except one direct report. Sarah will start writing up an evaluation memo to be shared with the Board for input prior to sharing with Krishna.
No public comment on this item.
C.
2023-2024 Board Assessment
The committee discussed the high level summary of the most recently completed annual board assessment, starting with areas where Board and the Head of School were in agreement or mostly in agreement, and then identifying areas where there was more disagreement or spread amongst respondents. The survey results is part of the agenda. The next step is for Greg to send a one-way email to the Board encouraging them to review the survey results and to bring any area up for further attention and discussion at the upcoming board meeting.
No public comment on this item.
D.
Preparing for School Year 2024-2025
Greg shared that the Board will need to select 2024-2025 Board Officers, and committee chairs/members at its June board meeting. The board also adopts its calendar of meetings for 2024-2025 in June. Sarah shared that expects to support someone else to take on the role of Board Chair. Greg shared that he also would love to support someone else take on the role of Treasurer, Secretary, or both. The committee discussed having a broader conversation with the full board at the May board meeting.
No public comment on this item.
III. Updates on School Policies and Required Documents
A.
Review of Board Policies
Greg discussed reviewing the UMCS Student Free Speech Policy, UMCS Public Records Act Policy, both of will be ready for the May general consent report. The committee discussed the timeline of completing annual updates to the UMCS Employee Handbook, including approving in June, and then approving again in August if there are additional updates made over the summer. Daniel shared the most recent goal language and aligned activities of the UMCS Local Control and Accountability Plan (LCAP) 2024-2025.
There were no public comments on this item.
IV. Closed Session
A.
Closed Session Items
At 8:55a Sarah shared that the committee would go into closed session on Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
B.
Report out of Closed Session
At 9:02a, the Board returned to open session. No actions were taken.
V. Closing Items
A.
Adjourn Meeting
- Board Assessment Report.pdf
No changes needed.