Urban Montessori Charter School
Minutes
Executive & Governance Committee Meeting
Date and Time
Monday October 16, 2023 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160; Passcode 510 842 1181
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Meeting ID: 825 9285 5160
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The public can find documents related to this agenda either linked directly on the agenda or under "Documents" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Documents" that are still otherwise available to the public.
Members: Sarah Morrill (Chair), Greg Klein
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
G. Klein, S. Morrill (remote)
Committee Members Absent
None
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comments on this item.
| Roll Call | |
|---|---|
| S. Morrill |
Aye
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Executive and Governance
A.
Board Structure Evolution & Long Term Goal Alignment
Sarah shared about how it's important for the Board to hold a clear idea of the vision of the school, and have it clear and institutionalized across the board and administration. Sarah would like to emphasize the need for the Board and school to take one strong step towards this work this school year. The committee and Ms. Feeney discussed the idea of admin team working together to codify their a one-pager as a good starting place for creating a shared understanding of the school's vision, that builds on what has already been put in place and written down in other places. Such a document could then be socialized with the school leadership team, all staff, FAC, families, students, and the board, and the goal would be to have a clear in-common grounding on who we are as a school, what we're aiming for for our students, and what it means to belong here in the UMCS Community. The committee discussed this being more of an exercise in grounding our work, and less so about seeking to move the school in new directions.
No public comments on this item.
B.
Board Membership, Recruitment, and Training
Ms. Feeney discussed scheduling soon with Amy N. The committee discussed recommending Amy and Kara for two-year terms as part of the October board meeting agenda.
No public comments on this item.
C.
Head of School Evaluation Process
The committee discussed scheduling annual listening sessions with staff, how the committee is currently supporting Ms. Feeney to finalize the language of specific goals, and that the Board would again use the BoardOnTrack evaluation tool later in the Spring to gather feedback as well.
No public comments on this item.
III. Updates on School Policies and Required Documents
A.
LCAP and Board Policy Review
Greg shared with the committee reminding about the need for the Board and Admin to work together on a midyear LCAP review later in early 2024. There were no public comments on this item.
IV. Closed Session
A.
Closed Session Items
At 1:50pm the committee announced that it would go into closed session committee on Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
B.
Report out of Closed Session
The committee returned to open session at 2:14pm. No actions were taken.
No changes needed.