Urban Montessori Charter School
Minutes
Finance Committee Regular Meeting
Date and Time
Thursday April 20, 2023 at 3:00 PM
Location
4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.
The public may comment and participate via Zoom if they prefer. The public may also email comments to greg@urbanmontessori.org to be shared by the during the meeting. Please make that intention clear in your email.
https://us02web.zoom.us/j/82592855160?pwd=cG02OTRoUVdrdngwOTI2WFBrOTBzQT09
Meeting ID: 825 9285 5160; Passcode 510 842 1181
One tap mobile
+16699009128,,82592855160# US (San Jose)
+12532158782,,82592855160# US (Tacoma)
Dial by your location
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
Meeting ID: 825 9285 5160
Find your local number: https://us02web.zoom.us/u/k1Y3eQWvA
Additional teleconference locations:
The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Greg Klein (Chair), Ann Rhodes
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
A. Rhodes, G. Klein
Committee Members Absent
None
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Vote on Minutes from prior Finance Committee Meeting
No questions or public comment on this item.
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments in-person or on zoom on items not on the agenda.
II. Finance
A.
Discussion Item: Monthly Fiscal Report
Josh shared the month's report, starting with introducing Eboni Williams, from Edtec.
Through the end of March, the forecast in operating income increased slightly to just under $90,000. Greg asked and Josh clarified that there was a combination of factors, including slight savings in posted job positions that will start slightly later, adjustments to average daily attendance, and pushing some one-time revenue and associated costs to the following fiscal year. The ending fund balance is forecasted currently at 30% of expenses, or about $1.6M. Cash flow continues to look good through the end of the fiscal year. Expenses and revenue currently are both below 75% of the forecast with 25% of the fiscal year remaining. There is revenue expected to arrive from the State of California here in April.
Josh shared the 2021-2022 Audit recap summary. Slight revenue adjustment increase. Two minor findings neither of which were repeated and both have already been fixed. One issue that was addressed regarded how AERIES was reporting independent study, and the other related to reopening the school after COVID five days too late. No ongoing concerns.
No public comments on this item.
B.
Contracts, invoices, and payments above $15,000
Tabled.
C.
Local Control and Accountability Plan for 2023-2024
Ms. Feeney shared the latest draft of the LCAP and created another opportunity for the Board and community to engage and provide input and feedback. The draft remains open for comments at all times via https://docs.google.com/document/d/1Uhtsgz1yG5_Pu03P_1QIcF1iV1lD201q/edit#. Ms. Feeney and Josh made a plan for reviewing expenses and doing further updating on resources spent on various actions and services in the LCAP
No public comments on this item.
III. Finance Committee's Support of Long Term Goals
A.
Overview
Ann shared the data slides showing the demographics of this years students, lead teachers, and 2019 Oakland Census data, sharing where we align and represent overall. Greg asked about current enrollment and Krishna shared that there will be better information to share in May.
No public comments on this item.
IV. Closed Session
A.
Closed Session Items
3:44pm, Greg announced that the committee would go into Closed Session on Public Employee Performance Evaluation - Head of School. No public comments on this item.
B.
Report out of Closed Session
At 3:58pm, the committee returned to open session. No actions were taken.
V. Closing Items
A.
New Business
None.
B.
Adjourn Meeting
- Representation Goals Finance Cmte 2.15.23.pptx
No changes needed.