Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Thursday April 20, 2023 at 1:30 PM
Location
4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160; Passcode 510 842 1181
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Meeting ID: 825 9285 5160
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Members: Sarah Morrill (Chair), Greg Klein
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
G. Klein, S. Morrill
Committee Members Absent
None
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comment on this item.
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comment in-person or on zoom on items not on the agenda.
II. Executive and Governance
A.
Long Term Goals & Follow Up
The committee reviewed the draft of the shortened Board Member job description. Greg offered to send out the annual BoardOnTrack board assessment for updated information from board members on where they think the Board needs additional expertise from potential new board members.
The committee discussed how the DSCS community of practice will be finished up in May and the upcoming work sessions prior to that.
No public comments on this item.
B.
Board Membership, Recruitment, and Training
Greg shared upcoming training opportunities related to charter renewal and the Public Records Act from Young, Minnie, and Corr.
No public comments on this item.
C.
Head of School Evaluation Process
Sarah shared that she connected recently with our Governance Coach, Brianna, from BoardOnTrack regarding the evaluation process. The committee discussed the timeline and set-up of the evaluation process inside BoardOnTrack, and the direct reports to Ms. Feeney to be included.
No public comments on this item.
III. Updates on School Policies and Required Documents
A.
Board Governance Documents
Greg shared that he reviewed the Uniform Complaint Policy, Public Records Act Policy
Annual Notices for Families 2023-2024, and UMCS Family Handbook. The committee briefly discussed them each, and that there weren't major changes the committee wanted to make at this time, beyond updating them for what's required in the upcoming school year. Ms. Feeney and staff team can bring these back to the Board later in the Spring for reapproval when staff are ready to make those recommendations.
No public comments on this item.
IV. Closed Session
A.
Closed Session Items
At 2:14pm, Sarah announced that the committee would go into closed session on Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
B.
Report out of Closed Session
At 2:35pm, the committee came back into open session. Sarah reported that no actions were taken.
V. Closing Items
A.
Adjourn Meeting
- UMCS_Public_Records_Act_Policy.pdf
- UMCS_Uniform_Complaint_Policy.pdf
No changes needed.