Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday February 13, 2023 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160
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Additional teleconference locations: 3921 Enos Ave Oakland 94619
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Members: Sarah Morrill (Chair), Greg Klein
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
G. Klein, S. Morrill (remote)
Committee Members Absent
None
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comment on this item.
| Roll Call | |
|---|---|
| G. Klein |
Aye
|
| S. Morrill |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comment on items not on the agenda.
II. Executive and Governance
A.
Long Term Goals & Follow Up
Sarah asked the committee two questions, What metrics would tell us that we have achieved this goal? and What actions of the Exec committee can help us achieve those metrics?
Krishna offered a few possible metrics: the backgrounds of Board members; a metric that comes from surveying the Board, and researching the current Board Assessment and what it may include; a number of times the Board explicitly engages in a reading and public discussion.
Krishna encouraged the committee to consider separate meeting times.
The committee discussed each of the committees bringing a few draft metrics for the various goals to get the full Board's thoughts and input.
No public comments on this item.
B.
Board Membership, Recruitment, and Training
Sarah will follow up with Rosi on who has turned in Forms 700. Buck signed up the Board and Krishna for four upcoming Young, Minney, & Corr trainings, including Brown Act and Conflict of Interest training. Greg shared information from the recent Brown Act training, included updated rules for teleconference meetings.
Sarah shared some notes from her recent DCSC Community of Practice session on Equity in Governance, including that a peer school had posted the role of Board Member like a job description, but for no pay. Krishna shared that she notices current Board members recruit folks from their personal networks and colleagues. The committee agreed to update and post a job description for a volunteer Board Member position. Greg shared that the Board On Track assessment generates a skills/expertise matrix that highlights where the Board may want to prioritize finding experience in prospective candidates.
No public comments on this item.
III. Updates on School Policies and Required Documents
A.
Discuss updates to school policies
Krishna shared that the UMCS School Safety will be ready for approval at the upcoming Board meeting. The public hearing was in January.
Greg shared that the BoardOnTrack contract ends after June, and we could consider renewal and also can look at other options, including Epicenter, which the County uses for deliverables. Krishna expects to get a renewal quote soon.
No public comments on this item.
IV. Closed Session
A.
Closed Session Items
At 2:12pm Sarah announced that the committee would go into Closed Session on Public Employee Performance Evaluation - Head of School.
There were no public comments on this item.
B.
Report out of Closed Session
The committee returned to open session at 2:41pm. Sarah shared that no actions were taken.
V. Closing Items
A.
Adjourn Meeting
- Handout-Comprehensive-Brown-Act-Training-for-Boards-and-Staff.pdf
No changes needed.