Urban Montessori Charter School
Minutes
Finance Committee Regular Meeting
Date and Time
Thursday November 17, 2022 at 3:00 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to greg@urbanmontessori.org to be shared by the during the meeting. Please make that intention clear in your email.
https://us02web.zoom.us/j/82592855160?pwd=cG02OTRoUVdrdngwOTI2WFBrOTBzQT09
Meeting ID: 825 9285 5160; Passcode 510 842 1181
One tap mobile
+16699009128,,82592855160# US (San Jose)
+12532158782,,82592855160# US (Tacoma)
Dial by your location
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
Meeting ID: 825 9285 5160
Find your local number: https://us02web.zoom.us/u/k1Y3eQWvA
Additional teleconference locations: 1623 Sunhill Ct, Martinez, CA 94553
The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Greg Klein (Chair), Davis Leung, Ann Rhodes
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
A. Rhodes (remote), D. Leung (remote), G. Klein
Committee Members Absent
None
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Vote on Minutes from prior Finance Committee Meeting
No public comments or questions on the minutes.
| Roll Call | |
|---|---|
| A. Rhodes |
Abstain
|
| D. Leung |
Aye
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Finance
A.
Discussion Item: Monthly Fiscal Report
Josh shared this month's Finance Committee Update. The current forecast of operating income increased to approximately $350,000. Some adjustments in compensation and benefits to more accurately account for a few FTE's exact hours. Largest increase in revenue driven by adjusted expanded learning revenue. Small adjustments on expenses related to books, supplies, and rent. Fund balance forecasted at 33.7% of expenses. Cash flow still forecasted to end very strong. Attendance and enrollment are slightly below the current forecast, but is too small and early to make any further adjustment at this time.
No other questions or public comments on this item.
B.
Audit process for 2021-2022
Josh shared that there are three outstanding items left to be turned in. Krishna share that she and Buck have a plan to complete them in the next week.
No other questions or public comments on this item.
C.
2022-23 California Community Schools Partnership Program: Planning Grant
Greg shared about this new state grant program and confirmed with Josh that we are not currently eligible to apply.
No questions or public comments on this item.
D.
Contracts, invoices, and payments above $15,000
None at this time. Tabled.
E.
Discussion of Schedule of Regular Meetings starting in 2023
The committee discussed that Davis's term on the Board ends at the end of December and that means this is his last finance committee meeting. The continuing members, Krishna, and Josh discussed updating the calendar of regular meetings. For now, the committee will keep the same January meeting and check-in again at that time.
No public comments on this item.
III. Closed Session
A.
Closed Session Items
At 3:40pm, Greg announced that the committee would go into Closed Session on the topic Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
B.
Report out of Closed Session
The board returned to open session at 3:56. No actions were taken.
IV. Closing Items
A.
New Business
Contract for review of pay scale, and contract for internet service upgrades.
No changes needed.