Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday September 12, 2022 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160
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Additional teleconference locations: 1623 Sunhill Ct, Martinez, CA 94553; 3921 Enos Ave, Oakland, 94619
Committee Members Present
D. Leung (remote), G. Klein, S. Morrill
Committee Members Absent
None
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comments on this item.
| Roll Call | |
|---|---|
| D. Leung |
Aye
|
| G. Klein |
Aye
|
| S. Morrill |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comment on items not on the agenda.
II. Executive and Governance
A.
Board Goals - Retreat Planning
Sarah had a call with BoardOnTrack coach, Gina. The committee discussed how best to craft a retreat agenda. Sarah and Krishna are connecting this Friday. Greg will send out a new Doodle Poll.
No public comments on this item.
B.
2022-2023 Head of School Evaluation Process
Sarah brought a draft process to discuss for this year, including a possible mid-year process.
The Purpose is the UMCS Board aims to achieve through this evaluation process is:
- Provide insight and actionable feedback from a variety of stakeholders to foster the Head of School’s reflection, growth, leadership development, progress towards goals, and affinity for UMCS.
- Push the Head of School to develop, collect data on, and achieve “stretch” goals both for individual leadership and organizational strategic priorities.
- Enable the Board to clarify and carry out its responsibilities to support and monitor the Head of School’s and UMCS’ work and attainment of goals.
The key components of this year’s Head of School evaluation process will be:
- The development of performance goals/priorities and how the Board will measure them. The Executive Committee will set these goals in collaboration with the Head of School and notify the Board in the October meeting;
- Regular check-ins of the Executive Committee and the Head of School;
- Use of staff and parent engagement surveys, Executive Committee meeting listening sessions, as well as focus group conversations with the Head of School’s direct reports;
- Head of School’s own self-reflection.
- Collection of data against goals from Dec-Jan for mid-year review and March-April, with a presentation of findings in a closed session during the May board meeting.
Sarah and Krishna will connect and work on draft final goals for discussion in closed session.
No public comments on this item.
C.
Board Membership, Recruitment, and Training
The FAC will hold Fall elections, and should be selecting an additional Board rep. Davis' term is up at the end of December. One potential outcome of the retreat is direction for the Exec Committee to take in finding and recruiting membership that aligns with the capacities we will need moving forward.
Greg shared about an upcoming training opportunity on Brown Act and Conflict of Interest laws.
Sarah shared that folks interested in Board service can be directed to our Recruitment webpage which has a lot of information and resources.
No public comments on this item.
D.
Participation in Diverse Charter Schools Coalition communities of practice
Sarah and Greg will sign up for the Community of Practice with Diverse Charter Schools Coalition related to Equity in Governance. Sarah can share more with the Board at the upcoming Board meeting.
No public comments on this item.
III. Updates on School Policies and Required Documents
A.
Discuss updates to school policies
None. Tabled.
IV. Closed Session
A.
Closed Session Items
At 2:12pm, the committee announced going into closed session on Public Employee Performance Evaluation - Head of School. There were no public comments on this item.
B.
Report out of Closed Session
The committee returned to open session at 2:24pm. No actions were taken.
No changes needed.