Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday June 13, 2022 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email.
https://us02web.zoom.us/j/82592855160?pwd=cG02OTRoUVdrdngwOTI2WFBrOTBzQT09
Meeting ID: 825 9285 5160; Passcode 510 842 1181
One tap mobile
+16699009128,,82592855160# US (San Jose)
+12532158782,,82592855160# US (Tacoma)
Dial by your location
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
Meeting ID: 825 9285 5160
Find your local number: https://us02web.zoom.us/u/k1Y3eQWvA
Additional teleconference locations: 1623 Sunhill Ct, Martinez, CA 94553; 3385 Herrier Street Oakland, CA 94602; 3921 Enos Ave, Oakland, 94619
The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Christina Greenberg (Chair), Greg Klein, Davis Leung, Sarah Morrill
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
D. Leung (remote), G. Klein, S. Morrill (remote)
Committee Members Absent
C. Greenberg
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comment on this item.
| Roll Call | |
|---|---|
| D. Leung |
Aye
|
| S. Morrill |
Aye
|
| G. Klein |
Aye
|
| C. Greenberg |
Absent
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Executive and Governance
A.
2021-2022 Head of School Evaluation Process
The evaluation report is complete. Next step is to draft the evaluation memo, bring it to the Board for a vote, and then after approval, share with the Head of School. Sarah and Greg can work on completing the draft memo.
No other questions or public comments on this item.
B.
Board Assessment 2021-2022
Greg will follow up with individual new board members using the BoardOnTrack sample orientation resources to see if additional questions come up and if further support can be offered.
The committee discussed the idea that the new Board Chair could consider updates to how we use meeting times.
Sarah mentioned Board goals and recruitment as two other areas for the incoming Board Chair to lead on and can use the resources provided by BoardOnTrack.
No other discussion or public comments on this item.
C.
Board Membership, Recruitment, and Training
As of July 1st, the Board will be six members, maximum allowed by our bylaws is eleven. Christina and Jan have a list of possible excellent candidates, but no strong takers at this time. Davis and FAC are in discussion to ensure full representation on the board.
No other discussion or public comment on this item.
D.
Discussion and Celebration of Christina's Committee Leadership
Committee appreciated Christina for her four years of service on the Board, and for chairing the Executive & Governance Committee.
The committee discussed Sarah accepting a nomination to chair the Executive and Governance Committee.
No other discussion or public comment on this item.
III. Updates on School Policies and Required Documents
A.
Discuss updates to school policies
The committee discussed needed updates to the following documents: UMCS Employee Handbook; UMCS Family Handbook; UMCS Board Bylaws; UMCS Board Book; and Annual Notices to Families. There were no material updates at the time of this meeting, and instead a few clarifications, corrections, and updates of names across the documents. The committee remains eager to further hear from students about their proposed language updates to the School Clothing Policy, but there still has not been time for teachers to weigh-in on any proposals. The committee hopes to engage in further updates to the policy that include student, family, and teacher input.
No other discussion or public comment on this item.
B.
2021-2022 LCAP Review to inform 2022-2023 LCAP Development
The committee reviewed the latest draft of the LCAP. This document remains publicly viewable for all, and can be commented on online for additional input, questions, and feedback. The committee reviewed the Local Indicators framework for reflection. This gets reviewed and voted on later in June as part of the LCAP adoption.
No other discussion or public comment on this item.
IV. Closed Session
A.
Closed Session Items
Did not occur. Tabled.
B.
Report out of Closed Session
Did not occur. Tabled.
V. Closing Items
A.
Adjourn Meeting
- UMCS Family Handbook.pdf
No changes needed.