Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday May 16, 2022 at 1:15 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to christinag@urbanmontessori.org to be shared during the meeting. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160
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Members: Christina Greenberg (Chair), Greg Klein, Davis Leung, Sarah Morrill
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
D. Leung (remote), G. Klein, S. Morrill (remote)
Committee Members Absent
C. Greenberg
Guests Present
K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Executive & Governance Committee Meeting
No questions or public comments on the minutes.
| Roll Call | |
|---|---|
| C. Greenberg |
Absent
|
| D. Leung |
Aye
|
| G. Klein |
Aye
|
| S. Morrill |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Executive and Governance
A.
2021-2022 Head of School Evaluation Process
Krishna has completed her self eval. Board members and direct reports have been invited to complete their parts now. Greg can send reminders asking all to complete before the 26th.
Sarah shared her progress in systematizing an exit interview process for staff. Creating a survey and including an invitation to a 1:1 if that's preferred. Can be part of the annual close-out process that happens after every school year.
No public comments on this item.
B.
Board Assessment results for 2021-2022
The committee and Head of School discussed the results of the annual Board assessment. The committee first focused on areas where there was high alignment with the Head of School and high scores. Next, the discussion turned to areas of miss alignment and with the Head of School scoring lower. A few first key next steps coming out of the assessment is to review plans for recruitment of board directors, in particular, as the remaining non-parents at the school will be cycling off within the next seven months.
Board meetings, Finances, and School Leader Support were areas of strength and in high alignment. Board recruitment, Composition, and Board Goals were areas that scored lower and/or in less alignment. Need to inquire on about improvements to new board member orientation and training.
No public comments on this item.
C.
Board Membership, Recruitment, and Training
Sarah is going reach out to YM&C for the slides and recordings of the recent Conflict of Interest and Brown Act trainings to share with board members.
Greg shared a draft proposal of roles and responsibilities starting July 1st. Krishna will reach out to individual board members as well to discuss possible roles and answer questions.
No other discussion or public comments.
III. Updates on School Policies and Required Documents
A.
Discuss updates to school policies
Greg shared the Conflict of Interest Code, Uniform Complaint Policy, and Calendar of Regular Board & Committee meetings for next school year. No major updates were needed to any of them. Krishna will finalize the minor updates of policies for the Board's re-approval in May. The Calendar can be further reviewed and voted on in June if needed.
No other discussion or public comments.
B.
2021-2022 LCAP Review to inform 2022-2023 LCAP Development
Krishna shared the latest updates in completed the LCAP document, including further updates from Edtec on some of the financial information. As sections are fully drafted, she can ask for further review. All members of the community can access the LCAP document, comment and suggest, and ask questions.
There were no public comments on this item.
IV. Closed Session
A.
Closed Session Items
TABLED. Did not occur.
B.
Report out of Closed Session
TABLED. The Board did not go into closed session on this item.
No changes needed.