Urban Montessori Charter School
Minutes
Finance Committee Regular Meeting
Date and Time
Thursday March 17, 2022 at 3:00 PM
Location
4551 Steele Street, Oakland, CA 94619. Signage on campus will direct you to the correct room, generally the Sun Room.
The public may comment and participate via Zoom if they prefer. The public may also email comments to greg@urbanmontessori.org to be shared by the during the meeting. Please make that intention clear in your email.
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Meeting ID: 825 9285 5160
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Members: Greg Klein (Chair), Davis Leung, Maru Salazar
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.
Committee Members Present
D. Leung (remote), G. Klein
Committee Members Absent
M. Salazar
Guests Present
B. Fleming (remote), J. Kemp (remote), K. Feeney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes from prior Finance Committee Meeting
No questions. No public comments.
| Roll Call | |
|---|---|
| G. Klein |
Aye
|
| M. Salazar |
Absent
|
| D. Leung |
Aye
|
D.
Review of Action/Discussion Items
E.
Presentations from the Floor
No public comments on items not on the agenda.
II. Finance
A.
Discussion Item: Monthly Fiscal Report
Josh shared the monthly fiscal report through end of February 2022.Increases in special education assessment and technology costs, along with savings mostly related to Student Support Assistant position that has yet to be filled. Forecast overall changed slightly by a decrease of $19k, and a 25% fund balance at end of the year.
Cash looks fine, but dips just below three month's payroll at the very end of the fiscal year. Could improve depending on timing of filling the SSA position.
No public comments on this item.
B.
Updates from the State related to fiscal matters
Josh shared that SB579 passed the Senate. Would increase revenue by over $400k, but not yet law and not in our forecast. Bryce shared that other legislative pathways are also possible. Governor will release his revised budget in May, and the state should adopt its budget in June.
No public comments on this item.
C.
Expanded Learning Opportunity Program
Krishna shared about posting a position to help support and lead our ELOP and the planning to get it more up and running. There's work to survey families, hiring other staff, setting up fee schedule with free option for qualifying families. Eventually will need to offer 30 additional intersession days and extended school hours. Greg asked, and Josh shared that no audit guide has been released yet for the program. Greg asked how the committee can help, and Krishna shared that ops team can now start helping phone screen some roles, but the committee might be able to help with that for this particular role. Greg offered support in connecting with FAC and gathering ideas from students and families.
No public comments on this item.
D.
2021-2022 LCAP Review to inform 2022-2023 LCAP Development
Krishna is collecting data and information from students, teachers, staff, parents, and parent leadership groups about what's working well and what investments educational partners want for next year. Krishna is also working with her team to further update and assess progress to date on this year's LCAP. Next year's LCAP will be need to be adopted in June.
No other questions or public comments on this item.
E.
Montessori Training Center
Greg shared that Krishna and Daniel had made progress on planning for a Training Center. They met with Embracing Equity and also National Center for Montessori in the Public Sector. Next steps are to review materials from NCMPS related to licensing instructional materials from them, and their support in credential accreditation.
No other discussion or public comments.
F.
Contracts, invoices, and payments above $15,000
Tabled.
G.
Fiscal Management / Control Policy
Greg shared the current Fiscal Management / Control Policy and the committee discussed a few areas where current practice could better align to the policy, and where the policy could be further clarified moving forward. Krishna will do a further review, resolve feedback, and bring the updated policy to the Board for approval when it's ready. The policy requires the board approve the annual tax returns, and so that was also reviewed.
No other discussion or public comments on this item.
III. Closed Session
A.
Closed Session Items
Greg tabled this item. The committee did not go into Closed Session. There was no public comment on this item.
B.
Report out of Closed Session
N/A
IV. Closing Items
A.
New Business
No new items collected.
No changes needed.