Executive & Governance Committee Regular Meeting Minutes

June 14, 2021, 9:00-10:00 AM

Minutes Approved

Urban Montessori Charter School

Minutes

Executive & Governance Committee Regular Meeting

Date and Time

Monday June 14, 2021 at 9:00 AM

Location

Join Zoom Meeting

https://us02web.zoom.us/j/5102904005?pwd=M1kxU2hXSzRSN1dCL3QwYVEzdkJ3Zz09

Meeting ID: 510 290 4005
One tap mobile
+16699006833,,5102904005# US (San Jose)
+13462487799,,5102904005# US (Houston)

Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
+1 301 715 8592 US (Germantown)
Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD

PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY):
THIS WILL BE A VIRTUAL-ONLY MEETING

Join Zoom Meeting: https://us02web.zoom.us/j/5102904005?pwd=M1kxU2hXSzRSN1dCL3QwYVEzdkJ3Zz09

Both Meeting ID and Passcode are both: 510 290 4005

One tap mobile +16699006833,,5102904005# US (San Jose) +13462487799,,5102904005# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 301 715 8592 US (Germantown) Meeting ID: 510 290 4005 Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD

Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.

If you have any trouble getting on the Zoom, please text 510-290-4005 for support.

Members: Christina Greenberg (Chair), Greg Klein, Davis Leung

Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.

Committee Members Present

C. Greenberg (remote), D. Leung (remote), G. Klein (remote)

Committee Members Absent

None

Guests Present

K. Feeney (remote)

I. Opening Items

A. Call the Meeting to Order

G. Klein called a meeting of the Executive and Governance Committee of Urban Montessori Charter School to order on Monday Jun 14, 2021 at 9:02 AM.

B. Record Attendance

C. Approve Minutes from prior Executive & Governance Committee Meeting

D. Leung made a motion to approve the minutes from May 10, 2021 Executive & Governance Committee Regular Meeting on 05-10-21.

C. Greenberg seconded the motion.

No questions or further discussion. No public comment on this item.

The committee VOTED to approve the motion.

Roll Call
D. Leung	Aye
G. Klein	Aye
C. Greenberg	Aye

D. Review of Action/Discussion Items

No changes needed.

E. Presentations from the Floor

No comment on non-agenda items.

II. Executive and Governance

A. Annual Review and Updates to Key Documents

Greg shared an overview of the process of updating these documents and giving the public access to weigh-in as well.

Krishna shared that there have been minor updates throughout the documents, but nothing substantive. For example, updating the Free and Reduced-price lunch income limits for next year in the Annual Notices, and the new drop-off procedures in the Family Handbook for the new campus.

No public comment on this item.

B. Discuss Board Recruitment, including Board member renewal terms, and Annual Board Officer Roles

Greg shared that expecting FAC elections in the fall and two new FAC Board members and two current FAC board members cycling off. Therefore, discussed recommending Jan serve as Vice-Chair, and also Academic Committee Chair, and the proposal linked to in the agenda. Discussed sharing the roles and possibilities with the parents who attended the recent listening session. Discussed recruitment of other new board members.

No public comment on this item.

C. Discuss LCAP 2021-2024, Federal Addendum, and Local Indicators

Krishna shared that the school continues to refine the language and respond to comments in the document. It's mostly settled and remains very similar to what was shared at last month's public hearing.

Work will continue to refine the Local Indicator reflection and alignment to LCAP before the regular Board meeting.

We are not required to update our Federal Addendum at this time.

No public comment on this item.

D. Charter Renewal Updates and Timeline

Krishna shared that our current renewal work is well underway. Tracking current draft language regarding charter renewal in state budget bills. Krishna recently met with Alameda County Office of Education regarding renewal. All work to date related to renewal will be helpful no matter the exact timing of when we seek renewal.

No public comment on this item.

III. Closed Session

A. Closed Session Items

As agendized, at 9:40am, the Christina announced that the Committee would go into closed session on Public Employee Performance Evaluation - Head of School

Conference with Labor Negotiator (Government Code section 54957.6)
Agency Negotiator: Davis Leung, Board Chair
Unrepresented Employee: Krishna Feeney, Head of School

Krishna left closed session at 10am.

Christina left closed session10:14am.

B. Report out of Closed Session

Board returned to open session at 10:19am. No action taken.

IV. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:19 AM.

Respectfully Submitted,

G. Klein

Documents used during the meeting

None

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting UMCS at 4551 Steele Street, Oakland, CA 94619 or info@urbanmontessori.org.

FOR MORE INFORMATION For more information concerning this agenda or for materials relating to this meeting, please contact UMCS at 4551 Steele Street, Oakland, CA 94619 or board@urbanmontessori.org. All materials are available via the Governance Section of our website: http://www.urbanmontessori.org/governance or directly via our BoardOnTrack public portal.