Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday January 11, 2021 at 12:15 PM
Location
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Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY):
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005?pwd=M1kxU2hXSzRSN1dCL3QwYVEzdkJ3Zz09
Meeting ID: 510 290 4005
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Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005?pwd=M1kxU2hXSzRSN1dCL3QwYVEzdkJ3Zz09
Meeting ID: 510 290 4005
One tap mobile +16699006833,,5102904005# US (San Jose) +13462487799,,5102904005# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 301 715 8592 US (Germantown) Meeting ID: 510 290 4005 Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
C. Greenberg (remote), D. Leung (remote), G. Klein (remote)
Committee Members Absent
None
Committee Members who left before the meeting adjourned
C. Greenberg
Guests Present
K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
C. Greenberg called a meeting of the Executive and Governance Committee of Urban Montessori Charter School to order on Monday Jan 11, 2021 at 12:25 PM.
B.
Record Attendance
C.
Approve Minutes from November 2, 2020 Executive & Governance Committee Meeting
D. Leung made a motion to approve the minutes from Executive & Governance Committee Regular Meeting on 11-02-20.
C. Greenberg seconded the motion.
No public comment.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Greenberg |
Aye
|
| K. Feeney |
Abstain
|
| G. Klein |
Aye
|
| D. Leung |
Aye
|
D.
Approve Minutes from November 30, 2020 Executive & Governance Committee Special Meeting
D. Leung made a motion to approve the minutes from Special Executive and Governance Committee Meeting on 11-30-20.
C. Greenberg seconded the motion.
No public comment.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Leung |
Aye
|
| C. Greenberg |
Aye
|
| G. Klein |
Aye
|
| K. Feeney |
Abstain
|
E.
Review of Action/Discussion Items
Moved item 2a after 2e.
F.
Presentations from the Floor
No public comment on non-agendized items.
II. Executive and Governance
A.
BoardOnTrack & Board Training and Development
This item was moved until after item 2E.
With BoardOnTrack coaches, the committee reviewed current success plan goals, including progress made against emergency and longer term succession planning; evaluation during 2020-2021; and charter renewal preparation. Committees are making progress against each. Coaches asked if renewal needed its own committee or if this committee plays the role of coordination. Greg responded that more likely it's this committee's work, as we are so small, with additional leadership capacity from our Chair and Head of School partnering together.
Christina left at 1:45pm.
BoardOnTrack Coaches reminded the committee about using custom questions if we want prior to the HoS. Greg will work to integrated Executive Appraisal tool questions into this year's evaluation.
No further comment or public comment.
With BoardOnTrack coaches, the committee reviewed current success plan goals, including progress made against emergency and longer term succession planning; evaluation during 2020-2021; and charter renewal preparation. Committees are making progress against each. Coaches asked if renewal needed its own committee or if this committee plays the role of coordination. Greg responded that more likely it's this committee's work, as we are so small, with additional leadership capacity from our Chair and Head of School partnering together.
Christina left at 1:45pm.
BoardOnTrack Coaches reminded the committee about using custom questions if we want prior to the HoS. Greg will work to integrated Executive Appraisal tool questions into this year's evaluation.
No further comment or public comment.
C. Greenberg left.
B.
Discuss Board Recruitment, including Board member renewal terms
Greg's the next Board member whose term is up, at the end of June 2021. Greg shared that he's willing to continue to serve. If not via the Board, he'd be interested in being involved still via the FAC. Krishna and committee discussed future renewal.
No further comment or public comment.
No further comment or public comment.
C.
Review Anti-Racist Board Practices Docs
Christina shared more on the tools and resources from when she attended School Board Partners conference last year. There is a self assessment, a rubric, and a pledge.
Christina asked about our ability to capture employee applicant background information, and Krishna responded that thought our current platform can do that, and it de-links that info from candidates -- keeps it anonymous. Greg suggested the committee discuss an annual fast-facts template describing "who we are" as a school community, that could then get updated periodically. Christina also shared it's important to audit and review pay equity, and Krishna agreed and that the recent pay scale helps a lot with that issue.
Jan joined the meeting and asked about getting access to the rubric (which is set as private currently), and about being sure we are able to look at parent and staff disaggregated survey data.
Next steps for board members will be to complete: annual BoardOnTrack skills assessment, School Board Partners self-reflection and share with Christina G., and if they want, sign the pledge with School Board Partners.
No other public comment.
Christina asked about our ability to capture employee applicant background information, and Krishna responded that thought our current platform can do that, and it de-links that info from candidates -- keeps it anonymous. Greg suggested the committee discuss an annual fast-facts template describing "who we are" as a school community, that could then get updated periodically. Christina also shared it's important to audit and review pay equity, and Krishna agreed and that the recent pay scale helps a lot with that issue.
Jan joined the meeting and asked about getting access to the rubric (which is set as private currently), and about being sure we are able to look at parent and staff disaggregated survey data.
Next steps for board members will be to complete: annual BoardOnTrack skills assessment, School Board Partners self-reflection and share with Christina G., and if they want, sign the pledge with School Board Partners.
No other public comment.
D.
General Governance Materials
Christina shared other good governance materials from the School Board Partners convening. Resources augment what comes with BoardOnTrack, including resources related to evaluation, onboarding new Board members, and also on succession planning. These are in the packet for this meeting.
No public comment on this item.
No public comment on this item.
E.
Discuss External Head of School Job Description and Responsibilities re: succession planning
Krishna shared a new draft of a Role and Responsibilities document that she's started using with staff -- still very much a working document. It's a distillation down from a formal job description.
Krishna reviewed the current job description and thinks that it would generally work as is if it were needed right away. Can bring the Roles and Responsibilities to the Board to share as a communication tool and let folks ask questions on it, and make comments.
No public comments.
Krishna reviewed the current job description and thinks that it would generally work as is if it were needed right away. Can bring the Roles and Responsibilities to the Board to share as a communication tool and let folks ask questions on it, and make comments.
No public comments.
F.
Discuss DRAFT: School Plan for Student Achievement
Krishna shared the latest draft of the SPSA. Greg commented on the document and added some suggestions.
Krishna shared that we usually have a qualifying LCAP, but this year we instead only had an LCP, so we also need an SPSA. ELAC being engaged this week, along with parents on the Board, and via the FAC.
Greg asked about ATSI and how that relates to completing the SPSA. Krishna will connect more with Edtec on requirements.
No public comment.
Krishna shared that we usually have a qualifying LCAP, but this year we instead only had an LCP, so we also need an SPSA. ELAC being engaged this week, along with parents on the Board, and via the FAC.
Greg asked about ATSI and how that relates to completing the SPSA. Krishna will connect more with Edtec on requirements.
No public comment.
III. Closed Session
A.
Public Employee Performance Evaluation - Head of School
The Board entered Closed Session on this topic at 2:25pm
B.
Report out of Closed Session
No action taken.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:15 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
- Rubric Becoming an Anti-racist School Board member(1).pdf
- Head of School Evaluation Toolkit.pdf
- Succession Planning.pdf
- Onboarding New Board Members.pdf