Urban Montessori Charter School
Minutes
Executive & Governance Committee Regular Meeting
Date and Time
Monday November 2, 2020 at 1:15 PM
Location
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Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY):
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005
Meeting ID: 510 290 4005
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Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting: https://us02web.zoom.us/j/5102904005
Meeting ID: 510 290 4005
One tap mobile +16699006833,,5102904005# US (San Jose) +13462487799,,5102904005# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 301 715 8592 US (Germantown) Meeting ID: 510 290 4005 Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
If you have any trouble getting on the Zoom, please text 510-290-4005 for support.
Members: Christina Greenberg (Chair), Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via on our BoardOnTrack public portal and is also accessible via the UMCS School Calendar.
Committee Members Present
C. Greenberg (remote), D. Leung (remote), G. Klein (remote)
Committee Members Absent
None
Guests Present
K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
C. Greenberg called a meeting of the Executive and Governance Committee of Urban Montessori Charter School to order on Monday Nov 2, 2020 at 1:20 PM.
B.
Record Attendance
C.
Approve Minutes from August 10, 2020 Executive & Governance Committee Meeting.
G. Klein made a motion to approve the minutes from October 5 Executive & Governance Committee Regular Meeting on 10-05-20.
D. Leung seconded the motion.
This item was mistyped on the agenda. The minutes approved were from October 5th.
No public comment.
The committee VOTED unanimously to approve the motion.
No public comment.
| Roll Call | |
|---|---|
| D. Leung |
Aye
|
| C. Greenberg |
Aye
|
| K. Feeney |
Abstain
|
| G. Klein |
Aye
|
D.
Review of Action/Discussion Items
No change needed.
E.
Presentations from the Floor
No public comment on items not on the agenda.
II. Executive and Governance
A.
BoardOnTrack & Board Training and Development
Christina reported that she had previously shared Board Memo and Report with Krishna related to her 2019-2020 evaluation. We are working on and making progress on improving the timeline for this year. Goal of getting this to her again in June 2021.
Greg updated the committee on Success Plan conversation he had with BoardOnTrack. Priority areas are short/long term succession planning (not that anyone's going anywhere -- just trying to be planful!); further strengthening Academic Oversight Committee's role; and longer term planning. BoardOnTrack plans to join the January Exec Committee meeting. Brianna from BoardOnTrack will help create the goals and associated tasks in BoardOnTrack portal to help organize the work.
Krishna shared that finalizing agendas with chairs is going well. Still getting into that routine, but also generally positive, and also meets ahead of time with FAC leadership, too.
Christina shared that Board recruitment is also a top priority, too. Next steps are to remind the board of the Skills Inventory matrix. And the committee can take up this topic again in January.
No public comment on this item.
Greg updated the committee on Success Plan conversation he had with BoardOnTrack. Priority areas are short/long term succession planning (not that anyone's going anywhere -- just trying to be planful!); further strengthening Academic Oversight Committee's role; and longer term planning. BoardOnTrack plans to join the January Exec Committee meeting. Brianna from BoardOnTrack will help create the goals and associated tasks in BoardOnTrack portal to help organize the work.
Krishna shared that finalizing agendas with chairs is going well. Still getting into that routine, but also generally positive, and also meets ahead of time with FAC leadership, too.
Christina shared that Board recruitment is also a top priority, too. Next steps are to remind the board of the Skills Inventory matrix. And the committee can take up this topic again in January.
No public comment on this item.
B.
Discuss BoardOnTrack Charter School CEO Compensation and Turnover presentation
Krishna shared from the presentation that it may be helpful to develop an official salary schedule for the Head of School. Documents are attached to this meeting in BoardOnTrack.
Good data on which CEOs are most successful and what they say helps them, and what keeps them in their role.
It's the Board's role to review Head of School compensation.
Christina shared that it's important to do a full compensation survey. This happens to be Krishna's third year in her role and she remains at her original compensation level. Greg agreed that this is an important topic to work on before we head into 2021-2022 school year.
No public comment on this item.
Good data on which CEOs are most successful and what they say helps them, and what keeps them in their role.
It's the Board's role to review Head of School compensation.
Christina shared that it's important to do a full compensation survey. This happens to be Krishna's third year in her role and she remains at her original compensation level. Greg agreed that this is an important topic to work on before we head into 2021-2022 school year.
No public comment on this item.
C.
Discuss Renewal Membership Term
Greg and Christina recommend that that Board renew Davis' term on the Board. Davis indicated that he would accept a renewal nomination.
No public comment on this item.
No public comment on this item.
D.
Review Board Calendar by Topic
Christina discussed that starting in January, this Committee can review key policies (about one per month) as part of annual review and updating as we build towards 2021-2022.
No public comment on this item.
No public comment on this item.
III. Closed Session
A.
Public Employee Performance Evaluation - Head of School
B.
Report out of Closed Session
No action taken.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 2:43 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
None