Academic Oversight Committee Regular Meeting Minutes

October 13, 2020, 4:45-6:00 PM

Minutes Approved

Urban Montessori Charter School

Minutes

Academic Oversight Committee Regular Meeting

Date and Time

Tuesday October 13, 2020 at 4:45 PM

Location

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PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED JUNE 5, 2020 (Revised June 18, 2020, July 15, 2020, and August 20, 2020) (WHICH IS HERE IN ITS ENTIRETY):
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Members: Olivia Couch, Jan Faraguna, Hae-Sin Thomas (chair)

Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via http://www.urbanmontessori.org/board_of_directors.

Committee Members Present

H. Thomas (remote), J. Faraguna (remote), O. Couch (remote)

Committee Members Absent

None

Committee Members who left before the meeting adjourned

J. Faraguna

Guests Present

D. Bissonnette (remote), K. Feeney

I. Opening Items

A. Call the Meeting to Order

H. Thomas called a meeting of the Academic Oversight Committee of Urban Montessori Charter School to order on Tuesday Oct 13, 2020 at 4:47 PM.

B. Record Attendance

C. Approve Minutes from September 22, 2020, Academic Oversight Committee Regular Meeting

J. Faraguna made a motion to approve the minutes from Rescheduled Academic Oversight Committee Regular Meeting on 09-22-20.

H. Thomas seconded the motion.

The committee VOTED to approve the motion.

II. Academic Oversight

A. Distance to In-Person Learning Decision-Making Protocol

Hae-Sin shared draft of phased approach.
Safety issues - got quote for efficient HVAC system that neutralizes the virus.
Moving from phase II to phase III is a logistical challenge. Matching challenge for students and teachers.

Discussed the proposed "Phases" of re-opening.
Complexities of facilities, testing, and other operational challenges that intensify as we move from each phase to the next.
Can we be more accommodating than other systems? Both for staff and families?

Next Steps:

Collect feedback from staff and families
What else should we be thinking about? other concerns?
The final document for board approval after feedback after feedback
Identify kids we would prioritize for phase 2 (How many classrooms needed?)

B. Review of Charter Renewal Data - CSDC

results okay. when disaggregate, see areas for growth with African American students, Latinx, English Learners
Some hard data to see
Do see progress and gains over time for students (cohort data)
Would like to see longitudinal analysis for cohort of students (e.g., students who enrolled in K and went through 3rd or 5th grade)
distance from met = average distance from grade level score. want to see this moving up
English Learners - does that include reclassified students?

J. Faraguna left.

C. Review of Beginning-Of-Year Data

Daniel presented data
Attendance -
- African American/Black and 2+ races have highest absence rates and chronic absence rates.
- Primary and lower elementary have highest absence rates.
Seesaw engagement - Snapshot of a week. Comments Primary do expect to be lower because have different assignments. Comments per week does feel low. This is a snapshot - so would want to see if this data was an anomaly and hard to know how to interpret exactly. Request to see subgroups by level.
Teachers conference with students each week. Do have data on this but do also have challenges connecting with students.
NWEA MAP - almost complete data. Fall to fall growth. Seeing high percentage of AA, Els meeting growth in reading. Surprised by high percentage of MS students in lowest quintile for Reading - think likely new to Urban students.
Use the data to identify students for in-person.
What additional resources do students need? What is that more? How would you use these?

III. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.

Respectfully Submitted,

H. Thomas

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting UMCS at 4551 Steele Street, Oakland, CA 94619 or info@urbanmontessori.org.

FOR MORE INFORMATION For more information concerning this agenda or for materials relating to this meeting, please contact UMCS at 4551 Steele Street, Oakland, CA 94619 or board@urbanmontessori.org. All materials are available via the Governance Section of our website: http://www.urbanmontessori.org/governance.