Urban Montessori Charter School
Minutes
Executive and Governance Committee Meeting
Date and Time
Monday June 8, 2020 at 1:15 PM
Location
VIRTUAL ONLY
PER GOVERNOR NEWSOM’S SHELTER IN PLACE EXECUTIVE ORDER DATED MARCH 19, 2020 (WHICH IS HERE IN ITS ENTIRETY) AND BY ORDER OF THE HEALTH OFFICER OF THE COUNTY OF ALAMEDA DATED MARCH 16, 2020 (WHICH IS HERE IN ITS ENTIRETY):
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Committee Members: Christina Greenberg, Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via http://www.urbanmontessori.org/board_of_directors.
THIS WILL BE A VIRTUAL-ONLY MEETING
Join Zoom Meeting
https://us02web.zoom.us/j/5102904005
Meeting ID: 510 290 4005
One tap mobile
+16699006833,,5102904005# US (San Jose)
+13462487799,,5102904005# US (Houston)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
+1 301 715 8592 US (Germantown)
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD
Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.
Please text 510-290-4005 if you have trouble attending the meeting.
Committee Members: Christina Greenberg, Greg Klein, Davis Leung
Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available via http://www.urbanmontessori.org/board_of_directors.
Committee Members Present
C. Greenberg (remote), D. Leung (remote), G. Klein (remote)
Committee Members Absent
None
Guests Present
K. Feeney (remote)
I. Opening Items
A.
Call the Meeting to Order
C. Greenberg called a meeting of the Executive and Governance Committee of Urban Montessori Charter School to order on Monday Jun 8, 2020 at 1:19 PM.
B.
Record Attendance
C.
Approve Minutes
D. Leung made a motion to approve the minutes from Executive and Governance Committee Meeting on 05-11-20.
G. Klein seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Greenberg |
Aye
|
| G. Klein |
Aye
|
| D. Leung |
Aye
|
| K. Feeney |
Abstain
|
D.
Review of Action/Discussion Items
No changes.
E.
Presentations from the Floor
No presentations on non agenda items.
II. Executive and Governance
A.
Discuss Board and Committee Membership and Terms 2020-2021
Davis proposed that Executive Committee stay the same for next year.
Davis proposed that Finance Committee stay the same for next year.
Davis proposed that Academic Committee move to three members with Hae-Sin as the Chair. Davis to seek Jan's renewal and membership, plus discuss a third member.
Davis reports that Koren is completing her term at the end of June. Thank you, Koren!
Christina reports that she would accept a nomination for a renewal term. Great news!
Davis needs to check-in more with Stacey about her return from Leave.
Greg recommends Davis continue as chair. Krishna recommended Greg remain as Secretary for now. Focus needs to be on reinvigorating Academic Committee.
No public comment on this item.
Davis proposed that Finance Committee stay the same for next year.
Davis proposed that Academic Committee move to three members with Hae-Sin as the Chair. Davis to seek Jan's renewal and membership, plus discuss a third member.
Davis reports that Koren is completing her term at the end of June. Thank you, Koren!
Christina reports that she would accept a nomination for a renewal term. Great news!
Davis needs to check-in more with Stacey about her return from Leave.
Greg recommends Davis continue as chair. Krishna recommended Greg remain as Secretary for now. Focus needs to be on reinvigorating Academic Committee.
No public comment on this item.
B.
Discuss steps to complete remaining Epicenter deliverables needed by the County
Greg will review and elevate the items coming back to the Board to help Krishna identify her next steps. Krishna will check on the Enrollment deliverable. Then we will ask County about the June 1st deadline matching up with the LCAP deadline.
No public comment on this item.
No public comment on this item.
C.
BoardOnTrack
Greg shared the latest updates on current status of board member skills inventorying, and reminded that members need to complete their portions of the Head of School evaluation report.
No public comment on this item.
No public comment on this item.
D.
Discuss Strategic Planning support opportunity and contract
Krishna shared about a strategic planning partnership via a partner of Edtec. Medium and Longer term planning, and it costs $10,000. Called and spoke with FORWARD by Friday. 8 week program, and it sounded strong, but hard to invest dollars in a tight budget. Krishna shared that strategic planning is an area of growth, and Christina shared that it might open up new fundraising, or if it opens up new enrollment opportunities, the investment could financially pay off sooner rather than later. Possibility to join a future cohort. Christina shared that staff really has to prioritize the time to do it well. Greg shared that it's never a bad time to get a strategic plan in order, particularly in the context of renewal, COVID, and potential to manage payment for the program over multiple fiscal years.
No public comment on this item.
No public comment on this item.
E.
Discussion of recommendations for June 2020 approvals
Krishna shared the COVID-19 Operations Report, it is ready for June approval.
Greg shared the UMCS Board Bylaws and UMCS Board Book, they are ready for June re-approval for next year.
Discussion and review of UMCS Family Handbook 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
Discussion and review of UMCS Employee Handbook 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
Discussion and review of Calendar of Regular Board and Committee Meetings 2020-2021 - Greg shared the draft calendar of meetings. Davis suggested that Finance committee meet on Thursdays instead of Fridays.
Discussion and review Possible of Daily Schedules for 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
Greg shared the UMCS Board Bylaws and UMCS Board Book, they are ready for June re-approval for next year.
Discussion and review of UMCS Family Handbook 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
Discussion and review of UMCS Employee Handbook 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
Discussion and review of Calendar of Regular Board and Committee Meetings 2020-2021 - Greg shared the draft calendar of meetings. Davis suggested that Finance committee meet on Thursdays instead of Fridays.
Discussion and review Possible of Daily Schedules for 2020-2021 - Krishna shared that this may be ready in time for June approval, but given so many changes and unknowns due to COVID, they may need to wait until August for approval.
III. Closed Session
A.
Public Employee Performance Evaluation - Head of School
Christina announced that the committee was going into Closed Session around the Public Employee Performance Evaluation - Head of School
B.
Report out of Closed Session
No action taken.
IV. Closing Items
A.
Adjourn Meeting
G. Klein made a motion to Adjourn.
D. Leung seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Greenberg |
Aye
|
| K. Feeney |
Abstain
|
| D. Leung |
Aye
|
| G. Klein |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 2:46 PM.
Respectfully Submitted,
G. Klein
Documents used during the meeting
- Board Officers and Committees.xlsx
- covid19report.docx
- DRAFT Calendar of Regular and Committee Meetings 2020-2021.docx
- UMCS Board Bylaws.docx
- UMCS Board Book.docx