Packet ready

Urban Montessori Charter School

Finance Committee Regular Meeting

Published on April 12, 2024 at 11:46 AM PDT

Date and Time

Wednesday April 17, 2024 at 12:30 PM PDT

Location

4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.


The public may comment and participate via Zoom if they prefer. The public may also email comments to greg@urbanmontessori.org to be shared by the during the meeting. Please make that intention clear in your email.

https://us02web.zoom.us/j/82592855160?pwd=cG02OTRoUVdrdngwOTI2WFBrOTBzQT09

Meeting ID: 825 9285 5160; Passcode 510 842 1181

 

One tap mobile
+16699009128,,82592855160# US (San Jose)
+12532158782,,82592855160# US (Tacoma)

Dial by your location
       +1 669 900 9128 US (San Jose)
       +1 253 215 8782 US (Tacoma)
       +1 346 248 7799 US (Houston)
       +1 301 715 8592 US (Washington DC)
       +1 312 626 6799 US (Chicago)
       +1 646 558 8656 US (New York)
Meeting ID: 825 9285 5160
Find your local number: https://us02web.zoom.us/u/k1Y3eQWvA

 

Additional teleconference locations: 3225 Bayo Vista Ave, Alameda, CA 94501

The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.

Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.

If you have any trouble getting on the Zoom, please text 510-290-4005 for support.

Members: Greg Klein (Chair), Ann Rhodes; Committee Alternates: Amy Ng, Evan Sequoia

Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 12:30 PM
  A. Call the Meeting to Order   Greg Klein
  B. Record Attendance   Greg Klein 1 m
  C. Vote on Minutes from prior Finance Committee Meeting Approve Minutes Greg Klein 1 m
   

Vote on minutes for Finance Committee Regular Meeting on March 21, 2024.

  
    Minutes for Finance Committee Regular Meeting on March 21, 2024  
  D. Review of Action/Discussion Items Discuss Greg Klein 1 m
   

With input from the committee, the Chair may decide, based upon a number of factors, to reorder the action/discussion items to best suit the needs of the meeting. No additional action/discussion items will be added at this time.

  
  E. Presentations from the Floor   Greg Klein 5 m
   

PRESENTATIONS ON NON-AGENDA ITEMS – Any person wishing to speak to any item not on the agenda will be granted three minutes to make a presentation. Speakers requiring translation will be granted double time. Comments should refer to matters within the jurisdiction of this committee.

  
  F. Rescheduling Regular May and June Committee Meetings Discuss Greg Klein 5 m
   

The committee will reschedule its Regular Committee meetings for May and June.

  
II. Finance 12:43 PM
  A. Discussion Item: Monthly Fiscal Report Discuss Josh Kemp 25 m
   
  1. Current year-to-date forecast updates:
    1. Largest changes from the prior forecast in individual expense and revenue areas, including Second Interim Financial report
    2. Latest enrollment, attendance, and average daily attendance (ADA)
    3. Current cash flow and ending fund balance projections, including COVID one-time revenue/expenses
    4. Fundraising
  
  B. Multiyear Budget Planning Discuss Greg Klein 15 m
   

Proposal for Ongoing Growth and Development

  
  C. Updates on School Policies and Required Documents Discuss Greg Klein 10 m
   

The committee may monitor, review, or suggest updates to school policies.

  1. UMCS Local Control and Accountability Plan (LCAP) 2024-2025
  2. UMCS Fiscal Management/Control Policy
  
  D. New Business Discuss Greg Klein 1 m
   

Collect topics for future meetings, as needed.

  
III. Contracts for Approval 1:34 PM
  A. Lunch Master Contract Vote Krishna Feeney 5 m
   
 
IV. Closed Session 1:39 PM
  A. Closed Session Items Discuss Greg Klein 10 m
   
  1. Public Employee Performance Evaluation - Head of School

"Closed Session" is always agendized ahead of time as a "Discuss" item. If any votes are taken during any Closed Session, those are reported out publicly upon return to Open Session.

  
  B. Report out of Closed Session Vote Greg Klein 1 m
   

"Return to Open Session" is always agendized ahead of time as a "Vote" item. It is not meant to indicate the the Board shall take an action at this time. If any votes are taken during any Closed Session, those are reported out publicly at this time on the agenda.

  
V. Closing Items 1:50 PM
  A. Adjourn Meeting Discuss Greg Klein
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting UMCS at 4551 Steele Street, Oakland, CA 94619 or info@urbanmontessori.org.

FOR MORE INFORMATION For more information concerning this agenda or for materials relating to this meeting, please contact UMCS at 4551 Steele Street, Oakland, CA 94619 or board@urbanmontessori.org. All materials are available via the Governance Section of our website: http://www.urbanmontessori.org/governance or directly via our BoardOnTrack public portal.