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Urban Montessori Charter School

Finance Committee Regular Meeting

Published on May 19, 2023 at 1:21 PM PDT
Amended on May 31, 2023 at 1:34 PM PDT

Date and Time

Thursday June 15, 2023 at 3:00 PM PDT

Location

4551 Steele Street, Oakland, CA 94619. Ring the front bell or call/text 510-290-4005 for entry. Signage on campus will direct you to the correct room, generally the Head of School's Office.


The public may comment and participate via Zoom if they prefer. The public may also email comments to greg@urbanmontessori.org to be shared by the during the meeting. Please make that intention clear in your email.

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Meeting ID: 825 9285 5160; Passcode 510 842 1181

 

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Meeting ID: 825 9285 5160
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The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.

Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.

If you have any trouble getting on the Zoom, please text 510-290-4005 for support.

Members: Greg Klein (Chair), Ann Rhodes

Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 3:00 PM
  A. Call the Meeting to Order   Greg Klein
  B. Record Attendance   Greg Klein 1 m
  C. Vote on Minutes from prior Finance Committee Meeting Approve Minutes Greg Klein 1 m
   

Vote on minutes for Finance Committee Regular Meeting on May 18, 2023.

  
    Approve minutes for Finance Committee Regular Meeting on May 18, 2023  
  D. Review of Action/Discussion Items Discuss Greg Klein 1 m
   

With input from the committee, the Chair may decide, based upon a number of factors, to reorder the action/discussion items to best suit the needs of the meeting. No additional action/discussion items will be added at this time.

  
  E. Presentations from the Floor   Greg Klein 5 m
   

PRESENTATIONS ON NON-AGENDA ITEMS – Any person wishing to speak to any item not on the agenda will be granted three minutes to make a presentation. Speakers requiring translation will be granted double time. Comments should refer to matters within the jurisdiction of this committee.

  
II. Finance 3:08 PM
  A. Discussion Item: Monthly Fiscal Report Discuss Josh Clark 15 m
   
  1. Current year-to-date forecast updates:
    1. Largest changes from the prior forecast in individual expense and revenue areas
    2. Latest enrollment, attendance, and average daily attendance (ADA)
    3. Current cash flow and ending fund balance projections, including COVID one-time revenue/expenses
    4. Fundraising
  
  B. Contracts, invoices, and payments above $15,000 Discuss Krishna Feeney 5 m
   

If needed, a discussion of any contracts, invoices, and payments above $15,000.

 

  1. CharterSafe 2023-2024 Renewal
  
  C. Local Control and Accountability Plan for 2023-2024 Discuss Greg Klein 5 m
   

Discussion on updates to our LCAP development, and the timeline and process for developing the 2023-2024 LCAP and Local Indicators reflection on 2022-2023.

  
  D. Discuss Budget for 2023-2024 and multi-year projections Discuss Krishna Feeney 15 m
   

Discussion to include the budget supports the schools long term goals, including investments in preparing all environments, and the Training Center.

  
  E. Review of Board Policies
   

The committee can review and may suggest updates to school policies.

  1. UMCS Family Handbook
  2. UMCS Employee Handbook
  3. Annual Notices to Families
  4. Calendar of Regular Board Meetings 2023-2024, including Committee Meetings
  
III. Closed Session 3:48 PM
  A. Closed Session Items Discuss Greg Klein 10 m
   
  1. Public Employee Performance Evaluation - Head of School

"Closed Session" is always agendized ahead of time as a "Discuss" item. If any votes are taken during any Closed Session, those are reported out publicly upon return to Open Session.

  
  B. Report out of Closed Session Vote Greg Klein 2 m
   

"Return to Open Session" is always agendized ahead of time as a "Vote" item. It is not meant to indicate the the Board shall take an action at this time. If any votes are taken during any Closed Session, those are reported out publicly at this time on the agenda.

  
IV. Closing Items 4:00 PM
  A. New Business Discuss Greg Klein 1 m
   

Collect topics for future meetings, as needed.

  
  B. Adjourn Meeting Discuss Greg Klein 1 m
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting UMCS at 4551 Steele Street, Oakland, CA 94619 or info@urbanmontessori.org.

FOR MORE INFORMATION For more information concerning this agenda or for materials relating to this meeting, please contact UMCS at 4551 Steele Street, Oakland, CA 94619 or board@urbanmontessori.org. All materials are available via the Governance Section of our website: http://www.urbanmontessori.org/governance or directly via our BoardOnTrack public portal.