Packet ready

Urban Montessori Charter School

Finance Committee Regular Meeting

Published on October 18, 2021 at 12:56 PM PDT

Date and Time

Thursday October 21, 2021 at 3:00 PM PDT

Location

The committee will meet at school 4551 Steele Street, Oakland, CA 94611

The public may comment and participate via Zoom if they prefer. The public may also email comments to staceyw@urbanmontessori.org to be shared during the meeting.

Meeting ID: 510 290 4005; Passcode 5102904005

One tap mobile
+16699006833,,5102904005# US (San Jose)
+13462487799,,5102904005# US (Houston)

Dial by your location
        +1 669 900 6833 US (San Jose)
        +1 346 248 7799 US (Houston)
        +1 253 215 8782 US (Tacoma)
        +1 312 626 6799 US (Chicago)
        +1 929 436 2866 US (New York)
        +1 301 715 8592 US (Germantown)
Meeting ID: 510 290 4005
Find your local number: https://us02web.zoom.us/u/kb8IDmVDDD

Additional teleconference locations: 1623 Sunhill Ct, Martinez, CA 94553; 331 Ramona Ave, El Cerrito, CA 94530
The public can find documents related to this agenda either linked directly on the agenda or under "Other files" after selecting the meeting in BoardOnTrack prior to viewing the agenda. Downloading the "packet" may not include all of the "Other files" that are still otherwise available to the public.

Important Notice: Due to increased demand, dial-in by phone audio conferencing capabilities may be unavailable. During this time, Zoom strongly recommends using computer audio capabilities (or via phone with the Zoom app) while on wifi.

If you have any trouble getting on the Zoom, please text 510-290-4005 for support.

Members: Stacey Wang (Chair), Greg Klein, Davis Leung

Urban Montessori Charter School welcomes your participation at Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the organization in public. Your participation assures us of continuing community interest in our school and assists the Board in making the best decisions for our school. To assist you in the ease of speaking/participating in our meetings, guidelines are provided at the bottom of this agenda. All materials for all board and committee meetings, including audio recordings of Regular Board Meetings, are available on our BoardOnTrack public portal and also through the UMCS School Calendar.

Agenda

Section Number Topic Number Details
I. Opening Items
  A. Call the Meeting to Order
  B. Record Attendance
  C. Approve Minutes from prior Finance Committee Meeting
    Minutes for Finance Committee Regular Meeting on September 16, 2021
  D. Review of Action/Discussion Items
   
With input from the committee, the Chair may decide, based upon a number of factors, to reorder the action/discussion items to best suit the needs of the meeting. No additional action/discussion items will be added at this time.
  E. Presentations from the Floor
   
PRESENTATIONS ON NON-AGENDA ITEMS – Any person wishing to speak to any item not on the agenda will be granted three minutes to make a presentation. Speakers requiring translation will be granted double time.
II. Finance
  A. Discussion Item: Monthly Fiscal Report
   
  1. Current year-to-date forecast updates:
    1. Largest changes from the prior forecast in individual expense and revenue areas
    2. Latest enrollment, attendance, and average daily attendance (ADA)
    3. Current cash flow and ending fund balance projections, including COVID one-time revenue/expenses
    4. Fundraising
  B. Discuss long term budget and enrollment planning and scenarios
   
Discuss the context of local school system structural deficits. Discuss options and scenarios to ensure UMCS remains fiscally strong in the long term.
   
   
  C. ESSER III Expenditure Plan
   
Overview, process, timeline, requirements, feedback, and investments.

DRAFT ESSER III Expenditure Plan -  for approval by the Board in October 2021
   
  D. LCAP Supplement & Presentation Requirement
   
Overview, process, timeline, requirements.
  E. Contracts, invoices, and payments above $15,000
   
Discussion of any contracts, invoices, and payments above $15,000.
  F. Educator Effectiveness Plan
   
Plan to be reviewed in October and approved in December.    
   
  G. Long Term Lease and Potential Facilities Investments
   
  • Potential 10-year Lease opportunity
III. Closed Session
  A. Closed Session Items
   
Public Employee Performance Evaluation - Head of School

"Closed Session" is always agendized ahead of time as a "Discuss" item. If any votes are taken during any Closed Session, those are reported out publicly upon return to Open Session.
  B. Report out of Closed Session
   
"Return to Open Session" is always agendized ahead of time as a "Vote" item. It is not meant to indicate the the Board shall take an action at this time. If any votes are taken during any Closed Session, those are reported out publicly at this time on the agenda.
IV. Closing Items
  A. New Business
   
Collect topics for future meetings, as needed.
  B. Adjourn Meeting
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

SPECIAL PRESENTATIONS MAY BE MADE Notice is hereby given that, consistent with the requirements of the Bagley-Keene Open Meeting Act, special presentations not mentioned in the agenda may be made at this meeting. However, any such presentation will be for information only.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting UMCS at 4551 Steele Street, Oakland, CA 94619 or info@urbanmontessori.org.

FOR MORE INFORMATION For more information concerning this agenda or for materials relating to this meeting, please contact UMCS at 4551 Steele Street, Oakland, CA 94619 or board@urbanmontessori.org. All materials are available via the Governance Section of our website: http://www.urbanmontessori.org/governance or directly via our BoardOnTrack public portal.