El Camino Real Charter High School

Annual Meeting and Regular Board Meeting

Date and Time

Thursday August 22, 2019 at 4:30 PM PDT

Location

El Camino Real Charter High School, Library, 5440 Valley Circle Boulevard, Woodland Hills, CA 91367
ANNUAL MEETING REGULAR BOARD MEETING

For board meeting materials, please go to the school's main office, or call (818) 595-7500. Some board meeting materials are also posted in the school's website (https://ecrchs.net - click the ECR Board tab).

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND CITIZENS

El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public. Your participation assures us of continuing community interest in our charter school. To assist you in the ease of speaking/ participating in our meetings, the following guidelines are provided:

1. Agendas are available to all audience members at the door to the meeting.
2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Public Comments.” “Public Comments” is set aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed thirty (30) minutes. A member of the public who requires the use of a translator, in order to receive the same opportunity as others to directly address the Board, shall have twice the allotted time to speak.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
3. You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to three (3) minutes before the item, and total time allocated to agenda items will not exceed six (6) minutes for a discussion item and nine (9) minutes per vote item.  A member of the public who requires the use of a translator, in order to receive the same opportunity as others to directly address the Board, shall have twice the allotted time to speak, and the total allocated time shall be appropriately increased as well. 
4. When addressing the Board, speakers are requested to adhere to the time limits set forth.  In order to maintain allotted time limits, the Board Chair may modify speaker time allocations or the total amount of allotted time for an item.
5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 5440 Valley Circle Blvd., Woodland Hills, California, 91367.

Consent Agenda: All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below.  Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board votes on them.  The Executive Director recommends approval of all consent agenda items.

TELECONFERENCE LOCATIONS

Teleconferencing will be available at the following locations:

                ECR College & Career Independent Study Program
                7401 Shoup Avenue
                West Hills, California  91307

                REPS & Co.
                4141 Jutland Drive #300
                San Diego, California  92117

Members of the public attending a meeting conducted via teleconference do not need to give their name when entering the conference call.

In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Requests for disability related modifications or accommodations shall be made 24 hours prior to the meeting to Daniel Chang, in person, by email at d.chang@ecrchs.net, or by calling (818) 595-7537.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Pledge of Allegiance
  D. Public Comments
  E. Executive Director Update
  F. Chief Business Officer Update
II. Governance
  A. Elect 2019-2020 Board Chair
  B. Elect 2019-2020 Board Vice-Chair
  C. Appoint 2019-2020 President
  D. Appoint 2019-2020 Chief Financial Officer
  E. Appoint 2019-2020 Secretary
  F. Creation of Committees
   
Discuss and vote on creating one or more standing or ad hoc committees.  Possible committees include Travel, Executive Director Evaluation, Safety, Finance, and Technology.
  G. Discuss Process for Filling Open Board Position
   
The open Parent Representative position will need to be filled, position is filled by election of parents.  Proposed timeline:  post on newsletter and by email and social media, applications open Friday, August 23; take applications through September 20; online voting Monday, September 23 through Tuesday, September 24; announce winning candidate at September 26 Board Meeting.
III. Consent
  A. Approve Minutes of July 24, 2019 Regular Board Meeting
    Minutes for Regular Board Meeting and Brown Act / Comprehensive Training on July 24, 2019
IV. Financial
  A. Review and Vote on June and July 2019 Check Registers
   
ACTION ITEM:  motion to approve the June and July 2019 check registers.
   
   
  B. July 2019 Financial Update
   
The financials will be discussed through year-end June 2019.
   
  C. Discuss and Vote on 2018-19 Year-End Unaudited Actual Financial Report
   
Discuss and vote on 2018-19 Year-End Unaudited Actual Financial Report.
ACTION ITEM:  motion to approve the 2018-19 Year-End Unaudited Actual Financial Report.
   
   
V. School Business
  A. Tech Update and IT Audit Update
  B. Discuss and Possible Approval of Authorization for Student Services Mediation
   

Discuss and possible vote on allowing AP of Student Services, Emilie Larew, to sign settlement agreements on behalf of the school at due process mediations.  
ACTION ITEM:  motion to approve giving AP of Student Services authority to execute settlement agreements on behalf of ECR at due process mediations.

   
  C. Discuss and Possible Approval of Bus Passes
   
Discuss and possible vote authorizing purchasing monthly bus passes for qualified students.
ACTION ITEM:  motion to approve the purchase of monthly bus passes for qualified students.
   
VI. Closed Session
  A. Conference with Labor Negotiators
   
Agency Designated Representatives:  Executive Director David Hussey; Chief Business Officer Alan Darby; Chief Compliance Officer Daniel Chang; Legal Counsel Roger Scott
Employee Organization:  American Federation of State County and Municipal Employees District Council 36 (AFSCME)
  B. Conference with Legal Counsel: Anticipated Litigation
   
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code § 54956.9:  four (4) matters.
  C. Public Employee Performance Evaluation
   

Title:  Executive Director
Title:  Chief Business Officer

VII. Reconvene to Open Session
  A. Report on Actions Taken in Closed Session, If Any
  B. Possible Board Approval of AFSCME Agreement
   

ACTION ITEM:  motion to approve the Collective Bargaining Agreement between ECR and AFSCME for 2019-2022.

   
   
VIII. Closing Items
  A. Adjourn Meeting