Making Waves Academy

January Board Meeting

Date and Time

Thursday January 27, 2022 at 10:30 AM PST

Location

https://mwacademy.zoom.us/j/89559617855?pwd=MFZHSGd6QWh0UHhBVWVLcmVnZWNPUT09
 

Passcode: 043062
Or One tap mobile : 
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Or Telephone:
    Dial(for higher quality, dial a number based on your current location):
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Webinar ID: 895 5961 7855
Passcode: 043062
    International numbers available: https://mwacademy.zoom.us/u/kfLWxnx7E

COMING SOON (Update: translation delayed, will post as soon as it is available)

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.

In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:

  • The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic. 


Public Comment 

  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  

De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:

  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

Comentarios públicos

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.

• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.

  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.

If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.
 Please note that all agenda times are estimates. 
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 10:30 AM
 
Opening Items
 
  A. Call the Meeting to Order   Alicia Klein
   
Alicia Malet Klein will call the meeting to order and review meeting norms regarding attendees. 
 
  B. Record Attendance   Alicia Klein 1 m
   
Roll call and verification of quorum.
 
  C. Board Findings Pursuant to Government Code Section 54953(e) Vote Elizabeth Martinez 1 m
   
The MWA Board of Directors determines, in accordance with Government Code Section 54953(e)(1)(B), that meeting in person would present imminent risks to the health or safety of attendees. Pursuant to Government Code Section 54953(e)(3), the Board has also reconsidered the circumstances of the State of Emergency declared by the Governor on March 4, 2020, and finds the State of Emergency continues to directly impact the ability of the Directors to meet safely in person and/or that State or local officials continue to impose or recommend measures to promote social distancing.
 
  D. Compliance to Excellence: Remarks by Board President Discuss Alicia Klein 20 m
   
Topics to be Covered:
  • Continual Adaptations during COVID
  • Responses to Staff Concerns
  • Ongoing Steps to Build Understanding 
 
  E. Appreciation for Burak Gursel Discuss Alicia Klein 5 m
  F. Public Comment   Alicia Klein 20 m
   
  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to emartinez@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  
  • De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:
  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.
 
  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.
  • • De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.
  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a emartinez@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.
 
II. Standing Reports 11:17 AM
  A. Mission Connection: Student Interviews FYI Rachel Navarro 10 m
   
Students speaking about what it means to have social workers onsite, especially during this time.
 
  B. Deep Dive: FPA/Services Discuss Alton B. Nelson Jr. 20 m
   
Drs. Fruge and Green-Fruge review the psychological services provided by their team and the impact of them.
 
     
  C. Senior School Director Written Report Discuss Evangelia Ward-Jackson 15 m
   
Board members will have the opportunity to discuss the Senior School Director's report. The report will feature:
  • Social Worker Update by Rachel Navarro, Lead Social Worker
  • Athletics Update by Jeff Hazel, Athletics Director
 
     
  D. CEO Report Discuss Alton B. Nelson Jr. 15 m
   
The CEO will present an overview of action plans related to staff concerns.
Board members will have an opportunity to ask questions about this and further discuss the contents of the CEO written report. 

 

 
     
     
  E. Q&A on Written Chief Operating Officer Report (COO) Discuss Elizabeth Martinez 5 m
   
Board reviews and asks questions about the COO's written report. 
  • COVID updates and closure impacts
 
     
  F. Q&A on Written Finance Report (CFO) Discuss Wallace Wei 5 m
   
Board members will have an opportunity to ask questions about the contents of the written report.
 
     
  G. School Site Council (SSC) Update FYI Latiphony Wells 5 m
   
Update from SSC President, Latiphony Wells.  
 
  H. Break 10 m
III. Non-Action Items 12:42 PM
  A. Supplement & Mid-Year Update: 2021–22 Local Control and Accountability Plan Discuss Evangelia Ward-Jackson, Molly Moloney 20 m
   
  • LCAP Supplement
  • Mid-Year LCAP Update
    • Updates on the Budget Overview for Parents
    • LCAP Actions Expenditure and Implementation Update
    • 2021 Progress toward LCAP Goals and Outcomes
    • Educational Partner Input (Board discussion)
 
     
     
     
  B. Public Comment - Non-Action Items & Action Items FYI Alicia Klein 10 m
  C. Committee and Advisory Committee Updates Discuss Alicia Klein 15 m
   
Board President will provide a refresher on the role of board committees. Committees and Advisory Committees will provide a summary of work-to-date and next steps for the committee.
  • Committees:
    • Curriculum Review
  • Advisory Committees
    • Finance
    • Diversity, Equity and Inclusion
    • Audit
    • Culture and Climate
    • WASC 
 
IV. Action Items 1:27 PM
  A. Board Minutes: December 9, 2021 Board Meeting Approve Minutes Alicia Klein 1 m
    Minutes for December Board Meeting on December 9, 2021  
  B. Approve Minutes: Special Board Meeting, December 14, 2021 Approve Minutes Alicia Klein 1 m
    Minutes for Special Board Meeting on December 14, 2021  
  C. Vendor Invoices Vote Hung Mai 1 m
   
Vendor invoices for December 2021
Fiscal Impact: $765,758
 
     
  D. Approval of Form J-13A - Request for Allowance of Attendance due to Emergency Conditions Vote Wallace Wei 1 m
   
Form J-13A needs to be submitted to the CDE in order to obtain approval of attendance and instructional time credit for the emergency school closure.
 
     
     
  E. School Accountability Report Card (SARC) FYI Carmen Velarde 1 m
   
Review and approve the School Accountability Report Card (SARC).
 
     
  F. Employee COVID-19 Vaccine Policy Amendment Vote Fe Campbell 1 m
   
MWA's existing COVID-19 Vaccine Policy details the scope/purpose/accommodations, but it does not address boosters directly. Counsel recommends adding an addendum and obtaining Board approval to mandate the booster for all employees with a reasonable deadline to get into compliance.
 
     
  G. 1Care Diagnostic Invoice Vote Hung Mai 1 m
   
COVID testing for MWA employees for reopening following the winter break. 
Fiscal Impact: $32,350.00
 
     
  H. Degree Conferral FYI Jon Siapno 8 m
   
Making Waves Academy will acknowledge Jorge Alejandre for completing his high school graduation requirements.
 
V. Consent Action Items
 
Combined Fiscal Impact: $
 
VI. Day-of Presentation Slides (MWA Board: Do Not Read in Advance)
  A. Slides Presented at Board Meeting FYI Ashley Yarbrough
     
  B. Documentos traducidos al español/Documents translated to Spanish FYI Alicia Klein
   
Este año, continuaremos traduciendo la agenda de la junta directiva al español. Además, este año traduciremos las portadas que contienen una breve explicación de los articulos incluidos en la agenda, así como el informe escolar que sera escrito por la directora principal de la escuela y sus líderes escolares. Tome en cuenta que no todos los articulos incluyen una hoja de portada; las hojas de portada se crean principalmente para articulos que requieren explicación más allá de la breve descripción del articulo.

This year, we will continue to translate the board agenda to Spanish. Additionally, this year we will be translating the coversheets which provide a brief explanation of the items on the agenda as well as the school report which is written by the Senior School Director and her school leaders. Please note that not all items include a coversheet - coversheets are mostly created for items that require more explanation beyond the brief item description. 
 
VII. Discussion Items 1:42 PM
  A. Appreciations by the Board of Directors FYI Alicia Klein 5 m
   
As provided for in the State of California Open Meeting Act, actions cannot be taken under this agenda item. The only purpose of this agenda item is to provide an opportunity for Board of Directors to make comments.
 
  B. Schedule of Remaining Board of Directors Meetings 2021-2022 FYI Alicia Klein
   
  • March 10th, 2022, 10:30am-2:00pm 
  • May 5th, 2022, 4:00pm-7:30pm 
  • June 16th, 2022, 10:30am-2:00pm
 
VIII. Closing Items 1:47 PM
  A. Adjourn Meeting Vote Alicia Klein