Ashley Rene Casey - son is a Junior (11th grade)

• voicing concern with the different things going on with the school
• Has questions about her sons experience if he continues at Kairos
• Transparency and communication to the parents has been missing 

Conner - Cortland Conner in 7th grade

• This is Cortland's second year at the school
• Her son is fearful at school and she is looking for support from the school to help

• Board will partner with PTA
  • PTA will have space on the board meetings to address the board
  • Board will create a schedule and rotation to support PTA Meetings

Ideas for Board Engagement:

• Listening Tours with Board to hear the parents perspectives
  • The board is looking to understand what parents find valuable and what ways do they need to show up 

Christine Ingrassia - PTA President

• During the last PTA Meeting, there were so many changes discussed that are troubling to parents/families that are attending Kairos
• As parents and families they would like to know what we need from them to be successful and support the kids
• How can they respectfully push back when things are not working for their kids
• Parents are feeling like what they signed up for is not whats happening at Kairos today 

Learning Management System Review has been moved to March Board Meeting

Martha McGeehon - Director for Accountability with the Commission

Reviewed the 2023-2024 Annual Report

• Annual Report details the schools performance throughout the school year
• The Goal of the presentation is to create conversation and keep students at the center of our decision making
• Timing of report is based on public release of report from DESE and Audit
• The performance framework has been updated
• Kairos Overall Rating: Partially Meets the commission academic measures
  • Academics - Partially Meets
  • Financial Management - Not Meet
  • Learning Environment - Meet
  • Governance - Meet
  • Operations - Meet

Finances are significantly impacted by enrollment

Recommendations:

• Take a look at goals under old contract and new contract and how and where we're monitoring performance. 
• Establish annual calendar to set aside time throughout the year to focus on these areas of focus
• How many students are enrolled each month, who left by grade, who came in, tracking particular demographics

• Lottery starts March 1st
• Activities to assist with Re-enrollment:
  • Direct Phone Calls
  • In person reminders
  • Front desk support
  • Catch Parents during pick up and drop off
  • Immunization vans will be onsite
• Re-enrollment support to ensure we accommodate family schedules
• March 29th dedicated to making sure current families know they are valued and welcome
• Recruitment and Enrollment Coordinator will conduct Exit Interviews
• Board can attend Welcome to Kairos Events to engage with families

Discussed SpEd Task Force Meeting Notes

• Conversation Points align to our action plans

Reviewed SpEd Data Points

• Corrections that need to be made are being made with speed
• Structurally we are setting ourselves up for long term success

Reviewed 25-26 Salaries, Reimbursements, Stipends and Incentives and proposal 

• This proposal maximizes our staff to the student body
• Financial Memo will be shared to include financial safeguards that have been added in order to support salaries

• Reviewed Updated Cohort Data
• Reviewed CEO Accountability Tracker
• Stepback Agenda shared with the Board

• Reportwell - Compliance Platform
  • Discussed Dashboards for tracking Compliance

Board reviewed Formalized Amendment with Enrollment Targets

Executive Committee will not have goals set for 24-25 SY

Facilities Committee has completed the following goals:

• Find and secure site for grades K-12 
• Approve long term facilities plans for all Academies 

General Cleaning of Current Facility

Bingham Updates

• Clearing of the site to keep alignment with city ordinances

Reviewed the Revised FY25 Budget

• Yearly spending trends you tend to spend more at the beginning of the school year
• we have a good handle of financials to meet our goals and have financial strength
• Finance Committee Goals
  • Increasing Cash On Hand, targeting at least 30 days cash on hand but want to get up to 60 - In Progress
  • Ending on budget by end of school year - In progress
  • Secure a Treasurer for the Board - In progress

Reviewed 24-25 Budget Revision

• Governance Committee is Progressing the goals that we set
• Will kick off Semi Annual evaluation for Dr. Graham
• Still looking for new Treasurer for Finance Committee.  Looking for ways to recruit
• Reviewed Letter of Concern and Action Plan
  • We have an action plan to address the concerns that have been raised
• Board Advisors - a new concept for the Kairos Board. 
  • Adding Advisors have been beneficial to the board and Kairos
• Leaned into BoardOnTrack for their expertise to strengthen our Governance

Discuss Kairos approach to Special Education Services and the Accomplishments of the team

Executive Committee

• No goals for FY 24-25

Governance Committee Goals:

• Completing of Semi Annual Evaluation of CEO
• Executing 2 training programs for the board
• Stretch Goal - New Treasurer for Finance Committee

Program Committee Goals:

• Grow the Program Committee by at least 1 new member
• Kairos Experience - Create a dashboard that would help the board understand what Kairos means by Post Secondary School Success
• Create a Middle School Specific Dashboard with special focus on 5th grade and getting kids up to speed

Treasurer

• Ending School year on budget
• End school year at least 30 days with cash on hand

Facilities Goals:

• Complete
• No additional goals added at this time