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East Bay Innovation Academy

Board Meeting

Date and Time

Wednesday April 17, 2019 at 8:00 PM PDT

Location

3400 Malcolm Avenue, Oakland, CA 94605
Hello! Our regular meetings are held at EBIA, 3400 Malcolm Ave. Regular meetings are generally held in the months of Jan, Feb, Mar, April, May, June, August, Sept, Oct and Nov and typically start at 8PM.

We welcome everyone to our board meetings! If you require special accommodations (disability related or other) to attend an EBIA board meeting please let us know by emailing us at board@eastbayia.org or by calling (510) 577-9557 and ask to speak to our Office Manager.

PLEASE NOTE: (1) all public comments are limited to 3 minutes per speaker; and (2) if the EBIA Board does not reach quorum for any scheduled meeting due to any unforeseen reasons the meeting will be cancelled and rescheduled. Thank you for your patience if this occurs!

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes - Prior Month's Board Meeting
   
Approve minutes from the prior board meeting.
    Minutes for Board Meeting on March 20, 2019
  D. Public Comment
   
Up to a maximum of 3 minutes comment time per speaker

 
II. Governance
 
Governance
  A. Consent Agenda
   
Consent Agenda Items
- EBIA March 2019 Check and Credit Card Register
 
   
III. Academic Excellence
 
Academic Excellence
  A. LCAP Plan and Timeline
   

 
   
  B. 2019 - 2020 EBIA Course Offerings
   
Provide an overview of EBIA course offerings for the 2019-2020 school year for all grades
  C. 2019 - 2020 Staffing Update
   
- Board Chair: Update on CEO/Head of School Search
- EBIA Executive Director:: Update on hiring progress for 2019-2020 teaching staff
  D. 2019 - 2020 Student Recruitment Update
IV. Finance and Development
 
Finance
  A. Year to Date Finance Update
   
- YTD budget to actuals
- YTD cash flows
- MYP progress update for 2019 - 2020
 
   
   
   
   
V. Facility
 
Facility
  A. Facility Use Agreements
   
- Prop 39: 19-20 offer of Marshall Campus
- GGA: 19-20 Proposed offer 
 
   
   
  B. Update on Facilities
   

- HNU Update
- Prop 51 Update
VI. Other Business
  A. Key Activities and Events
   
Events coming:

1. April 17th Upper School Course Registration Info Night (6:30-7:30 pm @ Upper school. All EBIA 8th - 11th grade families should be in attendance to review our course catalog, graduation requirements, course pathway planning and college readiness.

2. April 19th EBIA Cafelito (9-10am, @ Lower School): This is our April EBIA Cafelito, an opportunity for families to meet with school administration and discuss questions and concerns.

3. Movie Night Lower School - April 26, 2019. Dear EBIA Upper School Parents, 11th grade Student Government is hosting another Movie Night on April 26 at the lower school to raise money for our Junior Trip. We were wondering if you could donate food or drinks so that we can have items to sell in order to raise money. We would like the donations to be brought to us starting April 23rd, the donations can be left in Ms.Jasmine's office. Anything would be greatly appreciated, thank you all.  Student Government C/O 2020

4. SpringFest, Saturday April 27th, 2019, 10 am to 2 pm: Springfest is our combined community get-together/fundraising event, a chance to share food, games and fun!  Please save the date and look for ways to volunteer and support EBIA. PAC is meeting on Tuesday March 12th, 6:30 pm at lower school to plan -- please join if you can.

5. May 6th - 17th Testing Weeks: The first two weeks of May are EBIA’s testing weeks.  During this time Students in grades 6-8 and 11 take the state SBAC exams, students in grades 9-10 take the NWEA MAP assessment, and high school students take their course specific AP exams.

6. May 13th - June 6th Capstone Projects: After the tests, students will collaborate on Capstone, the ultimate multi-disciplinary project to cap off SY 18-19. Showcase will be late May/early June.

7. 8th grade promotion: June 7th, 2019, save the date!  We will be celebrating our 8th graders as they conclude their lower school journey on June 7th, 6 pm at Skyline High School auditorium

8. June 7 - Last Day of School: Early dismissal at both sites at 12:00pm.

9. ACTION REQUIRED - Rising 7th Grade- We need all 7th grade families to submit an updated Immunization record before the 2019-20 school year. Required Immunization for 7th grade: Tdap Dose and a 2nd Dose of MMR. For more information please visit: https://www.shotsforschool.org/7th-grade/
  B. Public Comment
VII. Closing Items
  A. Adjourn Meeting