The Board minutes for approval are from Encore's January 11, 2021 regular Encore Board of Directors meeting.

This is the time and place for the general public to address the Board of Directors on any matter within jurisdiction of the Board. Comments should be limited to 3 minutes. Public comments can be related to agenda items or non-agenda items. Unless an item has been placed on the published agenda in accordance with the Brown Act, there shall be no action taken, nor should there be comments on, responses to, or discussion of a topic not on the agenda. The Board members may: (1) acknowledge receipt of information/report; (2) refer to staff with no direction as to action or priority; or (3) refer the matter to the next agenda.

Each month, Encore's ESG President routinely reports on the academic operations on campus to the Encore Board of Directors.  This is for information purposes only.

Each month, Encore's Assistant Dean of Academics routinely reports on the academic operations on campus to the Encore Board of Directors.  This is for information purposes only.

Over the course of the school year, each department chair will report to the Encore Board of Directors to talk about achievements, special events, and happenings within their department on campus. This report is for information purposes only. 

Over the course of the school year, each department chair will report to the Encore Board of Directors to talk about achievements, special events, and happenings within their department on campus. This report is for information purposes only. 

Each month, Encore's administrative team updates the Encore Board of Directors on professional development, data, and other events that help drive student success.  These items are submitted as a group of data materials and will be summarized monthly.  No action is needed.  Included in these reported notes are agendas and notes from Monday Morning Meetings and Professional Development Meetings that took place in the month of January.

This action item is to implement a new Benchmark program with the use of the Northwest Evaluation Association. These tools ensure a precise way of measuring the students of Encore High School's academic level and growth. Encore staff recommends approval of this action. 

As part of the update and formalization of processes that Encore Education Corporation is currently implementing, the Description of the Academic Excellence Committee including objectives is requested for Board adoption.  Encore staff recommends approval of this action.

Encore staff is suggesting the revision of Encore's Board Meeting Calendar to allow for greater flexibility for Encore staff. It is also proposed that the start time of the Board meeting is moved to 6:30 pm to accommodate the Board.

Encore High School has a staff elected liaison that makes themselves available to the staff for questions, comments, and concerns throughout the school year.  The liaison also meets each semester with the staff and reports monthly to the Encore Board of Directors.

In conjunction with County Department of Public Health (CDPH) and Center for Disease Control (CDC), Risk management presents the revised COVID-19 reopening schools plan.

As a condition of the charter renewal petition with Hesperia Unified School District, Encore staff is proposing a new position to be added to the executive team.  The Fiscal Controller will be paid at the Executive Manager salary schedule, will be a full time position, and will commence March 1, 2021. 

This handbook has been reviewed by YMC, DMS, and Encore's Human Resources, and CEO. Encore's staff recommends approval of this action. 

Encore has contracted with Board on Track to help formalize and normalize Board meetings and engagement with staff.  Each month, a small training piece will be presented to the Board to help train the platform.  In January's Board meeting, the entire Board will be shown how to complete the skills reporting for yourself.  The purpose of this report is to help Encore build the makeup of Encore's Board of Directors.

In this month's meeting we will discuss the creation of the Academic Excellence Committee, call for a Board Member to be involved in the Academic Committee, and discuss the timelines for the Academic Excellence Committee to complete the annual LCAP.

Encore Education Corporation does not have an organized Associated Student Body (ASB) as designated by California Education Code.  Encore does have a Student Government that develops events and activities through an event management career technical education class.  Encore staff recommends the formal change of the titling for this course and anything that uses the language "ASB" or "Associated Student Body" to be changed to "Encore Student Government" and "ESG".  This change will solidify that Encore does not have an organized Associated Student Body.  This action was recommended by Encore's third party bookkeeper and staff approves of this action.

It is recommended that the board considers approving a number of agenda items as a finance consent list. These items are routine in nature and can be enacted in one motion without further discussion. Consent items may be called up by any member at the meeting for clarification, discussion, or change. Included in this list:

This action is to vote on the approval of the Student Services Reconciliation Summaries for November 2020 and December 2020. Generally, the Board will see one month of account summary per month. Due to COVID-19, there have been delays in this reporting for the 20-21 school year. The reporting of this summary usually runs one full month after the closure of the fiscal month.

In January of 2018, Encore Education Corporation adopted an Action Plan to improve fiscal controls and improve overall fiscal solvency within the organization. As a replacement of the 2018 Action Plan, Encore is proposing the following Finance Internal Controls Action Plan for 2020. This Action Plan will continue to follow the actions implemented in the 2018 Action Plan and then add actions based on the needs for 2020. 

After the closed session is complete, the Board will reconvene and report any action taken on closed session.