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Contra Costa School of Performing Arts

Regular Board Meeting

Date and Time

Tuesday April 25, 2023 at 5:30 PM PDT

Location

Contra Costa School of Performing Arts

2730 Mitchell Drive

Walnut Creek, CA  94598

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. Speakers will be given three minutes for items on the agenda, and two minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

 

All Board agendas and minutes will be published at cocospa.org. Any disclosable public records related to an open session Board meeting agenda item and distributed by staff to a majority of the Board of Directors shall be available for public inspection. 

 

The Board of Directors will provide reasonable accommodations for persons with disabilities planning to attend Board meetings so long as notice is provided at least one hour prior to the start of the meeting by contacting the Executive Director’s Office at (925) 235-1130.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
 
Opening Items
 
  A. Call the Meeting to Order Heather Vega
  B. Record Attendance Heather Vega
  C. Establishment of Quorum Heather Vega
  D. Agenda Review and Adoption Vote Heather Vega 5 m
   

The Board will review the agenda and adopt as presented or take action to change the order of items. 

  
II. PUBLIC COMMENTS 5:35 PM
 

The public may address the Board regarding any item within the jurisdiction of the Board of Directors of ChartHouse Public Schools. To ensure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker’s card. Cards should be turned into the Board Chair/Vice Chairperson prior to the Call to Order. 

 

Speakers will be given three (3) minutes for items on the agenda, and two (2) minutes for items not on the agenda. When translation services are utilized to support the participation of a primary Speaker, the translator will be afforded the same duration of time as the primary Speaker. Time may not be yielded to other speakers. In compliance with the Brown Act, the Board may listen to comments from speakers and provide direction to staff, but may not engage in discussion or take action on items that are not already on the agenda.

  
  A. Items on the Agenda Heather Vega
  B. Items not on the Agenda Heather Vega 15 m
III. CONSENT AGENDA 5:50 PM
 

Items listed under consent agenda are considered routine and will be approved/adopted in one single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request by any member of the Board and acted upon separately.

  
  A. Approve Meeting Minutes - Regular Meeting, March 28, 2023 Approve Minutes Heather Vega 5 m
   

The Board will consider approving the minutes from the Regular Board Meeting on March 28, 2023.

  
    Minutes for Regular Board Meeting on March 28, 2023  
IV. ADMINISTRATIVE ITEMS AND ANNOUNCEMENTS 5:55 PM
  A. School Year Calendar Vote Brandy Byers 5 m
   

Board will review and approve the school year calendar for 23-24.

  
     
  B. Executive Director Report Discuss Brandy Byers 15 m
   

The Board will hear an update on school business and work with the teacher leads regarding Project Based Learning.

  
V. FISCAL REPORTS 6:15 PM
  A. Monthly Financial Report Discuss EdTec Client Managers 15 m
   

The Board will hear a presentation and report from EdTec Client Managers on the monthly financial report, including other important updates.

  
     
     
VI. CLOSED SESSION 6:30 PM
 

 

The Board will move to Closed Session.

  
  A. Negotiations Discuss Brandy Byers 30 m
   

Board will discuss ongoing negotiations.

  
  B. Public Employee Evaluation Heather Vega 15 m
   

Board will discuss public employee evaluation: Executive Director.

  
  C. Public Employee Discipline/Dismissal Release §54957 15 m
VII. RECONVENE TO OPEN SESSION 7:30 PM
  A. Report Out FYI Heather Vega 3 m
   

The Board will report out on actions taken in Closed Session, if any.

  
VIII. PARTNERSHIP PROPOSALS 7:33 PM
  A. Review and approve partnership and support proposals Vote Brandy Byers 20 m
   

The board will review proposals for potential partnerships supporting the office with finances, attendance, CalPADS, Human Resources, and other office-related activities.

1. Harness Potential

2. DMS

3. CSMC

4. CVCHS

5. The Creek (After School/ ELOP program)

6. OSA

  
     
     
     
IX. Closing Items 7:53 PM
  A. Adjourn Meeting Heather Vega 1 m