Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Friday October 20, 2023 at 5:00 PM
Location
310 Hinchey Rd - Central Office
Trustees Present
C. Sampson, D. Calder, G. Tillery, J. Santos, M. Guler, S. Al, W. Middleton
Trustees Absent
None
Trustees who arrived after the meeting opened
J. Santos, M. Guler
Guests Present
D. Ozcan, G. Santiago, J. Doyle, M. Demirtas, Melinda Perez, Z. Ercan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Approve Minutes
II. Annual Audit Presentation
A.
Annual Audit Presentation by the Auditor
III. Academic Excellence and Equity
A.
Monthly Topic
Ms.Doyle went over the strategic plan scoreboard for all buildings. The building leaders are completing classroom walkthroughs as planned. The i-Ready data is improving. Ms. Doyle also shared the efforts to address student absenteeism. Mrs. Sampson requested the programs and resources that the RACS social workers are using to meet our students' needs.
Ms. Doyle also presented the grades 3-8 test scores. The wildly important goal of the new strategic plan and action steps with lead measures keep our focus intensively on improving students' academic performance.
B.
Committee Meeting Minutes
IV. Community Outreach & Development
A.
Report
Ms. Zehra shared information about the events in which our school community has been involved or organized since the last board meeting.
B.
Committee Meeting Minutes
V. Finance, Facilities & Audit
A.
Enrollment
Mr. Demirtas went over the current enrollment numbers. We are currently meeting our enrollment target.
B.
Financials
The financial summary report was presented by Mr. Ozcan.
C.
Copier Renewal
D.
2024 Health Insurance Update
Mr. Demir provided information about the renewal of the health insurance plan.
E.
Gym Building Update
Mr. Demirtas shared an update with the Board members on the status of the water intrusion issue at the high school gym.
F.
Committee Meeting Minutes
VI. Governance
A.
New Policies
Mr. Ozcan presented the policies for school credit cards, travel, meal and refreshments, and gift cards.
B.
Roles and Responsibilities of the Development Committee
C.
Revised Roles and Responsibilities of Community Outreach Committee
D.
Committee Monthly Topic Calendars
E.
New Board Member Orientation Plan
F.
Appointing Mr. Gerald Tillery as a Board Member
G.
Committee Meeting Minutes
VII. Other Business
A.
Employee Contract Decisions
B.
Exploring Merger Idea
The board decided to conclude our efforts in pursuing the merger.
Melinda Perez presented the annual audit results. The school management seems committed to proper controls. No fraud, illegal acts, or unusual transactions were observed. There were no deficiencies identified. The audit opinion was "clean".