Rochester Academy Charter School
Minutes
Board Meeting
Trustees Present
C. Sampson (remote), D. Calder (remote), K. Crawford (remote), M. Guler (remote), W. Middleton (remote)
Trustees Absent
J. Santos, Y. Bilgic
Guests Present
D. Ozcan (remote), D. Wilkinson (remote), J. Doyle (remote), M. Demirtas (remote), M. Stevens (remote), T. Manchester (remote), Z. Ercan (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
W. Middleton called a meeting of the board of trustees of Rochester Academy Charter School to order on Friday Dec 18, 2020 at 5:45 PM.
C.
Approve Minutes
K. Crawford made a motion to approve the minutes from Board Meeting on 11-20-20.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.
II. Academic Excellence and Equity
A.
Updates re: Schooling During Pandemic
M. Demirtas shared updates regarding COVID-19. The school has to report student attendance based on instructional modalities. There is no change in zoning color.
B.
Monthly Topic
T. Manchester presented high school Regents and Graduation data.
C.
Committee Meeting Minutes
D.
Timeline and data that will be used for reporting on progress toward academic goals
K. Crawford made a motion to approve the academic goals and the timeline for reporting on progress towards these academic goals.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
The board will be provided with i-Ready Reading and Math data. It will be reviewed 3 times in an academic year. It will be reviewed in November, February, and June. Data resources on Regents and graduation used in Data-Driven Instruction meetings will be reviewed twice a year and reported to the board in November ad April.
III. Community Outreach & Development
A.
Report
Ms. Zehra presented a slide show about the wonderful things going on at all of our buildings.
B.
Committee Meeting Minutes
IV. Finance, Facilities & Audit
A.
Enrollment
Our enrollment only dropped by 1 student.
B.
Financials
D. Ozcan presented the financial Summary Income Statement, the Building Assets statement, the Balance Sheet/Cash Flow, and the Budget vs. Actual statement.
C.
990 Annual Review
K. Crawford made a motion to to approve the 990 form.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Committee Meeting Minutes
E.
Board Designation Recommendation
M. Guler made a motion to approve the recommendation of reserving the funds as indicated in the designation document.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
V. Governance
A.
Enrollment Policy Revision
C. Sampson made a motion to approve the revisions of the Enrollment Policy.
D. Calder seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Districtwide Safety Plan
D. Calder made a motion to approve the Districtwide Safety Plan.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.
C.
CEO Evaluation
Mr. Demirtas submitted his self-evaluation. It has been shared with the board. The board should review it.
D.
Committee Meeting Minutes
VI. Other Business
A.
Employee Contract Decisions
D. Calder made a motion to to approve staffing changes.
C. Sampson seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Board Meeting Evaluation
All Pluses
- Efficently run meeting
- We finished in just over an hour.
- We got a lot accomplished.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:56 PM.
Respectfully Submitted,
M. Stevens