Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Saturday August 12, 2017 at 9:00 AM
Location
The Woodcliff Hotel
Trustees Present
D. Calder, J. Santos, K. Crawford, M. Gedemenli, M. Guler, W. Middleton, Y. Bilgic
Trustees Absent
None
Guests Present
D. Ozcan, M. Demirtas
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gedemenli called a meeting of the board of trustees of Rochester Academy Charter School to order on Saturday Aug 12, 2017 at 9:19 AM.
C.
Approve Minutes
K. Crawford made a motion to approve minutes from the Board Meeting on 07-13-17 Board Meeting on 07-13-17.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
II. Academic Excellence
A.
Director's Report
B.
Tuition Reimbursement Policy Revision and Agreement
The Academic Excellence Committee has revised the policy on tuition reimbursement as we discussed at the last meeting
There still needs to be some revision: add to 11.2.1 "The decision will be based on the needs of the school and the pool of available applicants."
Y. Bilgic made a motion to approve the motion with the addition to 11.2.1.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Hourly employee benefits
Current Policy exempts hourly full-time employees from paid holidays. Revision to policy 12.3.3 to grant paid holidays to hourly employees (10 holidays for year round employees and 9 holidays for school year employees)
Teachers have a sick day buy back, hourly employees do not. Revision to policy 8.3.3 to extend the hourly employee buy back.
Teachers have a sick day buy back, hourly employees do not. Revision to policy 8.3.3 to extend the hourly employee buy back.
J. Santos made a motion to approve the proposed updates policies 12.3.3 and 8.3.3.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Insurance Programs Policy Update
Our current policy on health benefits is that they are terminated if the employee during the summer. So, many employees wait till august to resign. Policy change to continue benefits through august regardless. revision to policy 10.2.6
M. Guler made a motion to Vote to approve change to policy 10.2.6.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
III. Finance, Facilities & Audit
A.
School Savings in 16-17
No time-will be presented next month
B.
RACS Environmental Surveys and Plan
No time, will be presented next month
C.
Chrome book purchase
130 chromebooks needed: four bids received, best offer from cdwg
M. Guler made a motion to approve the purchase from cdwg.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Financial Policy Update per Uniform Policy
Auditor recommends that our policy on purchases conforms to Federal Government standards of documentation
RACS Policy has been amended to comply with Government Standards
K. Crawford made a motion to approve the change in purchasing policy.
M. Guler seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Governance
A.
Board Vice President
Joann Santos nominated for Board VP-No other nominations
M. Guler made a motion to Elect Joann Santos as Board Vice President.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:20 AM.
Respectfully Submitted,
W. Middleton
6th 96-60-36
7th 147-74-73
8th 45-8-47
9th 67-27-40
10th 41-7-34
11th 23-1-22
12th 8-0-8
Projected Enrollment
Enrolled 16-17; Returning; Current; Totals
6th 0-0-53-60
7th 0-0-74-74
8th 54-55-63-65
9th 73-48-64-75
10th 61-58-60-65
11th 46-51-52-52
12th 1-43-44-44
Totals: 256 Returning, Current 410, Totals 435