Rochester Academy Charter School
Minutes
Board Meeting
Date and Time
Thursday July 13, 2017 at 6:00 PM
Location
Genesee St-Middle School
Trustees Present
D. Calder, J. Santos, K. Crawford, M. Gedemenli, M. Guler, W. Middleton, Y. Bilgic
Trustees Absent
None
Guests Present
D. Ozcan, M. Demirtas
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gedemenli called a meeting of the board of trustees of Rochester Academy Charter School to order on Thursday Jul 13, 2017 at 6:04 PM.
C.
Approve Minutes
M. Guler made a motion to approve minutes from the Board Meeting on 06-16-17 Board Meeting on 06-16-17.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
II. Public Comments
A.
Public Comments
No public attendees-discussion of the Graduation.
III. Finance, Facilities & Audit
A.
Financials
Year end budget :
94% of revenues
98% of Expenses
Cash on hand from 2016-2017 Fiscal year, but there are still some pending income and expense items.
Cash on Hand $804,000 for the start for the 2017-2018 fiscal year.
94% of revenues
98% of Expenses
Cash on hand from 2016-2017 Fiscal year, but there are still some pending income and expense items.
Cash on Hand $804,000 for the start for the 2017-2018 fiscal year.
B.
2017-2018 Salaries
Returning faculty received base salary increases of between $1000-2000; faculty who sponsored clubs or other activities received additional stipends.
Staff received a basic 3% increase; some staff are also receiving tuition assistance.
Staff received a basic 3% increase; some staff are also receiving tuition assistance.
The current document needs some revision to make it clearer-r.e., base salaries and additional stipends.
C.
Approval of Salaries Budget 2017-2018 Fiscal Year
M. Guler made a motion to approve the Salary Budget with corrections to the spreadsheet as raised by the board.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Revision of Tuition Reimbursement Policy
As discussed at our June meeting, our attorney has reviewed our proposed changes to our tuition reimbursement policy and provided a contract for us to use.
The document the attorney provided is more of an individual contract or agreement.
We also need to review the overall tuition reimbursement policy, in particular who can apply under what circumstances.
The academic excellence committee will revise the Tuition Reimbursement Policy and bring it back to us for next month.
IV. Academic Excellence
A.
Director's Report
6th grade enrollments: 60 accepted and a waiting list of 11
7th Grade: 70 accepted, 40 on waiting list
8th Grade: 11 accepted, 24 waiting list
9th Grade: 28 accepted32 waiting list
10th Grade: 3 Accepted, 29 waiting list
11th Grade: 1 accepted, 19 Waiting
12th Grade: None accepted, 8 Waiting list
7th Grade: 70 accepted, 40 on waiting list
8th Grade: 11 accepted, 24 waiting list
9th Grade: 28 accepted32 waiting list
10th Grade: 3 Accepted, 29 waiting list
11th Grade: 1 accepted, 19 Waiting
12th Grade: None accepted, 8 Waiting list
Enrollments for next year:
6th 60
7th 70
8th 70
9th 80
10th 65
11th 51
12th 42
6th 60
7th 70
8th 70
9th 80
10th 65
11th 51
12th 42
B.
Charter Leadership Forum
Several Board Members will be attending on July 18th.
V. Governance
A.
Annual Board Retreat
Board members need to review strategic planning documents and agenda for retreat.
Engage 2018
NEC Retreat
Take Assessment Survey prior to the board retreat.
Engage 2018
NEC Retreat
Take Assessment Survey prior to the board retreat.
Remember To Take the Board Assessment Survey!!!!!!
It would also be helpful for everybody to complete their profile on Board on Track.
B.
RACS 2022 Strategic Planning
We will plan thr Strategic Planing process at the board retreat.
C.
Evaluating the effectiveness of the Board meeting
D.
21st Annual Pre-Convention School Law Seminar
Joann will check with the state to see if this is a "Charter Friendly" event, if not, we will hire a local person to do board training in this area.
E.
Board Self Assessment
All Board Members need to do the Self Assessment survey prior to the Retreat.
F.
HIre a new, part time position as Board clerical support
The board should explore the possibility of hiring a part time clerical support person to take care of some of the board and board committee activities.
VI. Community Outreach/Development
A.
Community Outreach Plan
Zehra Ercan is our new PR person and has been conducting a vigorous social media campaign that is already beginning to show results.
Board needs to be working on strategic partnerships.
B.
PR Report
Zehra Ercan presented a summary of her activities.
VII. Other Business
A.
New Hires/Resignations
Approved as part of budget.
VIII. Closing Items
A.
Adjourn Meeting
M. Guler made a motion to adjourn the meeting.
K. Crawford seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:32 PM.
Respectfully Submitted,
W. Middleton