The current enrollment is 344. The Director would like to enroll more than 360 students, in case not all students arrive on time. Our  target set at 376, with extra enrollments will mostly go to the 7th grade.

Mr. Skerrit, of our security staff has asked to use seven classrooms and the gym of the middle school (our students and staff are not involved) for a religious gathering:
We will need a formal request and a contract exempting us from legal liability.
We (the board) will provide an answer up review of documents.

We want to add K-6 to our charter as part of our charter renewal: This is a significant change to our charter and requires board approval before the renewal is submitted. The Board is extremely supportive of the measure.

Monthly financials not presented because of the end of the fiscal year.

Demir made presentation of the 2016-2017 budget (the board received copies for review after last month's meeting).

Rental agreement for the new building was revised to reflect decisions made at the last board meeting (e.g. Terra Science and Education will fund all renovations to the new building). The new rent will be $359,000 per year to be paid in monthly installments of $29,916.67.

Currently we have TVs in the middle school and projectors and Smart Boards in the High School. Smart Boards need to be replaced. Teachers were surveyed on preference for TV or Smart Board.

TVs were preferred by a substantial majority so the IT team is recommending that Smart Boards be replaced by TVs. Transitioning to TVs also will save somewhat on operating costs. Bids were solicited from three vendors, IT recommends the bid submitted by Best Buy, from whom we purchased our previous TVs (based on warranty and local presence for service).

The New School Building does not have Data Cabling that is up to code, so it needs to be installed. Because of changes to plans and new building codes, the contractor renovating the building cannot install the new cables. We need to hire contractor who will install the cables and conduits. IT solicited three bids. However,  given the changes to the codes, costs will be higher than the quotes indicate; the additional costs are uncertain, so the Board will have a special session to approve the expenditure next Thursday.

The new building needs a good quality, expandable security system. Five bids were solicited, but only one responded positively , it is the recommendation of the IT department that we accept the bid that we have received (the company is local). IT department will provide documentation of the bid solicitations. Estimate was for $52K for 38 cameras and the operating software and hardware.

Additional equipment will be needed for the Library/Administrative offices. PA system needs to be installed, Intercom needs to be installed. All of these items are included in the 2016-2017 Budget.

Presentation of the list of contract renewals of faculty and staff.

Presentation of list of faculty resignations and non-renewals.
 

Apple Educational Service is up for renewal. Given the high payback we have received, we should renew.

Governance committee and Board Retreat will be rescheduled due to scheduling conflicts.