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Vida Charter School

Minutes

Board Meeting

Date and Time

Monday June 26, 2023 at 6:30 PM

Location

120 E. Broadway 

Gettysburg, PA 17325

Trustees Present

B. Reyes-Lua, J. Lewis (remote), L. Rice (remote), M. Hirsch (remote), M. Sandoe, S. Luque (remote), T. Arias (remote), V. Fonseca (remote)

Trustees Absent

M. Rosenberger, N. Oberholtzer Hess, P. Miller

Trustees who arrived after the meeting opened

T. Arias

Trustees who left before the meeting adjourned

M. Hirsch, T. Arias

Ex Officio Members Present

C. Miller (remote)

Non Voting Members Present

C. Miller (remote)

Guests Present

E. Nashelsky

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

B. Reyes-Lua called a meeting of the board of trustees of Vida Charter School to order on Monday Jun 26, 2023 at 6:33 PM.

From 5:32pm to 6:29pm the Board had an executive session to discuss the review financial matters. 

C.

Approve May 2023 Minutes

M. Sandoe made a motion to approve the minutes from Board Meeting on 05-22-23.
J. Lewis seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Approve Special Meeting Minutes

J. Lewis made a motion to approve the minutes from Special Meeting of the Board of Trustees on 06-01-23.
M. Sandoe seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Rosenberger
Absent
M. Sandoe
Aye
V. Fonseca
Aye
S. Luque
Aye
M. Hirsch
No
P. Miller
Absent
L. Rice
Aye
T. Arias
Aye
J. Lewis
Aye
N. Oberholtzer Hess
Absent
B. Reyes-Lua
Aye
T. Arias left at 6:41 PM.

II. Executive Director Report

A.

Monthly Report

Christine Miller explains the situation with the number of students and the retreat the team will have in the coming days. The Board is also informed about the 2 summer activities in the School.

B.

Personnel Report

- We had a letter of resignation

- We review the current open positions

 

M. Sandoe made a motion to Approve Personnel Report.
S. Luque seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Safe's School Report

Melissa explains Safe's school report. 

B. Reyes-Lua made a motion to Approve the Safe's School Report.
V. Fonseca seconded the motion.
The board VOTED unanimously to approve the motion.
T. Arias arrived.

III. Academic Excellence

A.

2022-2023 Schoolwide Data

Christine M. explains the Academic Excellence Report.

She shares the new presentations where the Board can see:

- Access for ELs assessment

- 2023 English Language Arts PSSA 

- 2023 Math PSSA

- 2023 Science PSSA

- National School Climate Survey

- Attendance

- Teacher Evaluations

- Comprenhensive Planning 

IV. Finance

A.

Monthly Financials

Leighton explains the monthly financials.

Maccabee states that he's against the Budget, and he will not be voting for this financial. 

M. Sandoe made a motion to Approve the Monthly Financials.
L. Rice seconded the motion.
The board VOTED to approve the motion.
Roll Call
B. Reyes-Lua
Aye
N. Oberholtzer Hess
Absent
L. Rice
Aye
M. Hirsch
No
J. Lewis
Aye
T. Arias
Aye
M. Rosenberger
Absent
S. Luque
Aye
V. Fonseca
Aye
M. Sandoe
Aye
P. Miller
Absent

Maccabee opens the debate about moving out of Charter Choices and opening an RFP.

B.

2023-2024 Salaries for Non-CBA Vida Staff

L. Rice made a motion to Approve 2023-24 Salaries for Non-CBA Staff.
J. Lewis seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Rice
Aye
N. Oberholtzer Hess
Absent
M. Hirsch
No
T. Arias
Aye
P. Miller
Absent
M. Rosenberger
Absent
J. Lewis
Aye
M. Sandoe
Aye
S. Luque
Aye
V. Fonseca
Aye
B. Reyes-Lua
Aye

C.

2023-2024 School Budget

L. Rice made a motion to Approve the Budget for the 2023.24.
M. Sandoe seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Hirsch
Aye
V. Fonseca
Aye
B. Reyes-Lua
Aye
S. Luque
Aye
L. Rice
Aye
J. Lewis
Aye
N. Oberholtzer Hess
Absent
M. Sandoe
Aye
T. Arias
Aye
M. Rosenberger
Absent
P. Miller
Absent

D.

PDE Rental Reimbursement Forms 2022-2023 School Year

M. Sandoe made a motion to Approve the PDE Rental Reimbursement.
J. Lewis seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. Miller
Absent
M. Sandoe
Aye
N. Oberholtzer Hess
Absent
J. Lewis
Aye
M. Rosenberger
Absent
S. Luque
Aye
V. Fonseca
Aye
L. Rice
Aye
M. Hirsch
Abstain
T. Arias
Aye
B. Reyes-Lua
Aye

E.

Custodial Contracts

J. Lewis made a motion to Move forward the Custodial Contracts for Keystone.
M. Sandoe seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
V. Fonseca
Aye
L. Rice
Aye
M. Rosenberger
Absent
S. Luque
Aye
M. Hirsch
Abstain
P. Miller
Absent
N. Oberholtzer Hess
Absent
J. Lewis
Aye
B. Reyes-Lua
Aye
M. Sandoe
Aye
T. Arias
Aye

F.

Security Cameras

The Board opens the debate about the installation of security cameras and the purchase of the security system.

V. Fonseca made a motion to Approve the DW Security Systems Contract to purchase cameras.
M. Sandoe seconded the motion.
The board VOTED to approve the motion.
Roll Call
B. Reyes-Lua
Aye
M. Hirsch
Abstain
N. Oberholtzer Hess
Absent
P. Miller
Absent
L. Rice
Aye
M. Rosenberger
Absent
M. Sandoe
Aye
S. Luque
Aye
T. Arias
Aye
J. Lewis
Aye
V. Fonseca
Aye
M. Hirsch left at 8:17 PM.

G.

Property and Casualty Insurance Renewal

Melissa T. explains the renewal for current insurance.

M. Sandoe made a motion to Renew the current insurance.
S. Luque seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Rosenberger
Absent
P. Miller
Absent
B. Reyes-Lua
Aye
M. Hirsch
Absent
L. Rice
Aye
M. Sandoe
Aye
V. Fonseca
Aye
T. Arias
Aye
S. Luque
Aye
N. Oberholtzer Hess
Absent
J. Lewis
Aye

H.

Finalsite

V. Fonseca made a motion to Approve the finalsite.
S. Luque seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. Miller
Absent
N. Oberholtzer Hess
Absent
V. Fonseca
Aye
M. Sandoe
Aye
L. Rice
Aye
B. Reyes-Lua
Aye
J. Lewis
Aye
T. Arias
Aye
M. Rosenberger
Absent
S. Luque
Aye
M. Hirsch
Absent

I.

Advertising

We are moving the evaluation of the selection of the marketing company for the next month.

J.

Psychoeducational Evaluation Services

Elana explains Vida's two options to continue with the Psychoeducational Evaluation Services.

These are: 

Central_Penn.pdf

Christner.pdf

 

M. Sandoe made a motion to Approve the contract for Psychoeducational Evaluation Services with Central Penn.
J. Lewis seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
V. Fonseca
Aye
J. Lewis
Aye
P. Miller
Absent
M. Sandoe
Aye
T. Arias
Aye
M. Rosenberger
Absent
L. Rice
Aye
S. Luque
Aye
M. Hirsch
Absent
B. Reyes-Lua
Aye
N. Oberholtzer Hess
Absent

V. Governance

A.

Board Recruitment Update

Joselyn gives a summary of the Board Recruitment 

B.

Policy 907 Head Lice Control

Christine M explains the Head Lice Control

M. Sandoe made a motion to Approve Policy 907.
J. Lewis seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Other Business

A.

Agenda amendment to include the vote renewal of Charter Choices contract

B. Reyes-Lua made a motion to to amend the agenda to include a vote on the renewal of Charter Choices contract.
J. Lewis seconded the motion.
The board VOTED to approve the motion.
Roll Call
N. Oberholtzer Hess
Absent
M. Rosenberger
Absent
V. Fonseca
Aye
S. Luque
Aye
M. Hirsch
Absent
B. Reyes-Lua
Aye
L. Rice
Aye
J. Lewis
Aye
M. Sandoe
Aye
P. Miller
Absent
T. Arias
Aye
L. Rice made a motion to Approve the renewal of Charter Choices.
V. Fonseca seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Arias
Aye
B. Reyes-Lua
Aye
M. Hirsch
Absent
J. Lewis
Aye
M. Rosenberger
Absent
P. Miller
Absent
M. Sandoe
Aye
N. Oberholtzer Hess
Absent
V. Fonseca
Aye
L. Rice
Aye
S. Luque
Abstain

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:51 PM.

Respectfully Submitted,
B. Reyes-Lua