Stargate School
Minutes
Governance Board Meeting
Date and Time
Wednesday September 18, 2024 at 6:00 PM
Directors Present
B. Paul, L. Challa, L. Griffin, L. Hosfelt, L. Paquette, M. Faulkner, S. Howorko (remote)
Directors Absent
None
Guests Present
7 attended in person, 4 attended online, M. Anderson, R. Greene
I. Opening Items
A.
Call the Meeting to Order
B.
Roll Call
C.
Reading of Stargate Mission
D.
Recognitions and Appreciations
E.
Board News and Events
LIsa - Eagle fest, cross country meets, high school volleyball game, Coffee Chat, Election Committee meetings
Lumakar - Eagle Fest
Bibi - Eagle Fest, Coffee Chat
LIsa - middle school volleyball games
II. Approve Consent Agenda Items
A.
Approve Consent Agenda
B.
Minutes for Governance Board Meeting held August 21, 2024
C.
Minutes from Governance Board Meeting held September 4, 2024
III. School Operations
A.
Executive Director of Academics Report
B.
Staff Report - Student Recruitment 24-25
Tentative admissions timeline will be finalized after district finalizes choice dates.
Admissions are now open.
Information nights are facilitated by principals. This year MS and HS will be separate. Also added back prospective parent tours (parents only). Also added admissions information night about completing application.
Marketing flyer sent to PreK, 4th, 5th and 8th grade families in district. Flyers will also be available at preschools and community centers.
Received 774 applications without flyers two years ago. Received 940 applications with PreK flyer added last year. Anticipating additional applications this year.
Looking into attending Rocky Mountain early childhood conference to boost awareness of our kindergarten program. Will consider presenting, sponsoring, and hosting a vendor booth.
Will offer additional testing dates this year - hoping to test 400 younger kids, around 120 older kids.
Interpretation and translation services will be available.
IV. Public Comment
A.
Public Comment
Parents running for SAC introduced themselves: Lucas Banta, Aye Thu, and Therese Morin
B.
Public Comment Response
V. Committee Reports
A.
Written Committee Reports
B.
Recruiting Committee Report
C.
Elections Committee Report
D.
SAC Report
Overall not much change in KPIs since last quarter.
With change in survey methodology and thresholds based on old system, some metrics have experienced significant changes. SAC will adjust thresholds.
VI. Action Items
A.
Revised Policy 1.16 Public Records Request Second Reading
B.
2024-2025 Executive Director Goals
C.
2024-2025 Board Handbook
| Roll Call | |
|---|---|
| S. Howorko |
No
|
| M. Faulkner |
Aye
|
| L. Griffin |
Aye
|
| L. Hosfelt |
Aye
|
| B. Paul |
Aye
|
| L. Challa |
Aye
|
| L. Paquette |
Aye
|
D.
Independent Director Part A: Determine whether to appoint one Independent Director
Reviewed data regarding the issue of having an even number of Board members.
Discussed issue of staggering terms and recognized need to allow for less turnover.
Discussed mix of parents vs independent and implications, considering potential Bylaws changes.
Board is acting within Bylaws and policy in appointing an Independent Director
| Roll Call | |
|---|---|
| L. Griffin |
No
|
| L. Hosfelt |
Aye
|
| M. Faulkner |
Aye
|
| L. Paquette |
Aye
|
| L. Challa |
Aye
|
| B. Paul |
Aye
|
E.
Independent Director Part B: Vote to appoint/not appoint Independent Director Candidate
| Roll Call | |
|---|---|
| M. Faulkner |
Aye
|
| L. Challa |
Aye
|
| S. Howorko |
Aye
|
| L. Hosfelt |
Aye
|
| L. Griffin |
No
|
| B. Paul |
Aye
|
| L. Paquette |
Aye
|
VII. Discussion Items
A.
Plan for Stakeholder Presentation 10-23-24
Plan to incorporate student showcase, 30-year celebration, and mission.
B.
Strategic Plan
Assigned roles for leading objectives determined at Strategic Planning session.
Updates on progress will be added to the tracking spreadsheet.
C.
Operational Review
Two Board members and Dr. Greene met with a consulting group. After reviewing our needs, timeline, and budget, they decided they would not be able to complete our request.
Two Board members are meeting with another consultant to solicit a proposal.
Dr. Greene has another referral and will contact them to set up a meeting.
Additional contacts may be available from the League of Charter Schools.
D.
Mission
This year we will focus on alignment with existing mission, including incorporating mission focus on in-class activities and evaluations.
Samantha, Meryl and Dr Greene will work on communication regarding status of mission, specifically the removal of the word "identified." Further changes will not be made at this time due to the lack of a clear majority. Discussed timing of communication.
VIII. Future Planning
A.
Next Board Meeting Agenda and Board Packet
meeting to approve UIP
swear in Independent Director
B.
Next Admin Sync Meeting
C.
Upcoming Events
Stakeholder Presentation Oct 23rd
Meryl - Staff who are present outside before and after school keeping the students safe.
Lumakar - Those who held Coffee Chat and parents who attended.
Architects working on the bond proposals.
Lisa G - Terri Smith for being the parent driving force behind the high school boys' soccer team.
Jennifer Gelston for providing significant parent support for high school girls' volleyball team.
Liz Friendenson for supporting the drama program and After Prom for several years.
Bibi - Doug Ryan for taking a call on his day off to provide help at Eagle Fest. Alberto Sanchez for adjusting seats of trikes at Eagle Fest. Danielle Fox for all her work on recruiting.
Lisa - Danielle Fox for her extensive efforts in attracting multiple candidates for the SAC election. Samantha Howorko for spending several hours on a recent CORA request
Lindsey - Samantha for working to fulfill a CORA request. The middle school counselor for setting up the Colorado career fair expo opportunity for middle schoolers
Samantha - Therese Morin for hosting a panel of veteran parents to talk to new parents